Payroll System Essay Example

Badoc especially the payroll maker/bookkeeper and the finance officer for better and accurate computation. It will lessen the time and effort of the payroll maker/bookkeeper preparing payments of employees.

ASSUMPTIONS

We will assume that there is already a record of their time in/ time out in the data base or in the system and also that they have already facilities to use like computers, etc.

The main problems of the Municipality of Badoc regarding in their payroll system is long and slow process of payroll. The diagram shows the four major causes of problem encountered within the payroll system of Badoc. This are delays, manual, materials and time consuming.

CONCEPTUAL FRAMEWORK

Conceptual Framework. Conceptual framework is the proponents used to outline possible courses of action needed to present preferred approach to use in the whole study. A framework can help the proponents to visualize/ conceptualize their systems. It can help the proponents to explain why they are doing project in a particular way.

The figure above show the conceptual framework of our payroll system. It shows who will manipulate the system, the Employee, Personnel Officer, Accounting, and the cashier and it shows the process of the system and the database where different information about the Employee is stored.

REVIEW RELATED SYSTEM

This chapter includes the purpose of the related studies review. This research study cited article, which are relevant to the present investigation. It is composed of related system, which contains facts and information on the research problem at hand.

It also provides explanations and logical connections between previous researches and present work. There is an Inventory System that is related to our study which is found very use full for the proponents

in making the system. It is little wonder that experts commonly cite inventory management as a vital element that can spell the difference between success and failure in today’s keenly competitive world. According to Godwin Udo (writing in production and Inventory management journal) companies that make good as of this technology are far better equipped to succeed than those who rely on outdated or unwieldy methods of control.

METHODOLOGY

The development and research for the system was made possible by the use of Waterfall Methodology. The phases and their activities in the development of Payroll System of Municipality of Badoc are explained in this chapter. PHASE I-Requirements. This Phase is where the researcher gathered some data with regards to the development of the Payroll System of Municipality of Badoc. In order to gather data, the proponents came up with different activities of research in order to attain the system’s goal and aim.

Interview

The researchers conducted personal interview to some employee of Municipality of Badoc, specifically in the accounting section. Information was gathered about the existing payroll system of the Municipality of Badoc.

Observation

The researchers made an observation in the said pilot company. We observed their processes and how their system worked.

PHASE II

Design. During this phase, the researchers undergone an analysis towards the data that they gathered.

Sketch The researchers sketch those data to represent the design of the software using different diagrams such as context diagrams, use case diagrams and others.

PHASE III

Implementation. In this phase the researchers will do the coding to be converted into a stage the machine readable and understandable format using C++/Visual Basic programming language as the flat form. Coupled to this activity are

the encoding and debugging activities.

PHASE IV

Verification. A simple discussion on the capabilities of the software will do and it will test if the system is working. The activity users meet in the course of their computer works.

PHASE V

Maintenance. In this phase the system programmer will maintain the system. He/she will check and debug if there’s a problem on it.

 Introduction

Rationale

Significance B. Interview Proper

1. How is your Payroll System working?
2. How many employees do you have?
3. How do you process your Payroll System?
4. How do the employees submits their DTR?
5. How do you compute the salary of your employees?
6. How do you distribute the salary of your employees? Manual? Or through ATM accounts?
7. If through ATM accounts, how do you issue official receipt of the salary?
8. What reports are to be generated?
9. What are the problems that you encounter?
10. How do you handle these problems?
11. Do you want to have a new Payroll System?

• Interviewer: Good morning Ma’am! How are you?
• Interviewee: Good morning too. I’m fine. Have a seat.
• Interviewer: We are from MMSU taking up BS in Computer Science and we are here Ma’am to conduct an interview regarding to your Payroll system here in Badoc.
• How is your Payroll System Working Ma’am?
• Interviewer: How many Employee’s do you have Ma’am?
• Interviewee: More than 200 I think.
• Interviewer: How do you process your Payroll System Ma’am?
• Interviewee: The first process is submitting their DTR and already signed by the head of the office. Then it will approved by the Mayor and after that it will give to the treasury.
• Interviewer: How do you compute the salary of your Employee Ma’am?
• Interviewee: we compute
  

it through MS excel.

This figure shows the flow of data, the actors and the activities happening in the system. The process of this first, the employee will retrieve his DTR to the personnel officer after retrieving the personnel will summarize it manually. Second, the personnel will officer will pass the summarized DTR to the accounting. Third, the accounting will compute the salary of the said employee. After the computation, the accounting will pass the journal or the computed salary to the cashier. Fourth, the cashier will issue a pay slip for the employee.

This use case diagram shows which actors interact with each process. In this diagram, we have five elements the actors that will use the system, the system itself, the processes and the lines that represents the relationships between the elements.

1. The first process is retrieving DTR and the person that involve in this process is the employee who will be retrieving his/her
   

DTR.