Computer and Philippines Inc. Essay Example
Computer and Philippines Inc. Essay Example

Computer and Philippines Inc. Essay Example

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  • Pages: 13 (3573 words)
  • Published: December 29, 2017
  • Type: Research Paper
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Computers are widely used in various industries and sectors, including the airline industry, medicine, banking industry, television and movies, factories, offices, schools, businesses, and homes. Their role is significant as they help enhance efficiency and reduce operational costs while providing timely and accurate reports. Computers also bring numerous benefits that enhance knowledge and capabilities by enabling tasks that were previously impossible. One specific focus of this study is on the payroll system of LIMA of the Philippines Inc.

The Payroll System is a system utilized by companies to streamline the recording and tracking of information. It manages employee salaries and portions of their wages. When employed, individuals are granted access to the payroll system, which proves essential for supporting and providing for their loved ones. However, managing the payroll system can be burdensome due to its repetitive nature. This

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task requires careful handling as it involves financial matters and impacts the company's resources.

To meet the needs of both employees and the company's objectives, it is important to have an accurate and efficient payroll system in place. JAM of the Philippines Inc. aims to enhance its payroll system in order to improve employee satisfaction. Implementing the proposed system would also address challenges faced by the accounting department and employees.

Problem and Opportunities

The JAM of the Philippines Inc. currently uses Excel as their existing Payroll System. However, the researchers have encountered the following problems: There is a general problem of effort and time wasted in computing payroll for employees.

The researchers propose the introduction of a computerized roll system to address specific problems, such as slow processing of pay slip generation and poor

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security of files and data storage. The general objective of the study is to develop and improve a computerized payroll system that will upgrade the LIMA of the Philippines. In doing so, it aims to reduce effort and time wasted in computing payroll for employees, provide a better and faster way for processing pay slip generation, and enhance the security of files and data storage.

Significance of the Study

The proposed Computerized Payroll System of AM of the Philippines Inc. will help reduce time and effort in the payroll process. It will have significance for various parties involved. To LIMA of the Philippines Inc., this study will demonstrate that using computers can greatly improve their payroll operations. The proposed system will significantly assist the payroll team in processing and retrieving information, making payroll management easier. For employees of AM of the Philippines Inc., the system will eliminate issues such as salary delays and time wasted during payroll. For other companies still using outdated procedures, this study can serve as a reference for implementing necessary systems to keep up with company growth. Finally, for the researchers at the institution, particularly the Information Technology Department, the successful implementation of this system will bring honor to the school and recognition for the researchers who developed it.

Developing the proposed system will be a valuable learning experience for Researchers, allowing them to practice system analysis, design, and computer arrogating. This will greatly enhance their skills as an I.T. Student. Future Researchers can also benefit from the proposed system as it can serve as a guide for similar research, providing them with additional knowledge. This study will provide a

foundation on the effective functioning of payroll systems in various business transactions and record-keeping. The researchers specifically focused on the payroll of their employees in this study.

The text primarily focuses on the recording of employees' personal information, salary rate, and deductions. It also includes any updates on employees' information. The computation of salaries takes into account the overworked time period. Salaries are computed every 15th day or 30th day, but wages are received on the 20th day and 5th day of the following month. However, the researchers do not have control over the computation of each employee's salary. The proposed system does not include other transactions such as billing, sales, and inventory of the company.

The study was conducted at the LIMA of the Philippines Inc., located at PIP in Santos Thomas. The focus of the study was on the employees who still use a labor-intensive system for attendance monitoring and payroll. It was acknowledged that problems arise when improper applications are used, which led to the proposal of a computerized payroll system. The administration of LIMA of the Philippines Inc., including the manager and accountants, played a significant role in gathering the data for this study.

Thanks to the collaborative support, the researchers were able to conduct a successful study on their company. They used various data gathering techniques, including interviewing people responsible for the study to gather information. These interviews helped the researchers develop software to enhance learning about the study. Additionally, they sought ideas from computers to help solve problems encountered by the campus.

Despite the time-consuming and tedious process, researchers managed to find alternative solutions. The information gathered from system analysis

and design phase was condensed and used as a guide to understand the current system better. This information also influenced the subsequent steps. After analyzing the collected data, a preliminary layout was created. Potential system requirements were listed and evaluated for feasibility, with final design decisions based on management preferences. Additionally, efforts were made to enhance user appeal and ensure user-friendliness.

The researchers selected Visual Basic 2010 application software and MS Access as the database for the LIMA of the Philippines Inc. system. These choices were made because they are known to have visually appealing screen designs that are preferred by accountants and other system users.

Conceptual Framework

Figure 1: The Proposed Computerized Payroll System of JAM of the Philippines Inc. is represented in a conceptual framework. The study utilizes a systems approach with three primary dimensions: INPUT, PROCESS, and OUTPUT. In the figure, the input represents the employee information that is needed by the system. It reflects the performance of an employee as recorded.

The process involves the recording and storing of files, which is done using various programs. It also includes the computation of payroll. Additionally, the output process focuses on releasing pay slips, which is a crucial aspect of the study. This leads to the creation of additional products, such as reports.

Definition of Terms Database

The text discusses different aspects of computing, including interrelated information/data, execution of computer program instructions, file units, and the hardware components of an information processing system (e.g., computer peripheral devices).

Input refers to a device, entity, process, or channel used in an input, process, or associated data or state. A

Manual System requires physical effort without a computing device. A Personal Computer is a microcomputer used by an individual for stand-alone purposes. People ware refers to the users of a computer system. Records are authentic official copies of documents kept with legally designated offices. To retrieve means to locate data in storage and read it for processing, printing, or display.

Updating is the process of modifying content, carried out by the user. Software includes programs, procedures, rules, and related documentation of a data processing system. Conversely, a system is a combination of individuals, machines, and methods that are structured to process data and achieve specific functions.

Chapter Review of Related Literature

In this chapter, the technology use, review of related literature, and conceptual framework of the proposed System will be discussed.

Related Literature

Researchers have determined the essential hardware requirements for the proposed system.

The establishment development application now provides the listed reward requirements, including the application of the Pentium IV or higher processor and RAM memory. Peripheral hardware like AS/2 Mouse, AS/2 Keyboard, CRT Monitor, Power Supply, and Printer for printing reports AVER were also provided. To meet the preferences of the accountant and other system users of Golden Dreams Company, the researchers decided to use Visual Basic 2010 application software and MS Access as the database. These choices are known for their visually effective screen design.

Related Studies

Local Studies Barbados have found various applications in different fields, such as libraries and information centers. In developed countries, barded patterns have become a widely recognized symbol for the general population as they appear on numerous personal products, books, food and

grocery packaging, clothing, and other documents. The implementation of barded technology in the circulation system of a library and information center has proven to be highly effective due to its speed, precision, and dependability.

In a computerized circulation system, the need for maintaining and issuing multiple borrower cards is eliminated. Instead, each member is provided with a single card that has a unique identification number, such as a library membership number. This identification number is used by the software to access the member database and control the multiple borrowing facilities. During the borrowing process in a computerized circulation system, the borrower presents their library card and the book(s) they wish to borrow to the counter assistant. The circulation assistant then inputs the borrower's identity number through a keyboard and activates their database record.

The computer system allows the documents accession number to be entered and the book to be issued to the borrower. With the help of computer software, it calculates the due date for return, fine, and manages book reservations. In a manual system, determining whether a book has been issued or not is challenging, making book reservations a cumbersome task. However, computers solve this problem by providing a readily accessible database for any queries. Consequently, the entire operation can be conducted smoothly, without any loss of information or control.

The computerized circulation system still requires circulation staff to manually input data such as member codes and accession numbers, which can slow down the process and lead to data entry errors. To automate library processes, barcodes need to be included on each reader's ticket. An automation package is used to create a

borrower's file with all necessary details, and the barcode number is added to the borrower's records through scanning.

A bibliographic file containing all documents in the library is being prepared. Each item in the file has a unique barded number, which is placed conveniently next to the due date label. In an Ohio public school district, students will have their fingerprints scanned for identification purposes in lunch lines. This decision by the Akron school board, approved with a 5-2 vote, involves a budget of $700,000 to upgrade cafeteria facilities. The system will be piloted this autumn at a middle school, leading to concerns over privacy from parents.

According to a report by Akron Beacon Journal, board members received numerous phone calls and emails from parents regarding the measure. Rebecca, a board member who voted against it, mentioned that no student has ever expected to be fingerprinted before going through the lunch line or purchasing a snack.

Foreign Studies

According to Raymond Vassar, the legal director for the American Civil Liberties Union, school leaders need to guarantee that the fingerprint images are not obtained by unauthorized individuals, as stated in an interview with the Akron paper.

The question remains whether there is useful information that shouldn't be shared. According to the Akron daily, he mentioned that parents who are against the system can get identification cards for their kids, and the system developers assure that the fingerprints will be removed. Instead of using meal tickets, this system uses scanners to create a binary template of each student's unique fingerprint pattern.

In the lunch line, students are identified by placing their finger on a scanner. Board

member Linda Seeker believes it is necessary for us to enter the 21st century and emphasizes the efficiency of the system. Seeker agrees that the stored templates in the system cannot be used by police in the same way they rely on fingerprints. However, she sees this method as similar to a photo ID but more reliable. On the other hand, fellow board member Curtis Walker, who voted for the system, acknowledges the need for school leaders to address privacy concerns. In his study titled "Aristotle Payroll System," Paul Grady suggests that a fully automated system can be implemented to enhance efficiency. He emphasizes the importance of using an automated system, preferably in a networked computer system, to eliminate manual processes and utilize electronic data processing for payroll processing. [Paul Grady, "Aristotle Payroll System," 2005]

Once the initial Hotel Reservation System, as described in OUR AY, is finished, the system should include an additional feature. In the REST function, when a name is entered on the reservation screen, the system should verify if that exact name has been used in a previous reservation. If it has (and there are no other names that are similar), the system should automatically fill in the details (street address, postcode, city, country, telephone number, language code) for the new reservation.

The system should display all candidates in a pop-up window if there are multiple addresses for the same name or similar name, allowing the user to choose the correct one. Studies from the book "Principles of Information Systems" by Ralph Stair and George Reynolds (Seventh Edition, 2006) have indicated that organizational success, including increased profits and reduced costs, is closely

linked to the level of involvement. Information systems are utilized in various functional areas and operating divisions within businesses.

Information systems in sales and marketing are utilized for various purposes. They assist in product analysis, aiding the development of new goods and services. Additionally, these systems are effective in determining optimal locations for production and distribution facilities through place or site analysis. Vass Online Reservation System for Maim Vacation Rentals (Ph. D Thomas F. Skiff, Jackie Pisa Carline, 2006-1) explains that the system is designed to increase guest bookings while minimizing the owner's time spent on computer tasks such as answering emails. This system allows guests to make bookings at any time, increasing the likelihood of your rental being chosen when guests receive an immediate response.

The Vass Online Booking System can post and send policies on security deposits, balance, due date, and cancellation penalties to guests in the reservation confirmation email. The system also allows for entering payments as they are received and automatically sending confirmation receipts to guests. In his book "Annals of the History of Computing and Payroll System (2006)," George McKinley emphasizes the importance of properly generating payroll in any company.

The importance of timely management accounts cannot be overstated as their effectiveness depends on the currency of the information. With the passage of time, older data loses its relevance to the present circumstances. However, ensuring high quality and integrity of information remains paramount. If there are any deficiencies in recording systems or financial account manipulation, particularly concerning employee salaries and wages, it compromises the usefulness of management accounts and poses potential harm.

Every employer has the responsibility to distribute salaries,

which is considered an important aspect of providing timely, accurate, and relevant information and services to employees. Various studies and researchers have focused on these outcomes. According to George McKinley from the University of Michigan, a Payroll System encompasses employee information, compensation breakdown, coverage period and rate, contributions and deductions, as well as the net amount that each individual will receive.

The utilization of electronic data processing has the potential to streamline the arduous computation and calculation tasks carried out by accounting personnel. This research specifically concentrates on payroll procedures, managing employee records, and calculating salaries. Implementing a computerized system in any aspect of a business can result in significant enhancements for a company. According to International Marketing by Supplies et al., 2008, p. 57, when involved in international transactions, employing an open account for payment can be precarious for the seller unless the buyer is a well-established customer with a proven track record of punctual payments or has been thoroughly evaluated for creditworthiness. With an open account, the seller simply approves an export order, ships the goods, and then sends an invoice to the customer requesting payment. Introducing payment methods like credit cards would facilitate clients' access to and payment for reservations.

The book entitled Introduction to System Analysis and Design 3rd Edition (2005) by I.T. Hierarchically emphasizes the significance of developing a strong understanding of a system and its issues. This understanding is essential for determining accurate system requirements and offering organization- and personnel-approved solutions. Merely constructing system models or establishing user requirements in isolation is insufficient for developing this understanding.

To identify the system's needs and find suitable building systems, engaging in

discussions with users is crucial. This includes studying the system, communicating with users, and collecting information on how the system operates and what requirements it has for a new system. As mentioned by Pterosaurs (2010) in his book Mastering: Database programming of Visual Basic 2010, corporations frequently employ consultants to design extensive databases.

Medical companies often outsource the design of their databases to external experts who have a large team of programmers, database administrators, and various computer specialists. Additionally, they occasionally hire consultants to fine-tune the databases. In Section 12 of Farm Management: Enterprise Budgets, budgets serve multiple purposes such as estimating profitability, projecting cash flows, providing a basis for credit, assisting in farm planning, and developing least-cost feed rations. This guide explores different classifications of applications that can result in significant differences in per-unit costs of production.

Individual farmers determine costs of production based on management decisions and income needs. In order to determine if all financial obligations can be met, a cash-flow statement is necessary. This study shares similarities with the Corn and Sugarcane Growth Monitoring with Decision Support System in terms of costs and decision making. Variable costs, such as seedlings, fertilizers, and labor, vary according to production output within a specific period. (guided.Agronomy.Us.Du, 2009) The project Risk Assessment And Monitoring of Corn Borer Resistance to Transgenic BET Corn in Louisiana aims to assess the susceptibility of the South-Western corn borer to Bet proteins extracted from Bet-corn plants. It also evaluates changes in susceptibility of the South-Western corn borer and sugarcane borer to Bet coins through laboratory selections. Additionally, the project estimates the frequency of Bet resistance alleles in Louisiana corn borer

populations and implements a monitoring system to detect early changes in Bet resistance allele frequencies in the South-Western corn borer and sugarcane borer in Louisiana. (Hung, Leonard, 2008) The book Monitoring and Predicting Agricultural Drought: A Global Study focuses on crop monitoring and predicting agricultural drought. The National Early Warning Committee (NEWS) members are responsible for monitoring crop performance during the growing season.The monitoring of land preparation, planting, and cropping patterns in comparison to previous years is based on the cultivated area. The dates of planting are cross-referenced with the seasonal crop calendar to detect any potential delays.

Monitoring of crop conditions during specific phonological phases includes identification of poor/very poor crop conditions and recommendations for alleviating any crop damage. The monitoring report explains the availability and use of inputs such as fertilizers, pesticides, and improved seeds, as well as the financial ability of the farmer to use these inputs. Additionally, estimates on crop production are made and compared with the past year and a normal year.

Chapter Ill System Analysis

This section discusses the analysis of both the existing system and the proposed system. It includes the data flow diagram for each system. The logical concept of the proposal, system requirements, and potential users are also addressed. In the existing system of LIMA of the Philippines Inc., employees record their time by punching in. The accounting personnel then validates the attendance and records it in the attendance sheet to determine the employees' salary.

The accounting clerk will compute the payroll and prepare a payroll sheet for a summary report. Afterwards, the manager will review and sign the payroll sheet. Once signed, it will

be returned to the accounting clerk who will distribute pay slips and salaries.

DVD Existing system

The Proposed System

The proposed system will benefit both the users and employees of JAM of the Philippines Inc. It will start in the same way as the employees' DIRT punch.

The attendance and records in the attendance sheet will be validated and imported by the accounting personnel for the determination of employees' salary. Afterwards, it will be given to the accounting department for processing on the computerized payroll system, where the salary will be automatically computed. The accounting personnel will then generate and distribute the salary to the employees. The proposed system aims to provide an easy, accurate, and efficient result for all payroll data. It also aims to monitor the preparation of payroll and understand the process and operations involved in the system.

DVD Proposed System

Users of the System: The researchers propose that the system be used by both employees and payroll staff/personnel of JAM of the Philippines Inc. in order to be effective. The primary user is the employees of JAM of the Philippines Inc., while the secondary users are the payroll staff/personnel. It is important for these individuals to be computer literate in order to properly manage and operate the system. In the event that the secondary user is absent, other accounting personnel from the Payroll Department must be familiar with the computerized system and be responsible for generating payroll reports.

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