Computerized Grading System Essay

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1.0 Introduction

People nowadays are living in an information age dependent upon digital information. Digital information is electronic information,the result of computer processing. Every type of job relies upon getting information, using it, managing it, and relaying information to others. Computers enable the efficient processing and storage of information.

A grading system plays a key role in the management system of any school. But, such systems do not often relate expectations, outcomes, and performance. As each student desires to achieve a good score for each assignment, exam, project and/or report, the whole process adds heavy workload for teachers inorder to make their evaluation fair, comprehensive, and accurate. From the faculty perspective, these are necessary to avoid disagreement from students and parents. A computerized grading system is a highly desirable addition to the educational tool-kit, particularly when it can provide less effort and a more effective and timely outcome.

Grading systems are designed to provide incentives for achievement and assist in identifying problem areas of a student. It is the most commonly used means of analyzing student performance, talents and skills. Students’ grades are vital information needed in advancing to the next grade/year level and its accuracy is very important.

Many teachers feel that the time they take in recording and computing for the grades of their students is time that could be better spend elsewhere, like preparing lessons, researching or meeting with their students. With the advent of computer technology, more and more schools are taking advantage of a variety of grading systems available both off-line and online that can help save time on administrative tasks and give teachers more time to attend to other important functions. However, a greater majority, especially small schools, government schools, and schools in remote areas, still utilize the manual method of recording and computing for the grades of the students.

The proponents of this study wish to reduce the workload of teachers by eliminating the need for manual computation and recording of each grade. The common problems encountered in manual recording and computations are error- and file-handling, and redundancy. As the workload gradually increases with growing amounts of grades and student lists that need to be attended, it becomes tedious on the part of the teacher to proficiently manage them in time for documentation and file submission to higher education authorities. As such, this paper aims to produce a workable computerized grading system that will address these issues.

1.1 Background of the Study

Ministry Catholic School is a small private school in Santa Ana, Manila. It was established four years ago and is utilizing the manual system in almost all phases of their school work.

The school maintains a small staff of teachers and personnel as compared to its growing population. There are teachers handling as much as four different subjects, aside from being a class adviser and area coordinator. Majority of the teachers handle three different grade levels.

Ministry Catholic School uses the manual way of computing grades and adding information or records of both students and professors. The process entails a lot of effort and by computing and storing of data manually the process is prone to error especially for the professors who handle two or more classes. By using the manual way of computing and storing data, being prone to error is possible and just by a single mistake, repeating the process may be required.

Developing a computerized grading system for Ministry Catholic School would make the task of recording and computing grades easier for the teachers. This will not only benefit the teachers of the school but will also benefit the students because of the improvement in the accuracy of calculations and in the proficiency and productivity of the teachers.

1.2 Statement of the Problem

1.2.1 General Problem

The manual method employed by teachers of Ministry Catholic School in recording and computing for the grades of their students results in frequent errors and delay in the submission of reports, not to mention the added workload for teachers.

1.2.2 Specific Problem

The manual method of recording and grade computation is time consuming, prone to human error.

The delay in meeting deadlines for submission of grading sheets and reports.

1.3 Statement of the Objectives

1.3.1 General Objectives

To develop a computerized grading system for Ministry Catholic School that would make the recording and computation of grades easier for teachers, improve the accuracy and timely submission of reports, and provide a means of determining the academic progress of each student.

1.3.2 Specific Objectives To lessen the job of the faculty in terms of manual computing and adding records.

To facility the job of teachers and administrators.

To provide correct and timely information.

1.3.1 Significance of the Study

The computers provide convenience to its user through the easier and faster way of recording information. Population of students in almost all-educational institution is rapidly increasing so great demand in teaching force is also becoming higher.

Grading System is a very important aspect of a school’s operations and goals. The students are graded to measure their performance and knowledge in every grading period. Teachers spend massive time to accurately compute the grades of the students using their calculators, and, in earlier times, teachers manually solve grades using paper and pen.

The basic objective of a grading system is to communicate to parents a periodic evaluation summarizing significant factors of the student’s adjustment in the total education program. The cumulative purpose of the grading system is to supply the parent a composite statement of educational process in a specified period of time for the student in selected areas of learning.

Acomputerized grading system for Ministry Catholic School will provide a marked improvement in the way teachers record and computer for the grades of students. The study will be a great help to the following:

Faculty Teachers. Teachers would be able to record and compute for the grades of their students faster thereby lessening their workload and providing them with added time to attend to other functions. This in turn would improve their efficiency as teachers. School Administrators. School Administrators need not recompute for the grades of each student to check on their accuracy. Reports such as grading sheets and class records can be submitted on time.

Students. Students can now look forward to better lessons since their teachers would have added time to prepare for them.

Parents. Parents can now rely on the accuracy of the ratings of their children. The computerized grading system makes it possible for parents to have an accurate assessment of their childres’s intellectual, social and emotional development, achievement, and performance.

Ministry Catholic School. The computerize grading system is a step towards tapping the advantages of technology to benefit the whole school.

1.3.2 Scope and Limitation The study is for the use of Ministry Catholic School and as such, it focuses on its existing grading system. The proposed Computerized Grading System will cover the recording and computation of grades of students based on their ratings for quizzes, recitation, assisgnments, projects, unit tests, and periodical exams. This will not include grade transmutation or use of transmutation tables. The ratings entered are all in percentage formats. The printing of reports will only include the generation of grades per subject per section and does not include the printing of individual grades or report cards.

For security purposes, a one-level password is included.

The computerized grading system proposed in this study is limited to a single installation, stand-alone program, to be used individually by the teachers of Ministry Catholic School.

2.0 Methodology of the Study The descriptive method of research was used for this study. The main concern of the researchers was to understand how student grades are computed, determining its components and distribution, and have a clear picture of the activities undertaken by teachers in computing for the grades of students.

3.0 Data Gathering Procedures and Output To provide and gather as much informative and relevant data for this study, interviews with school administrators and faculty members were conducted. A questionnaire was used as the main data-gathering instrument for this study. It was divided into two main sections: the profile and the questionnaire proper. The profile contains information about the respondents such as name, position, number of classes handled, and co-curricular duties and responsibilities. The questionnaire proper consisted of questions that focused mainly on the components of the student’s grade and how grades are computed.

The researchers prepared a letter addressed to the principal of Ministry Catholic School asking for permission to use the school as recipient of our Computerized Grading System and, consequently, to conduct interviews and administer questionnaires as part of our data gathering activities.

An interview was conducted with the Principal of Ministry Catholic School to know the background of the school, it’s existing andpresent problems regarding the grading system of the school. The faculty members had given the researcher appropriate information abouttheir grading system process.

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