Computerized Payroll Essay Example

gather information.

The researchers conducted a study and investigation, resulting in the Proposed Computerized Payroll System for regular employees. The study aimed to identify the features considered in developing a Computerized Payroll System for A Venture Marketing Corporation. It sought answers to questions regarding the advantages and contributions of the proposed system to the company. The study also explored user access to the program, specifically in terms of reliability and user-friendliness.

The study focused on improving the quality of service provided by A Venture Marketing Corporation. It aimed to design a system that would enhance accuracy, speed, and security. The study included the development of a more efficient data handling system and the modernization of the employee list. However, it was limited to a selected group of employees, specifically fifteen individuals. The study's significance lies in its impact on the Accounting Department. By using the system, the department can compute and record employee salaries faster and with higher precision.

This study aims to calculate the salary of regular employees accurately, taking into account deductions, gross pay, and net pay. The implementation of this study will result in faster and more accurate transactions, providing an excellent service. Additionally, it will help the company become more competitive by utilizing modern tools like modernization to run the business more efficiently. One important concept in this study is the reliability of a computer system or device, which refers to its ability to continue functioning over a specified period of time and under specific conditions.

User-friendliness refers to the attribute of a system that enables seamless interaction between the user and the software. Accuracy signifies the condition or quality of being

true. Speed pertains to the capability of handling and processing data in a shorter amount of time. Security involves safeguarding the data of the researchers.

Review of the Literature LOCAL LITERATURE

The success of any business, regardless of its size, is heavily dependent on the competence and effectiveness of its employees. They are hired to perform a variety of tasks for the creation of goods and provision of services, each requiring different skills, knowledge, and abilities (Eng. 004). According to Sequined (2004), the system should be capable of generating reports quickly. By utilizing computers in report generation, the time spent on data gathering and record counting is significantly reduced. The process should not exceed three minutes per report. To ensure reliable information production, accurate data input is crucial as it directly affects the accuracy of the system's output. Consequently, statistical data for each year will be included in the reports generated by this system.

The Asian Business Magazine has recognized Jollied Foods Corporations as one of the "Sais's" Most Admired Companies. Being a top company in the Philippines and a leading retail and customers company in Asia, Jollied operates the largest fast food chain in the Philippines, known as Jollied. As of December 31, 2000, Jollied reported an annual revenue of IPPP billion. Currently, it owns and franchises around 150 restaurants under the Jollied, Greenwich, Chocking, and Deliverance brands.

According to Mr. Ernest Automation, Executive Vice President of Jollied, the computer software has the functionality and features that will help Jollied achieve its goal to improve customer service, increase sales and reduce costs. Additionally, Mr. Norman Thus, Chairman and Executive of Swede's stated that

they are extremely pleased that Jollied has selected Companies for its restaurants. Many multinational and regional restaurant operations have successfully incorporated Companies as integral parts of their system strategies. Mr. Richard M.

According to Haring, a database is a structured collection of information such as names, addresses, and sales transactions. The focus of this study's data processing lies in sales and stock inventory. Lacuna (1988) argued that computers have the potential to enhance efficiency, productivity, competitive advantage, and profitability. They also boost individual productivity, whether one works independently or within a formal organization like a business cooperative.

According to William Tortes, the state of the computer industry in government is expected to accelerate due to a government initiative. This will lead to increased computerization. (Manila 1984) Additionally, for a business to be successful, it must establish a technology platform and infrastructure that are universally applicable. This has led to the concept of ubiquitous computing, which aims for computing and technology support to be available at any time and place, with access to all necessary information and business partners, both internal and external to the organization.

The concept of ubiquitous computing is not solely about the technology itself, but rather emphasizes that technology should enable individuals to work anywhere and at any time. To support the transition towards ubiquitous computing, the principles of decentralized computing and shared information play a crucial role. James O'Brine highlights that developed countries are utilizing computers to their full capacity, particularly in fields where data fields and their respective types are identified within structured databases. Lauded (1998) also mentions in their book that powerful computers, software, and networks have aided organizations

in becoming more flexible, eliminating management layers, separating work from location, and improving work flows, thereby empowering both line workers and management. An effective information system ensures that users have access to timely, accurate, and relevant information stored in computer files. When these files are appropriately organized and maintained, users can easily retrieve the information they require. Neil Graham emphasizes the ubiquity of computers today as they are nearly omnipresent.

Small businesses and professionals in various fields, such as doctors, lawyers, and engineers, utilize computers for their work. The accessibility of computers is not the only important aspect in the proposed system. The user interface design should be easily accepted by potential users. As Edward Your mentioned in "Modern Structured Analysis," a mirror system should have a consistent approach in requesting inputs and generating outputs, especially when users can enter multiple transactions and displays (p. 393). Similarly, Sheridan C.

Briggs Jar claims that computer-based records are faster and more accurate compared to manually based records. According to Jar, when a record is added accurately and the computer is programmed correctly, the record will be added correctly as well. (Biggs, "The Changing Economics of Public Accounting Profession" 1987)

Local Studies

The City Accounting Department has introduced an upgraded computerized payroll system for permanent employees at City Hall. This project, which was conceived two years ago, aims to improve services and maximize resources. The system will be used for processing payrolls for different departments and offices. A briefing and orientation on the concept of the one-month payroll system was held at the City Council session hall in Canaan De ROR City last week.

Rugby anticipated that

the new computerized payroll system would expedite and streamline the preparation, processing, and payment of payroll to permanent employees. He emphasized that implementing the one-month payroll system would not only benefit the City Accounting Department but also the payroll-in-charge by saving time, energy, and resources. With the new payroll system, employees responsible for payroll can now focus on other office tasks and concerns since the workload will be reduced. Under this system, payroll preparation and processing, which reflects the accrued amount payable on the 15th and 30th day of each month, is only done once. This is a significant improvement compared to the old payroll system where this process occurred twice a month for the first and second half of each month.

Last week, Mayor Constantine Jarful implemented a new computerized payroll system which will be effective from October onwards. The Computerized Payroll System of the Department of Health (DOD) is a program designed to streamline the monthly preparation of general payroll and related reports in all DOD offices.

The computerized payroll system of DOD offers several benefits, including quicker and more precise calculations of monthly gross income, deductions, and net salary. It also generates General Payroll and other payroll reports using fewer resources and ensures the security and accuracy of payroll data. Additionally, the system boasts graphical user interface interactivity, menu-driven functionality, and systematic maintenance and retrieval of employee records.

The software offers flexibility by allowing users to add specific fields for additional compensation and deductions that are specific to an office or unit. It can also automatically calculate monthly net income, SSL, PAGE-BIG, withholding tax, and other deductions. The software is YAK

compliant and enables fast and easy generation of the General Payroll and other related reports, including Monthly reports such as SSL and PAGE-BIG remittances, Denominations Report, Leave Credits Report, and the annual Year-end Tax Reports. Furthermore, the software ensures data integrity by implementing password security measures.

The Infinite PAYROLL Philippines system can generate various payroll reports including Payroll Summary sheet, Pay slip, Leave Credits Report, Withholding Tax Statement (W-2), BIRR Remittance Reports, SSL Remittance Reports, PAGE-BIG Remittance Reports, and Other User-defined Reports (PEER, AC, PEN, etc..). This powerful client-server based Payroll system is specifically designed to suit any type of business in the Philippines and includes government features deductions such as ASS, Page-big, Philately and tax tables (source: www. DOD. Gob. PH).

The software helps the business process and maintains all payroll related reports. With mandated contribution, it is now just a matter of a mouse click and the product will provide infinite and flexible features suitable for any operation. According to Antonio Bolsterer Jar's study on System Analysis Design, there are more challenges in relying on a manual system due to unsuitable software or lack of support for company needs (Bolsterer, 2001 Pl-2). Balled et. Al. (2002) also noted that computers have transformed the way people work, making tasks easier and more efficient with just a push of a button. The use of computers has significantly increased productivity by maximizing accuracy and efficiency.

The relevance of Balled's idea to the current study lies in the emphasis on how computerizing data processing makes it easier. This aligns with the purpose of the proposed Computer Based Marketing System of Unlimited Drinks Inc., which aims to make data

processing faster and more efficient. In this study, users are encouraged to rely on the proposed computerized system as it meets their needs and offers numerous advantages in terms of providing good services.

The study conducted by Mustang (1990) focused on computer marketing management in customer goods manufacturing companies. This research was an unpublished Master's Thesis from Adamson University (1990). The Foreign Studies titled Titus Information Payroll System aimed to create a payroll system that generates checks for employees in various companies, departments, and sub-departments while considering appropriate withholdings, benefits, allowances, and deductions. The system was designed to accommodate up to 1,000,000 employees in 100 companies, with 1,000 departments in each company and 36 sub-departments in each department.

The Payroll System provides numerous features and benefits including the ability to report on multiple cost centers, handle special non-taxable benefits for ministers, withhold flexibly, allocate payroll expenses among different cost centers, and generate various governmental reports such as PICA, FUTZ, SUTRA, Workman's Compensation, W-g's, and sass's. It also offers payroll check reversal, the option to issue one check, and the ability to include salaried, hourly, and contract employees in a single payroll run. Additionally, it supports combined processing for weekly, bi-weekly, semi- monthly, or monthly pay periods and allows for both taxable and non-taxable benefits and deductions. The system also accommodates multiple hourly rates for each employee and offers a general ledger interface along with a check list JIFF file for check reconciliation. Furthermore, it provides extensive personnel information for each employee and allows for accrual of sick leave as well as company, department, and sub-department capabilities. It offers flexible benefit and deduction management, easy maintenance

of federal, state, and local tax tables, the ability to split income across multiple companies and departments/sub-departments, payroll accrual/reversal capabilities, a time card data entry function, and a special message function for printing on check stubs.

The Canadian Payroll System, offered by Sage CPA, provides flexibility in managing employee earnings, benefits, special payroll situations, government reporting, and ensuring accuracy in payroll requirements and personnel policies. This module allows for entering or importing tidemarks, after-the-fact paychecks, automatic calculations, or combining all methods for efficient pay data management and timely paycheck deployment. Payroll handles all pay frequencies, multiple work states, unlimited earnings, deductions, benefits, taxes, and other pay factors such as expense reimbursements, accruals, and advances (wry.software.com).

Zenith Bank offers an Automated Payroll System & Services called Payroll which facilitates fast and punctual salary payment to corporate clients' staff. To utilize this system, the client must have a corporate account with Zenith Bank and send the payment schedule electronically in the specified format to the designated Zenith Bank e-mail address. The payment schedule could include payment to both Zenith and non-Zenith customers. Additionally, participating distributors with approved credit facilities would have access to enhanced funding for their business (Zenith Bank Pl.).

The letter must clearly state the account number to be debited and the effective date of the payment. It must be on letter headed paper from the corporate (wry. Nineteenth. Com).

INFINITIES Payroll System

The PAYROLL SYSTEM is utilized for the purpose of managing employee details, including names, addresses, and employment information. It also facilitates the interactive calculation and printing of payroll checks. Moreover, it enables entering employees' hours and distributing them to the relevant

Department/cost centers. Deductions are automatically computed using obsolete tax tables before the check is printed on bank stock. Additionally, monthly and quarterly reports are generated to facilitate tax filings and provide analytical information.

W-g's can be automatically generated at year-en (wry. Infinite. Com, 2009). It is crucial to ensure that the software package can meet the current and future needs of a company due to the constant advancement of technology. Finding suitable software for their business and replacing payroll software can be difficult for companies. The responsibility of selecting and evaluating new payroll software packages usually falls on the Payroll or Human Resources Department. This often leads to a last-minute rush in finding a suitable package without having to go through an extensive learning process.

The accounting information system (AIS), created by Professor Sisterhood, is utilized by businesses to manage their financial processes. This system involves the recording of purchases, sales, and other financial transactions, with its main purpose being the collection of data and provision of necessary information for decision makers such as investors, creditors, and managers. While paper-based methods were traditionally used, most modern businesses now employ accounting software like UBS and MOB. It is crucial for Information System personnel to possess knowledge in database management and programming languages like C, C++, Java, and SQL as these skills are fundamental for building software platforms and databases (McGraw-Hill 2007).

Research Methodology

Study is the act of scientific thinking that results in the discovery or establishment of new knowledge or truth, and it is not a subjective expression of ideas or opinion. There are several methodologies that must be adhered to when conducting research.

This study will utilize a probability sampling method, where a predetermined number of respondents from A Venture Marketing Corporation employees (1-5) will be included in the sample. The survey questionnaire and interview will be completed by these employees, who are the intended beneficiaries of the study.

The purpose of the researcher's actions was to assist the accounting department in the company with streamlining their payroll process. The researcher utilized the scientific method for data gathering, which involved making precise statements about the problem, objective observation, thorough analysis of data, and utilization of mathematical and statistical techniques. A systematic and logical plan was developed for problem-solving, with evaluation of results leading to readjustments of the system in alignment with objectives. Various instruments such as questionnaires, observations, and interviews were employed to gather and manipulate data as much as possible.

The Questionnaire Method involves creating a set of questions about the inventory system and distributing them to multiple people for completion. Each question allows individuals to provide their response.

On the other hand, the Observation Method relies on personal experience and objective observation to gather data. Researchers avoid bias by not only relying on their own opinion but also on firsthand information without a specific observation guide.

The interview method is a research approach that involves verbal interactions with interviewees through unstructured or unsubstantiated interviews. These interviews allow the researcher to modify, repeat, and elaborate on questions to align with interview objectives. To determine the sample size for our questionnaire, we utilize random sampling. This technique ensures equal opportunity for each member of the population to be included in the sample and gives all possible combinations an equal chance

of selection (Wearies, 1975).

The utilization of this approach enables the inclusion of every member of the population as a sample, in line with queue-probability and independence principles. Queue-probability guarantees equal chances for each member to be selected, while independence ensures that the selection of one member does not impact the chances of others being chosen. The statistical analysis of data involves employing diverse statistical tools.