The Lord is My Shepherd School of Manila Essay Example

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Statement of the Problem, General Problem

The yearly enrollment period at The Lord is My Shepherd School of Manila involves filing new student records rather than updating old ones, resulting in duplicated student data.

Specific Problems

1. The manual process of recording student data leads to numerous paperwork.
2. The manual encoding and verifying of data makes the enrollment activity time-consuming.
3. Excessive copies of student records are generated.

Project Objectives, General Objectives

The objective is to develop an enrollment system for The Lord is My Shepherd School of Manila that will address the school’s file-handling and generation of forms. By doing so, the system aims to lessen man-power workloads and minimize time-consuming enrollment activities.

Specific Objectives

1. Develop an enrollment system that eliminates problems with data redundancy by saving all institution records in a systematic manner.
2. Create a computerized enrollment and billing system with efficient database management, reducing paperwork overload.
3. Establish a computerized enrollment and billing system that allows for easy data retrieval, eliminating time-consuming enrollment processes.

• To create an automated enrollment system with a reliable database capable of storing a large volume of files and records to prevent the loss or misplacement of important documents.

Scope and Limitation

The proposed computerized enrollment system will encompass various crucial processes at The Lord is My Shepherd School of Manila, such as registering current and incoming students, assessing fees, maintaining files, and generating necessary reports like registration forms, assessment slips, and student master lists. Moreover, any required documents for new students (such as birth certificates, good moral character certificates, and Form 138) will be recorded in the system if they have already

been submitted. The proposed system will also handle the processing of students' personal records, particularly their chosen method of payment. Additionally, the proposed system will be capable of verifying and updating student payments.

The proposed system will have limitations in evaluating new or transferee students. It is not capable of conducting actual examinations or assessing the requirements and credentials of new students. These processes will still be manually done by the directress, but the results will be incorporated into the proposed system. The system will only focus on checking whether the student has paid or not. It is not designed to send any notifications, such as emails, SMS, or reminders, regarding unpaid school fees.