PMP Ch 2 – Project Management Processes (Rita Ch 3) Flashcards
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1. In which project management process group is the detailed project budget created? A. Initiating B. Before the project management process C. Planning D. Executing
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Answer C Notice the use of the word 'detailed'. Such a budget is created during the planning process group.
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2. The project charter is created in which project management process group? A. Executing B. Planning C. Closing D. Initiating
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Answer D The project charter is needed before planning and execution of the work can begin.
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3. The project team has just completed the initial project schedule and budget. The NEXT thing to do is: A. Identify risks B. Begin iterations C. Determine communications requirements D. Create a bar (Gantt) chart
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Answer C Communications requirements and quality standards are needed before risks (especially risks relating to communications and quality) can be determined (choice A). Iterations (choice B) cannot begin until the risks are identified, qualified, quantified, and responses developed. These then create the need to revise the WBS and other parts of the project management plan. A bar chart (choice D) would have been done during the creation of the schedule, so it cannot be the next thing. Of the choices listed, determine communications requirements (choice C) is the best.
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4. A detailed project schedule can be created only after creating the: A. Project budget B. Work breakdown structure C. Project management plan D. Detailed risk assessment
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Answer B In the project management process, the project budget (choice A), project management plan (choice C), and detailed risk assessment (choice D) come after the schedule. The only answer that could be an input is the WBS.
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5. The person who should be in control of the project during project planning is the: A. Project manager B. Team member C. Functional manager D. Sponsor
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Answer A The project manager should be named early in the project, during project initiating if possible.
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6. Which of the following is NOT an input to the initiating process group? A. Company processes B. Company culture C. Historical WBSs D. Project scope statement
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Answer D Notice the question asks which is NOT an input to the initiating process group. Did you read it correctly? The project scope statement (choice D) is an output of the planning process group. Did you select choice A? Companies should have processes in place for hiring resources, reporting, and managing risks on projects (to name only a few). Does yours?
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7. The project sponsor has just signed the project charter. What is the NEXT thing to do? A. Begin to complete work packages B. Verify Scope C. Start integrated change control D. Start to create management plans
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Answer D The project charter is created during the initiating process group. Therefore the question is asking what is done next in either the initiating process group or the planning process group. For this type of question, you should look for the choice that occurs closest to the process group you are in. Choice A is done during the executing process group. Choices B and C are done during the monitoring and controlling process group. Choice D is the best choice, as it is part of the planning process group.
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8. The high-level project schedule constraints have just been determined. What project management process group are you in? A. Initiating B. Planning C. Executing D. Monitoring and controlling
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Answer A High-level schedule constraints are determined during the initiating process group.
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9. The WBS and WBS dictionary are completed. The project team has begun working on identifying risks. The sponsor contacts the project manager, requesting that the responsibility assignment matrix be issued. The project has a budget of $100,000 and is taking place in three countries using 14 human resources. There is little risk expected for the project, and the project manager has managed many projects similar to this one. What is the NEXT thing to do? A. Understand the experience of the sponsor on similar projects B. Create an activity list C. Make sure the project scope is defined D. Complete risk management and issue the responsibility assignment matrix
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Answer B Look at the order of planning the project the team has chosen. Though understanding the experience of the sponsor (choice A) might sound like a good idea, the sponsor is a stakeholder and understanding the stakeholders is part of stakeholder analysis. That should have occurred before the creation of a WBS. In planning the project, the project scope is defined (choice C is another way of saying finalize the project scope statement) and would come before creating a WBS. Choice D cannot be best, as that work does not come next in the process. Other work, like creating a network diagram, should be completed before risk management can effectively be done. The only correct choice is the activity list (choice B).
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10. A project manager does not have much time to spend planning before the mandatory start date arrives. He therefore wants to move through planning as effectively as possible. Which of the following would you recommend? A. Make sure you have a signed project charter and then start the WBS B. Create an activity list before creating a network diagram C. Document all the known risks before you document the high-level assumptions D. Finalize the quality management plan before you determine quality metrics
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Answer B This question is asking which of the choices is the most effective way to move through the planning process. Choice A skips the important steps of defining the scope and other activities. High-level assumptions are determined prior to risk identification in the planning process making choice C incorrect. Metrics are part of the quality management plan, making choice D incorrect. Choice B is best, as the activity list is created immediately before the network diagram.
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11. The BEST time to assign a project manager to a project is during: A. Executing B. Closing C. Initiating D. Planning
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Answer C The project manager must be assigned during initiating.
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12. A project manager gets a call from a team member notifying him that there is a variance between the speed of a system on the project and the desired or planned speed. The project manager is surprised because that performance measurement was not identified in planning. If the project manager then evaluates whether the variance warrants a response, he is in what project management process? A. Initiating B. Executing C. Monitoring and controlling D. Closing
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Answer C Even though the measurement was not identified in planning, the project manager would still have to investigate the variance and determine if it is important. Therefore, the project manager is in the project monitoring and controlling process group.
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13. A team member notifies the project manager that the activities comprising a work package are no longer appropriate. It would be BEST for the project manager to be in what part of the project management process? A. Corrective action B. Integrated change control C. Monitoring and controlling D. Project closing
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Answer C If you chose another part of the project management process, you probably forgot that the situation needs to be evaluated by the project manager before recommending a change or entering integrated change control.
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14. During a team meeting, a team member asks about the measurements that will be used on the project to judge performance. The team member feels that some of the measures related to activities assigned to him are not valid measurements. The project is BEST considered in what part of the project management process? A. Closing B. Monitoring and controlling C. Executing D. Initiating
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Answer C This situation does not describe an actual measurement (a monitoring and controlling activity) but rather a meeting occurring during project executing talking about control issues.
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15. Which of the following would be the MOST appropriate thing to do during the initiating process group? A. Create a detailed description of the project deliverables B. Get familiar with the company culture and structure as it relates to the project C. Identify the root cause of problems D. Ensure all project management processes are complete
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Answer B Choice A occurs during the planning process group as part of creating the project scope statement. Since you must already have problems in order to determine their root cause, choice C must occur during the monitoring and controlling process group, not initiating. Choice D occurs during the closing process group.
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16. Which of the following is a characteristic of project management processes? A. Iterative B. Unique C. Unnecessary D. Standardized
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Answer A As the project life cycle progresses, more information becomes available, allowing the team to manage the project to a more detailed level.
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17. Which project management process group normally takes the MOST project time and resources? A. Planning B. Design C. Integration D. Executing
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Answer D Doing the actual work will normally take the MOST project time and resources.
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18. All of the following must be performed during project initiating EXCEPT: A. Identify and document business needs B. Create a project scope statement C. Divide large projects into phases D. Accumulate and evaluate historical information
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Answer B A project scope statement (choice B) is generally created in project planning.
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19. Closure includes all of the following EXCEPT: A. Determining performance measures B. Turning over the product of the project C. Documenting the degree to which each project phase was properly closed after its completion D. Updating the company's organizational assets
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Answer A Performance measures are determined earlier in the project so they can be used to measure progress during the project, making choice A the only correct answer to this question.
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20. The work on the first phase of your project has come to an end. What should you ensure is done BEFORE beginning the next phase? A. Verify that the resources are available for the next phase B. Check the project's progress compared to its baselines C. Confirm that the phase has reached its objectives, and have its deliverables formally accepted D. Recommend corrective action to bring the project results in line with project expectations
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Answer C A phase or project must be formally closed and accepted.
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21. In which process group does the team measure and analyze the work being done on the project? A. Initiating B. Executing C. Monitoring and controlling D. Closing
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Answer C During the monitoring and controlling process group, project performance is measured, and needed changes are identified and approved.
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22. Which process groups must be included in every project? A. Planning, executing, and closing B. Initiating, planning, and executing C. Initiating, planning, executing, monitoring and controlling, and closing D. Planning, executing, and monitoring and controlling
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Answer C All five process groups are addressed in each project. It is the responsibility of the project manager to determine the level of attention to give to each process group.
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23. Control Schedule, Report Performance, and Administer Procurements are parts of which process group? A. Initiating B. Planning C. Executing D. Monitoring and controlling
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Answer D All of these processes are part of monitoring and controlling.
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24. Which process group focuses on completing the requirements of the project? A. Initiating B. Planning C. Executing D. Closing
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Answer C The executing process group is where work is done to produce the product of the project.
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25. All of the following occur during the planning process group EXCEPT: A. Develop Project Charter B. Create WBS C. Estimate Costs D. Sequence Activities
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Answer A Develop Project Charter (choice A) occurs in the initiating process group.
