Stocktake Operational Plan 5 M’s Essay Example

as distribution centres and give them advance notice (feed forward) of the stock take. This will require the organisation to back order orders for the four days when the warehouse is closed. Additionally, planning ahead enables us to communicate with agency staff to employ more casual staff for the month. These staff members can work onsite one to two weeks in advance to familiarise themselves with their surroundings and gain product knowledge.

Planning ahead can help prevent unexpected issues during work and save time spent fixing errors. By preparing, we can identify the necessary steps to eliminate or manage problems at their source. Planning also allows us to estimate required equipment and utensils, and arrange for them to be available when needed. This scheduling is critical in minimizing issues with borrowing equipment such as sticky tape, pens, markers, or forklifts.

Completing the project on time and within budget is dependent on timely equipment borrowing. By planning ahead, communication and negotiation with product managers can be facilitated by analyzing their annual order volume. This analysis reveals an excess stock worth $25,000 has been ordered and additional forklifts and agency staff are required for the planned day. Therefore, increasing the overall budget is necessary to meet organizational objectives.

The organization needs more manpower and will communicate with various agencies to recruit casual staff who are suitable for the required area of expertise. The selection process (see appendix 1 and 1.2 for job advertising and job description) will be done through online sites like Seek and Career-One. If no progress is made, the organization will advertise through other media such as television. Staff will be hired in advance

for training and OH&S under organizational supervision. We accept staff two weeks in advance before stock take, so they can learn and understand what is expected of them beforehand. Working hours and shifts require permanent staff to work two to eight hours of overtime on Fridays, paid at time-and-a-half, and normal hours on Sundays without casual staff. Casual staff are asked to clock out after their Friday shift and not work overtime on Saturday. By working overtime on Friday, the company saves money as Saturdays are paid at time-and-a-half, and Sundays are double time for the hourly rate.

In order to save budget, casual staff will be requested to return on Monday if their assistance is needed, as agency staff are paid more than permanent employees and perform at a lower rate due to lack of experience compared to those who have been with the organization for over 2 years.

The nominated officers and additional leading staff members are required to count random products in each aisle. This is a control measure to ensure that all manually counted stock is accurate. If the counted rate in an aisle is above 90%, they can move on. If it is below the percentage, the group must redo the whole aisle to ensure accurate figures. Another performance indicator is recording staff members' progress by having them complete half an aisle before taking breaks. Each small team is expected to complete one aisle per day.

To enhance productivity among the staff, we will provide a 10% rise in weekly payment to the team that accomplishes the most during the stock-take. Appendix 3 has the KPI sheet for monitoring

team performance. If any employee is absent or injured and cannot attend work, we advise them to inform us beforehand. We acknowledge that unexpected situations can impact work output and punctuality, and we will consider such circumstances.

In case of an employee getting injured during work, it is important for them to inform their supervisor and submit a report at the head office. They will be recommended to take leave for a period of one or two weeks and visit a doctor to assess their fitness for further employment. Personal Protective Equipment (PPE) should only be utilized as a preventive measure when other risk reduction methods are not feasible. Although PPE acts as the last line of defense between workers and danger, it does not tackle the source directly.In order to maintain high safety standards in the warehouse, it is crucial to ensure that all newly hired employees have the appropriate gear. Any individual not wearing proper gear will be given PPE for the day and must return it at the end of their shift. A PPE sheet (see appendix 2) will be provided to each Nominated Officer, enabling them to assess different groups separately and monitor PPE usage. The necessary equipment will be borrowed from head office based on monitoring carried out by the Officer. Those who fail to wear their PPE when work is being monitored or if a Supervisor or Nominated Officer walks past, will receive a strike. If an individual accumulates three strikes for failing to wear their protective gear, they will be sent home without exception. This policy also applies when operating machinery within the warehouse.Employees who possess forklift licenses must

provide them and have their names recorded, with a photo to be displayed on the head office notice board. Those caught operating forklifts without the required license will receive a warning and repeat offenders will be barred from the premises until the stock take is complete. This measure ensures the safety of everyone on site, as unqualified individuals pose a risk to themselves and others. Additionally, group leaders will instruct all employees on how to operate pallet-jacks and RF scanners, offering a demonstration to those who are unfamiliar with these machines.

Smaller forklifts, also known as runners or transporter machines, do not require licensing and can only be operated by permanent staff members who are more aware of their surroundings and can handle them more effectively. Casual staff may operate the machinery under supervision. Orders for the machinery must be placed 1-2 weeks in advance so employees can gain experience using them and be able to operate them when needed. A list of additional materials required for stock take should also be considered.