Computerized enrolment system chapter Essay Example

the enrolment cycle.

The system allows for the storage and preservation of accurate information about the pupils. It also simplifies the tracking of necessary details for enrollment. To accomplish this, the proponent has identified specific objectives for the study. These include implementing an automated system to make the enrollment process faster and more convenient compared to manual systems. The developed system will greatly improve the management, storage, and retrieval of information, as well as provide efficient monitoring of records for Fruitful Harvest Christian Preschool. This study will also help keep pupils informed about entering the school by utilizing the automated enrollment system.

The study aims to create an Automated Enrolment System that will make it easier for parents to enroll their children. The system's conceptual framework will guide the proponent in designing and implementing it effectively, ensuring that it accurately captures the father's name of the enrollee and generates the required output.

Microsoft Access is required for the system to function. Once the inputs have been processed in Microsoft Access, output is generated. The outputs of the automated enrollment system include records, files, and documents of enrollees, as well as a list of officially enrolled pupils. To ensure a clear understanding of the study, the following terms were defined conceptually and operationally: Computer – a machine capable of following instructions to manipulate data, a programmable electronic device that can perform calculations and process information. Database.

Container is utilized for storing tables. Enrolment refers to the procedure of admitting a student to an institution, which includes recording information or data about the student and the subject they will be enrolled in.

Information is the knowledge given or received about some fact

or circumstances. A program is an algorithm that a computer can follow directly and also follow the translated version. A record is a piece of information stored or written down.

It refers to a compilation of interconnected domains containing data primarily related to a single topic. A server is a computer located within a local area network that operates software for managing access to the entire network and its assets; it also shares its resources with clients. A system encompasses multiple interdependent components collaborating towards a shared objective by receiving input and generating output through an organized transformation process.

Software can be divided into two categories: system utilities and application programs. These are written in a language that humans can understand. A user is an individual who uses a computer for tasks such as word processing and communication. When designing software, it is crucial to consider user-friendliness to ensure that it meets the requirements and preferences of users.

An individual without system knowledge can easily use the program.

Review of Literature

The chapter gives an overview of pertinent literature and research conducted for the study. Tint (2001) discusses how computerization aids offices and workplaces in their daily operations. Mammals et al (2002) emphasize the significance of studying automation as it saves time and effort compared to manual processes.

Jane (2001) claimed that computers are highly reliable devices with powerful calculators and useful applications like word processing for all business activities. Regardless of size, computers have three advantages over other office equipment in processing information: they are faster, more accurate, and more economical. Rexes (2005) mentioned that tasks that would be time-consuming to accomplish manually are more practical with the use

of computers. According to Floors (2002), automation is simply defined as the substitution of machine control for human control. Discos (2001) asserted that computers assist in careful planning, organizing, actuating, and controlling. Throughout history, computers have been seen monitoring production activities, solving scientific problems, and aiding in finding tentative answers to various complex conditions. Ralph M.

According to Stair (1999), technology has evolved over time, allowing us to achieve more with less effort. From the invention of the light bulb to the industrial revolution and beyond, our focus has always been on finding more efficient ways to complete tasks. Lewis (2002) states that individuals have different reasons for using computers. In a business context, computers are used to improve accuracy, increase productivity, reduce difficulties or challenges, manage cash flows, and even enhance one's status. Sybase Inc (1999) explains that visual basic provides a graphical environment where users can create forms and controls as the basis for their applications. Visual basic also offers various tools that help improve user productivity.

According to Gold Charge et. L (2003), computers are crucial devices for processing information, playing a significant role in people's lives. However, many people underestimate the widespread presence of computers. Mane (2000) asserts that the advent of computers has simplified tasks previously done manually, providing direct access and quick answers, enabling individuals to access data tailored to their specific needs. The computer is considered an essential and efficient tool.

Greenwich (1999) highlights that database systems enhance efficiency in institutions by eliminating manual processes. Computer technology enables faster completion of tasks.

Bryan (2006) emphasizes that an information system encompasses people, procedures, and resources working together to gather, transform, and disseminate information

within an organization. Various types of information systems rely on hardware, software, telecommunications, and other forms of IT.

According to Sander (2002), computers serve as intelligence amplifiers that enable humans to efficiently utilize their time. This is because computers are fast and accurate electronic systems capable of manipulating symbols and data. They autonomously accept and store input data, process it according to programmed instructions, and generate output results.

Thousand (2005) defines a database as a structured collection of data that can encompass various information types, such as people, products, and events. Its purpose is to manage the data collection for reporting and decision-making.

In addition, Adams (2007) highlights several advantages of database processing. These include achieving economy of scale by obtaining more information from a given amount of data, sharing data to accommodate conflicting requirements, enforcing standardized procedures, maintaining data integrity and security through controlled redundancy, fostering flexibility and responsiveness, improving programmers' productivity, and enabling program maintenance and data independence.