Learning Activities Essay Example
Learning Activities Essay Example

Learning Activities Essay Example

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  • Pages: 16 (4284 words)
  • Published: October 17, 2017
  • Type: Tasks
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Consider the records related to people stored in your organization.

Choose five records that align with the reasons for keeping records mentioned above (refer to p278 – p280 of the course textbook for more information). Explain why your organization needs these records and provide examples of their actual use, if possible.

Training Records: Our organization maintains a spreadsheet called "The Matrix" to store training records for each employee. This excel sheet includes columns for names and a list of available courses at Enterprise. When employees finish courses, their completion details are entered into the spreadsheet along with end dates (if applicable), ensuring all employees have updated records.

Having easily accessible information is crucial for our line of work. It is important to demonstrate that we are safeguarding our employees by maintaining accu

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rate training records. For example, in the event of an accident on our premises where an employee damages an underground cable, we must be able to provide valid "safe digging" training records to the Health and Safety officer. Failing to do so could lead to allegations of negligence on our part due to our responsibility towards our employees, potentially resulting in lawsuits against our company.

Invoice Tracker - Our DSPs submit invoices for each contract to the Trowbridge office on a weekly basis.

I manage the projects of two construction companies: Leven's and MOYAD. I receive two bills from each company, which are sent to me via email. Upon receiving these bills, I will copy and input the information into my "surveying" spreadsheet. This spreadsheet keeps track of the site numbers for all projects worked on by my subcontractors, as well as the percentage of completion for each day.

The

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spreadsheet is essential for my contract as it contains vital information. It allows me to verify that each site is not being billed multiple times and helps track the required percentage. Additionally, the spreadsheet displays the amount of money that needs to be paid to both the contractor and Enterprise. The weekly turnover data provided in this spreadsheet is crucial for ensuring we meet our profit margins during our monthly meetings. Moreover, having this information readily available is important in case any payment discrepancies arise.

Each employee at Enterprise has their own personnel file, containing their complete name, reference number, date of birth, and bank details.

The relevant files for employees include information on illness and vacation absence, as well as any written warnings they may have received. Additionally, these files contain their signed Enterprise contract, which outlines their job role and salary. These files are typically utilized when employee details need updating or when employees have scheduled vacation time. To ensure timely payment, every employee is required to complete an online time sheet on a weekly basis. On-site personnel submit a written version of the time sheet to the individual responsible for updating the online version. This process ensures that all absences, whether they are for half an hour or one hour, are properly documented.

This paragraph provides accurate attendance percentages and highlights consistent patterns of absence. Regarding job advertisements on occupation websites, there is a substantial number of CVs submitted from potential applicants. These CVs are then filtered to identify individuals with the most relevant experience and knowledge for the specific role we are seeking to fill. Those selected will be invited for an interview. If

they are unsuccessful, their CV will still be retained on file for six months.

The system is beneficial as it eliminates the need to re-advertise the same job if there is a vacancy for that position.

Learning Activity Two

Consider your own organization again. Identify and describe how the five records mentioned above are stored. Explain the reasoning behind this storage method.

The Training Records are stored in Microsoft Excel, which enables us to filter and find relevant information based on individual records. When a class is booked for an employee, the date of the class is recorded in the system until certification is received. If there is a termination date, it is also entered.

The Invoice Tracker data sheet is also in Microsoft Excel, which facilitates the easy copying and pasting of information between spreadsheets.

After receiving a bill, all information will be extracted and recorded in the appraising form by copying and pasting it into the appropriate columns. Employee personnel files are stored in a locked filing cabinet, organized alphabetically. A new employee will have a personnel file created on their first day, containing all their personal information, which will be updated as needed. The online time sheet is stored on our internal server database.

This is simply about going online to access the "online timesheet" on the server. Then, you click on last week's week and enter the hours worked during that day. CV's - All CV's received from suitable job applicants will be saved in a file on the computer.

They will be copied from the Enterprise electronic mail inbox and pasted into the file, or scanned if received through the station.

Learning Activity Three

Take one of the illustrations

of countries of organizational activity that require accurate information to ease determination devising. For this illustration: Identify and depict how the information is gathered. Supply at least three illustrations of the kind of information that is derived and why it is useful. Describe how the information is used to inform the determination-making process. Describe how and to whom the information is presented. Draw up a list of these.

Curriculum Vitea when advertising a vacancy:

Once Enterprise has advertised a vacancy on the system.

The information will be shared on the occupation centre website as well as other job search sites. Email is the preferred way to send CVs, although there is an alternative for those unable to do so via email. All CVs are sorted into a distinct email inbox, and posted CVs are also scanned into the system for assessment by relevant personnel. The filtering process will commence once a considerable number of CVs have been received.

When recruiting for a Data input/Administration position, we are seeking candidates with prior experience or skills in business management. It is crucial to carefully review this information in order to identify the most suitable candidate for the role. After screening resumes, they will be forwarded to the office manager for assessment. The manager will then select individuals from the pool of qualified applicants and coordinate interviews. Interviews are conducted by our office manager along with a team member who handles candidate development.

The campaigner will be asked a series of questions about their work experience and achievements, as well as a question about Enterprise, which indicates whether they have done any research. This impresses the office manager. After all interviews are conducted,

three potential employees will proceed to the final stage of the Interview process, which is a half-day test. Those who were unsuccessful will receive a standard letter stating that their CV will be saved for 6 months. The half-day test is conducted by a knowledgeable staff member in the relevant role.

The potential employee will receive instructions and tasks to complete. Once all three candidates have completed this process, the office manager, trainee, and a staff member will assess their performance, how quickly they learned the tasks, and their overall attitude in the workplace.

 The successful individual will be notified of their success and given a start date. The other two candidates will receive a standard letter informing them of their unsuccessful outcome and that their CV will be kept on file. The shortlisted CVs will be kept separate from the rest.
 

   Learning Activity Four
 

 Explore different methods for gathering specific information.

Screen:

  • The details of the demand
  • The method(s) used
  • Reason for utilizing that particular method
  • Any considerations in utilizing the particular method

Interviews: Interviews are ideal for getting to know potential employees and asking additional questions not covered in their Curriculum vitae. It is recommended to prepare a list of all the questions beforehand to avoid missing any during the interview.

Surveys are a useful means of collecting data from diverse individuals when direct interaction is not possible. They are beneficial for obtaining feedback on products, services, or organizations. Surveys can be either formal to ensure reliable and valid results.

Anecdotal refers to something that is story-like or based on narratives and retellings, rather than demonstrable facts. Direct observations, especially in a on-the-job environment, serve

as a good way to gather information. They are often done alongside another data collection method to fill in gaps and provide answers to questions.

Observations must be arranged with sufficient notice to the individual being observed and permission from management. Consult with someone knowledgeable about what to look for in the specific activity being observed, such as the use of a new mechanical device in a warehouse.

Learning Activity Five

Explore the information provided in the link above and address the following questions:

List the eight rules of the DPA and provide a brief description of each. What does the DPA state about individuals' rights to access information about themselves? List at least five steps you could take to protect personal data of employees. The eight rules of the DPA (Data Protection Act) are as follows: Processing personal data fairly and lawfully, meaning you must have a legitimate reason for collecting and using personal data.

When utilizing data, it is vital to prevent unjustified adverse effects on the individual concerned. You should clearly communicate your intended use and handling of personal data in a manner that aligns with people's expectations. It is crucial to avoid any inappropriate actions with the data. Furthermore, ensure that you process personal data for specific purposes by stating upfront why you need the information and what your intentions are. Lastly, comply with fair processing requirements, which include providing individuals with privacy notices during the collection of their personal data.

The act requires compliance with the information commissioner's advising requirements. To use or disclose personal information for a different purpose, fairness must be ensured. The amount of personal information should be sufficient and relevant for its

processing purpose, without being excessive. Adequate personal information about an individual should be retained in relation to the specific purpose, avoiding unnecessary excess. Accuracy and timeliness of personal information should also be maintained.

To guarantee the precision of personal data, it is crucial to follow certain measures. These measures involve verifying and clarifying the data source, as well as carefully evaluating any potential obstacles that may affect its accuracy, and determining whether updates are required.

The retention period for personal information should be limited and not exceed the necessary time for its intended purpose(s). It is crucial to assess both the duration of retention and the purposes of retaining personal information. Any information that is no longer required for these purposes should undergo secure deletion, while outdated information can be either updated, archived, or securely deleted.

Under this legislation, individuals are granted certain rights to safeguard their personal information. These rights encompass the ability to access and acquire a duplicate of their personal data, the right to object to any potentially damaging or distressing processing, the right to opt out of direct marketing activities, the right to dispute automated decisions, and in certain situations, the right to rectify or restrict incorrect personal data.

It is essential to take measures to prevent unauthorized use or loss of personal information in order to ensure its security. In the event of a breach, individuals have the right to seek compensation for any damages incurred. Therefore, implementing adequate measures is crucial in safeguarding personal information.

Ensuring the safeguarding of personal information is of utmost importance. This requires careful planning and organization to prevent security breaches and potential harm. A clear assignment of responsibility for

information security within your organization is vital. It is necessary to establish physical and technical security measures, reliable policies, and procedures. Equally important is the effective training of staff members to promptly address any instances of security breach.

When sending personal information outside the European Economic Area, it is crucial to ensure that the recipient country or region offers a comparable level of protection for data subjects' rights and freedoms. Data subjects, who are individuals seeking access to their own personal information, have the right to submit a request to the company. There may be a fee associated with this request, which enables them to ascertain whether their personal information is being processed and obtain a description of the data.

Individuals have the right to be informed about the purpose and recipients of their processed information. They also have the right to obtain a copy of their data and learn its origin. Additionally, individuals can request an explanation for any automated decisions made about them, like computer-generated credit assessments. It is important to note that access is limited to personal data specific to the individual and does not include information about others.

If I were in charge of my own company, I would establish five measures to protect personal data. These measures include implementing a firewall and conducting regular checks for anti-spyware and virus protection on all computers. This is an essential security measure that protects my computers from potential data-stealing viruses. Additionally, anti-spyware offers monitoring services to prevent the installation of password-gaining programs.

Bank inside information and other sensitive information should be protected. One way to do this is to protect computer files with passwords. This ensures that

only a few staff members have access to the password, and it should be changed regularly. Additionally, old computers should be disposed of properly by using a reputable computer disposal service or by destroying the hard drive.

Any old computing machines despite canceling the information. can still be accessed. Email information firmly: See whether the electronic mail should be watchword protected.

Learning Activity Six

Expression at the information provided under the nexus above. so tackle the followers:

     

  • What are the two ways that public governments are obliged to supply information?
  •  

  • What is the public involvement trial?
  •  

  • What is a annoying petition?

Try to construe your replies utilizing your ain words

Public governments are obliged to publish information about their activities. every bit good as members of the populace are entitled to bespeak information from them. Public governments must publish information proactively ; The freedom of Information act requires every public authorization to hold a publication strategy. A publication strategy is a committedness by the council to do information available routinely, without waiting for person specifically to bespeak it.

The publication strategy should provide a commitment to regularly disclose certain levels of information, including details about your identity and operations, the services you offer, organizational structure, policies and procedures, as well as contracts and reports.

The publication strategy involves the proceedings of meetings, annual petitions, and fiscal information. The strategy must be approved by The Information Commissions Office (ICO) before being created. It sets out the minimum information that must be included in the publication. If a member of the public requires information not included in this

strategy, they can request it.

They can still inquire for it. Members of the public can request information from public authorities, and they have two options for how the authorities can respond:

     

  •    Inform the requester whether any matching information is available.
     
  •  

  •    Provide the requested information.
     

Usually, the authorities should respond to the request within 20 working days. To make a valid request under The Freedom Of Information Act, it must be in the form of a letter or email. The request must include the requester's name, address, and a description of the information being requested. The act covers specific information, not general documents.

The public involvement trial is a set of guidelines provided by The Information Commissioner's Office for understanding and implementing the FOIA. It aims to demonstrate key aspects of the freedom of information act and offer guidance on responding to information requests. The ICO's guidelines serve as a starting point but further research reveals that Section 1 of the FOIA establishes individuals' rights when making a request to a public authority. These rights include being informed about whether the requested information is held by the public authority, and if so, having that information communicated to them. These rights should be considered separately when using the public involvement trial. First, determining whether it is appropriate to confirm or deny whether the information is held, and secondly, deciding whether or not to provide the information.

To determine whether a petition is annoying, one would need to consider the following: Is the petition considered obsessive? Does it bother the authority or cause harm to staff? Would complying with the petition impose a significant burden

in terms of expense and distraction for employees? Is the purpose of the petition to cause disruption or irritation? Does the petition lack any serious intent or value? By examining these factors, you should be able to ascertain whether the petition is annoying.

Learning Activity Seven

There are various ways to keep records or information, some of which involve computerization. Identify three types of records or information that pertain to a specific area of concern and contribute to decision-making in that area. For each of the three types:

- Explain how the information/record is stored.
- Justify the reason for storing the information/record in this manner.
- Demonstrate how the storage method aligns with the requirements of the Data Protection Act (DPA).

One example of record-keeping is maintaining records of employees' sickness and absence. We store this information electronically in a password-protected file. Each individual has their own line on a distributed sheet, and any day they are absent is marked in red, accompanied by a comment explaining the reason for their illness. Any sick notes are scanned into the system and stored within that individual's file.

We ensure the utmost security of this file and limit access to only authorized personnel. This measure is in place to protect the privacy and confidentiality of individuals' absences and reasons for being off sick, as this information is considered personal and private. The data protection act (DPA) specifies the following requirements: the data should be obtained for specific and lawful purposes, it should be adequate, relevant, and not excessive for those purposes, it should be accurate and kept up-to-date, and it should be securely protected against improper or unauthorized processing.

This paragraph explains that the

company complies with the Data Protection Act by restricting access to the file containing sensitive information about the directors. It states that it is important to keep this information up to date in order to address any issues that may arise due to absences or illnesses in the workplace. In addition, CVs are stored in a file on the main system and can only be accessed by designated filter processors who are typically members of the team relevant to the job vacancy.

According to the DPA's standards, CV's are kept for a year and then disposed of. This is done so the director of the department can access them when necessary. Additionally, this practice ensures that information is not kept longer than necessary and is only accessed by a limited number of individuals.

Training certification records are stored in our force files and our training department at headquarters also keeps a transcript of the certification. When training is completed, a transcript of the certification is sent to the training department. This information is recorded on our training matrix and regularly updated. We use this storage method to track who needs training and when it is required.

Additionally, in the event that any incidents occur at the site and our wellness and safety officer needs to review the current protocols in place, we ensure that this information is accessible to them as quickly as possible. We adhere to the requirements of the DPA by implementing secure storage methods for all of our data. Our employees have access to their records whenever necessary. We strongly advise them to obtain a copy of any certifications received and keep it for their

personal records at home.

Learning Activity Eight

Take one illustration from the context of your administration where information has been sourced, collected, analysed, and interpreted to inform determination making. For this illustration: State why the information was needed (how was it intended to support determination making?). How was it sourced? What method of data collection was used and why? Show an output from the analysis of the data (e.g. pie chart).

Sickness and Absence - Information is collected from employees' clip sheets, which are handed in weekly to the office director. The clip sheet consists of a basic table on an A4 piece of paper, where employees input their hours. It is then manually inputted and can be printed for use. Sickness and absence information is required monthly at the operations meetings. The operations director will discuss with the contracts director the reasons behind someone's absence, whether it was due to sickness, if a doctor's note was provided or if it is a recurring unauthorised absence.

If there is an unauthorised absence involving rhenium, our HR Department at caput office will be notified. In this case, our HR representative Jo Betts will schedule an interview with the individual to investigate the reason for their extended absence and determine if an improvement plan can be implemented. Typically, a warning will be issued and the individual will be placed on an attendance watch if they are unable to provide a valid explanation for their absence. This specific information can be found in my Evidence booklet 02.

07 papers

Learning Activity Nine

Expression at the illustration above – and sing the wide rules of a splashboard – describe how you might

make a splashboard ( or depict an bing splashboard

  •  What countries of information would/does it incorporate?
  •  From where would you beginning the information to dwell the splashboard?
  •  Who would utilize the splashboard and why?

I would make a splashboard based on preparation record information ; it would demo what per centum of employees had valid preparation records and what per centum have them but they are out of day of the month. . I would besides hold an accident chart. we have a few accidents a month associating from hitting belowground BT overseas telegrams and H2O pipes. every bit good as employees having accidents from climbing electric poles.

Due to the similarity of our accidents, we can easily classify them. We offer specific training classes for all these incidents, such as "pole top rescue" and "safe excavation practices". Therefore, if an employee does not have a valid training record for a particular incident and is involved in an accident, it would be a way to highlight why the accident occurred and why they should not perform that specific job without undergoing training. I would obtain the training information from the Training Matrix file system.

The accident information is continuously updated and easily accessible to me whenever I require it. It is stored with our Health and Safety director. I will request the information from him. The splashboard would be a valuable resource to bring to Operations meetings, where our director reviews the number of accidents and progress made during that month.

He can use a bar chart to compare the percentage of valid training records for a specific month with other

months.

Learning Activity 10

Read the information provided in the link above and address the following: What are the four perspectives of a Balanced Scorecard approach? What are the potential benefits of using a balanced scorecard? Why is feedback essential? A balanced scorecard is defined as a strategic planning and management system that aligns business activities with an organization's vision statement. In simpler terms, it aims to convert a company's mission statement into practical strategies for better business management at all levels. To create your own balanced scorecard, you must be familiar with and understand: The company's mission statement

  • The company's strategic plan/vision
  • The financial position of the company
  • How the organization is currently structured and functioning
  • The expertise level of their employees
  • Customer satisfaction level.

The Balanced mark card has four main positions:

  • Finance – this includes:
  • Tax return on investment
  • Cash flow
  • Tax return on capital employed
  • Fiscal consequences Quarterly/Yearly

Internal Business procedures – this includes:

  • Number of activities per year
  • Function
  • Duplicate activities across functions
  • Process alignment (ensuring processes are in the correct department and aligned with the organization's business processes, quality definitions, and strategies)
  • Process constraints
  • Process automation (automating processes using computers and software)Automated processes require less human intervention and time.
    Learning and Growth – which covers the following areas:

    • Is there the right level of expertise for the job
    • Employee turnover
    • Job satisfaction
    • Training/Learning opportunities

    Customer – Which covers the following areas:

    • Delivery performance to

customer

  • Quality performance for customer
  • Customer satisfaction rate
  • Customer percentage of market
  • Customer retention rate.
  • The benefits of using a balanced scorecard are that it allows for a combination of financial and non-financial measures to be compared in a concise report. Once implemented, the balanced scorecard should improve processes.

    • Motivated educated employees
    • Enhanced information systems
    • Monitored progress
    • Greater customer satisfaction
    • Increased financial utilization.

    However, for any software to work effectively, it should:

    • Comply with your current technology platform
    • Be accessible to everyone, everywhere
    • Be easy to understand, update, and communicate.

    The balanced scorecard is only useful when available to everyone.

    Feedback is essential and should be contributed by everyone within the company. Carol, do I need to continue discussing the 360-degree feedback here?

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