Ethical Standards Digoue Inc. Which Give Variety in the Workplace Essay Example

refers to the failure to fulfill professional responsibilities or knowingly deviating from company ethics.

A whistleblower is someone who reports violations of company ethics by another person or the company. The responsibilities for ensuring ethical conduct within the company are as follows:

- Company: The company must provide clear guidelines on ethical issues and implement codes of ethics. They should ensure that all employees have a code of ethics handbook and enforce compliance with these codes.

- Supervisors: Supervisors are responsible for addressing inquiries about the codes of ethics and enforcing their implementation. They should also create a workplace environment that promotes honesty and openness, while setting an example by acting within the company's code of ethics.

- All Employees: It is important for all employees to regularly assess their understanding of the company's codes of ethics. They should adhere to these ethical codes in their everyday work and seek guidance if needed. Additionally, they should be vigilant for situations that may violate the codes of ethics and support coworkers in seeking advice from senior employees regarding ethical matters.

Compliance with Company’s Rules and Regulations: We take pride in our honesty and integrity when it comes to maintaining accurate financial activities and records.We are committed to fostering a favorable environment by prioritizing honesty and integrity. As stated by Trevino et al., our company implemented a policy in 1999 prohibiting employees from participating in or supporting illegal or unethical actions, such as bribery, fraud, and providing jobs to customers. This policy is consistently enforced without exceptions. If there is ever a conflict between our ethical standards and the law, employees must comply with the law. If an employee is unsure about

the legality of a specific practice, they should seek guidance from their supervisor.

The primary focus should always be on the Company's interests rather than the personal interests of employees. Examples of personal interests that should not conflict with the Company's operations and interests include working for another company and hiring or supervising a family member within the Company. Additionally, if employees or their family members have a significant financial interest in suppliers, competitors, or consultants of the Company, they must report it through proper channels for evaluation.

Maintaining a healthy and safe environment

The Company is committed to preventing harm to both employees and the environment. We strictly adhere to all relevant laws and regulations governing our daily activities, including policies regarding health, safety, and environmental matters. Therefore, it is essential for all employees to actively contribute to ensuring a safe workplace and environment by complying with the Company's rules and regulations regarding health and safety standards.

All employees should prioritize safety by promptly reporting any incidents and following the Company's rules and precautions. They should also help maintain a substance-free workplace and not bring weapons to work (Grawitch; Ballard 2016). Employees must exercise common sense and good judgment in unique situations or events.

As a global organization, we value diversity and different cultures. The Company is committed to providing equal employment opportunities and a discrimination-free work environment based on gender, race, sexual orientation, disability, or age. This ethical code applies to all aspects of recruitment, hiring, employment, promotion, relocation, compensation,reimbursements,traning community involvement,and use of Company services (Turk 2016).

Emphasizing the importance, we highlight the prohibition of sexual harassment. Sexual harassment is defined as any unwelcome behavior that may demean,

intimidate, diminish, or offend an individual based on their gender. Examples include making sexual jokes or offering sexual favors.

Prioritizing the Security of Company Assets and Properties

We recognize the significant value our assets and properties hold in our daily operations, and it is our duty to ensure their protection.

According to Sampson (2002), it is expected that every employee protects Company properties and assets by preventing damage, theft, and waste. Employees are also responsible for managing the company's records and proprietary information. Any alleged stealing, fraud, or mismanagement of Company assets and property should be reported and will result in punishment.

No employee, customer, or directors are obligated to accept gifts regardless of their value as part of our interactions with individuals from diverse backgrounds who may view gift-giving as a gesture of goodwill. However, if necessary, it is the responsibility of all employees to ensure that any gifts or entertainment offered align with the Company's policies and are reasonable.

The offering of gifts such as money, tender, and Company Logo is strongly discouraged.

Training Frequency

To ensure compliance with codes of ethics, the Company is committed to conducting regular training sessions.

The training sessions will be held regularly, approximately every three months. However, some specific training, like familiarization with sexual harassment codes, may be conducted as needed.

Content and Duration of Training

The training will cover all the Company's ethics codes, including conflict of interest, gifts, and protecting Company property. Each training session will last at least two hours or longer if necessary. For example, the training on sexual harassment codes will take place over a period of 60 days after employment.

Training Facilitators and Delivery Method

The Company's committee of education and training will

identify the ethics codes that require specialized training and invite experts to conduct the relevant sessions.

Depending on their expertise, staff members may occasionally need to provide ethics training to others. This training can occur either inside or outside the Company premises and may consist of seminars and workshops.

Oversight of Unethical Conduct

All employees have a responsibility to ensure compliance with ethical codes and avoid involvement in fraudulent, bribery, or theft activities. The Company relies on its employees, whistleblower committee, supervisors, management, and directors to monitor any instances of improper behavior. Disciplinary actions such as warnings, suspension of privileges, probationary periods, suspension, or termination of employment will be taken for any misconduct.

The Company may decide to pursue criminal charges if required.

Reporting misconduct

The Company assures that reporting, disclosing, or addressing any misconduct will not lead to penalties for employees, interns, and board members. It is expected that all employees will report any suspicions of illegal activities to their supervisors, managers, or the whistleblower committee. Reports can be made verbally or in writing and individuals who choose written reports have the choice to remain anonymous. The Company is committed to upholding efficient codes of ethics.

The effectiveness of codes of ethics will be evaluated through questionnaires, external auditing, and review by the Company Ethics committee. The codes of ethics will undergo a review every three years by the Company’s Ethics and review committee. The board of directors and relevant national bodies will authorize any improvements in the codes. Training will be conducted to ensure the implemented changes are followed.