PMBOK5-Edwel-Chapter 3 – Flashcards
117 test answers
Unlock all answers in this set
Unlock answers 117question
Initiating Process Group
answer
Initiating Process Group -Communication Process: Identify stakeholders/stakeholder identification techniques
Unlock the answer
question
Initiating Process Group
answer
Initiating Process Group- Integration processes: 1) Determine phase/Project goals 2) Obtain authorization to start phase/project 3) Determine initial scope 4) Identify constraints and assumptions 5) Select/Assign project manager 6) Project Statement of Work 7) Define high-level resource requirements 8) Determine initial financial resources 9) Verify success criteria 10) Create Project Charter/charter elements* 11) Obtain Formal Approval of charter
Unlock the answer
question
Initiating Process Group
answer
Subdivide large projects into phases
Unlock the answer
question
Initiating Process Group
answer
Document the business case and the cost-benefit analysis**
Unlock the answer
question
Initiating Process Group
answer
Project selection criteria (e.g. cost, feasibility, impact)**
Unlock the answer
question
Initiating Process Group
answer
Ensure the project scope is achievable
Unlock the answer
question
Initiating Process Group
answer
Identify high-level risks and requirements/risk identification techniques**
Unlock the answer
question
Initiating Process Group
answer
Facilitate resolution of conflicting stakeholder objectives
Unlock the answer
question
Initiating Process Group
answer
Create an rough order of magnitude budget and schedule estimate
Unlock the answer
question
Initiating Process Group
answer
Determine critical success factors for the project
Unlock the answer
question
Initiating Process Group- Exam Tip
answer
1) Staffing levels are low 2) costs are low 3) Chance of success is low 4) Risk is high 5) Stakeholder influence is high
Unlock the answer
question
Planning Process Group
answer
Main goal of the Planning Process Group is to create Project Management Plan
Unlock the answer
question
Part of Planning Process Group - 1
answer
Create Scope Statement
Unlock the answer
question
Part of Planning Process Group - 2
answer
Create scope management plan
Unlock the answer
question
Part of Planning Process Group - 3
answer
Create WBS (work breakdown structure)
Unlock the answer
question
Part of Planning Process Group - 4
answer
Create network diagram
Unlock the answer
question
Part of Planning Process Group - 5
answer
Estimate activity durations
Unlock the answer
question
Part of Planning Process Group - 6
answer
Estimate costs
Unlock the answer
question
Part of Planning Process Group - 7
answer
Determine project schedule
Unlock the answer
question
Part of Planning Process Group - 8
answer
Refine time and cost estimates
Unlock the answer
question
Part of Planning Process Group - 9
answer
Create communications management plan
Unlock the answer
question
Part of Planning Process Group - 10
answer
Determine project budget
Unlock the answer
question
Part of Planning Process Group - 11
answer
Develop Quality Management plan
Unlock the answer
question
Part of Planning Process Group - 12
answer
Identify Risks
Unlock the answer
question
Part of Planning Process Group - 13
answer
Qualitatively and Quantitatively rank risks
Unlock the answer
question
Part of Planning Process Group - 14
answer
Develop risk response plan
Unlock the answer
question
Part of Planning Process Group - 15
answer
Adjust estimates as necessary
Unlock the answer
question
Part of Planning Process Group - 16
answer
SOW ( Procurement Statement of Work)
Unlock the answer
question
Part of Planning Process Group - 17
answer
Create procurement documents
Unlock the answer
question
Part of Planning Process Group - 18
answer
Hold kick-off meeting**
Unlock the answer
question
Executing Process Group - Primary elements -1
answer
Complete work packages
Unlock the answer
question
Executing Process Group - Primary elements - 2
answer
Use a work authorization system
Unlock the answer
question
Executing Process Group - Primary elements - 3
answer
Collect status information
Unlock the answer
question
Executing Process Group - Primary elements - 4
answer
Hold meetings
Unlock the answer
question
Executing Process Group - Primary elements - 5
answer
Acquire, develop and manage project team
Unlock the answer
question
Executing Process Group - Primary elements - 6
answer
Distribute project information
Unlock the answer
question
Executing Process Group - Primary elements - 7
answer
Obtain bids from outside vendors
Unlock the answer
question
Executing Process Group - Primary elements - 8
answer
Select a vendor
Unlock the answer
question
Executing Process Group - Primary elements - 9
answer
Negotiate vendor contract
Unlock the answer
question
Executing Process Group -Primary elements - 10
answer
Manage contracts
Unlock the answer
question
Executing Process Group - Primary elements - 11
answer
Perform quality assurance
Unlock the answer
question
Executing Process Group - Primary elements-12
answer
Manage Stakeholder Expectations
Unlock the answer
question
Monitoring and Controlling Process Group -1
answer
Performance Measuring Performance Reporting
Unlock the answer
question
Monitoring and Controlling Process Group -2
answer
Identify and Control changes Verify and Control Scope
Unlock the answer
question
Monitoring and Controlling Process Group -3
answer
Control Schedule Control cost Control Quality
Unlock the answer
question
Monitoring and Controlling Process Group -4
answer
Risk monitoring and control Take corrective action
Unlock the answer
question
Monitoring and Controlling Process Group -5
answer
Update PM plan Update action and changes
Unlock the answer
question
Monitoring and Controlling Process Group -6
answer
Inspections Accept/Reject work Identify & Analyze trends
Unlock the answer
question
Monitoring and Controlling Process Group -7
answer
Look for new risks Assess variance for change or corrective action Manage stakeholders
Unlock the answer
question
Monitoring and Controlling Process Group -8
answer
Contract administration Use quality control tools Project performance appraisals Perform earned value calculations
Unlock the answer
question
Monitoring and Controlling Process Group -9
answer
Performance measurement and tracking techniques(PERT, EV, CPM)
Unlock the answer
question
Monitoring and Controlling Process Group -10
answer
Project control limits and thresholds Project performance metrics Cost analysis techniques
Unlock the answer
question
Monitoring and Controlling Process Group -11
answer
Project plan management techniques Change management techniques Integrated change control process
Unlock the answer
question
Monitoring and Controlling Process Group -12
answer
Risk identification and analysis techniques Risk response techniques Problem solving techniques (Root cause analysis) Reporting procedures
Unlock the answer
question
Monitoring and Controlling Process Group -13- Exam tip
answer
1) Perform root cause analysis 2) Secure additional funding, if needed 3) Perform validated defect repair 4) Calculate ETC(estimate to complete) 5) Reassess project control system for effectiveness
Unlock the answer
question
Monitoring and Controlling Process Group -14 Exam tip
answer
If there are deviations from the project management plan, that is the responsibility of the project manager, and the Project Manager is responsible for correcting those deviations without issuing a change request. CRs should be used only as a last resort in this instance.
Unlock the answer
question
Closing Process Group - 1
answer
Perform Final Product Verification Deliver Final contract performance reporting Audits of all procured service/merchandise
Unlock the answer
question
Closing Process Group - 2
answer
Obtain formal contract acceptance Create a contract archive Complete final performance reporting
Unlock the answer
question
Closing Process Group - 3
answer
Obtain formal acceptance of project Document and lessons learned Create the project archives
Unlock the answer
question
Closing Process Group - 4
answer
Complete final performance reporting Obtain formal acceptance of project Document and lessons learned
Unlock the answer
question
Closing Process Group - 5
answer
Create project archives Release all project resources Contract closure requirements
Unlock the answer
question
Closing Process Group - 6
answer
Basic project accounting principles Close-out procedures Feedback techniques
Unlock the answer
question
Closing Process Group - 7
answer
Project review techniques Archiving techniques and statutes Compliance Transition planning techniques
Unlock the answer
question
Cross-Cutting skills needed for PM- 1
answer
Active Listening Brainstorming techniques Conflict resolution techniques
Unlock the answer
question
Cross-Cutting skills needed for PM- 2
answer
Cultural sensitivity and diversity Data gathering techniques Decision making techniques
Unlock the answer
question
Cross-Cutting skills needed for PM- 3
answer
Facilitation Information management tools, techniques, methods Leadership tools, and techniques
Unlock the answer
question
Cross-Cutting skills needed for PM- 4
answer
Negotiating Oral and written communication techniques, channels, applications PMI's Code of Ethics and Professional Conduct
Unlock the answer
question
Cross-Cutting skills needed for PM- 5
answer
Presentation tools and techniques Prioritization/time management Problem-solving tools, and techniques
Unlock the answer
question
Cross-Cutting skills needed for PM- 6
answer
Project Management Software Relationship management Stakeholder impact analysis
Unlock the answer
question
Cross-Cutting skills needed for PM- 7
answer
Targeting communication to intended audiences Team motivation methods
Unlock the answer
question
Ten PMI Knowledge areas - 1
answer
1) Project Integration Management 2) Project Scope Management 3) Project Time Management 4) Project Cost Management 5) Project Quality Management
Unlock the answer
question
Ten PMI Knowledge areas - 2
answer
6) Project Human Resources Management 7) Project Communication Management 8) Project Risk Management 9) Project Procurement Management 10) Project Stakeholder Management
Unlock the answer
question
Project Integration Management -1
answer
Project Manager through Project Integration Management assembles all the parts and pieces of the project into a coherent whole.
Unlock the answer
question
Project Integration Management - Six processes
answer
1) Develop project charter - GOAL- the project charter 2) Develop project management plan. GOAL- the project management plan 3) Direct and manage project execution. GOAL. deliverables 4) Monitor and control project work. GOAL. updates, requested changes 5) Perform integrated control. GOAL. change requests. updates 6) Close project or phase. GOAL. Final product, service, or result transition
Unlock the answer
question
Project Scope Management -1
answer
Focuses on the processes that are needed to ensure that work of the project, and only the work required, is performed to deliver project success
Unlock the answer
question
Project Scope Management -Planning Processes
answer
1) Plan Scope Management - GOAL- Scope Management Plan 2) Collect requirements - GOAL- requirements documentation 3) Define Scope- GOAL- Project Scope statement 4) Create WBS - GOAL- Scope Baseline
Unlock the answer
question
Project Scope Management - Controlling Processes
answer
5) Validate Scope -GOAL- accepted deliverables 6) Control Scope -GOAL- updates and change requests
Unlock the answer
question
Project Time Management - Planning
answer
1) Plan Schedule Management. GOAL- Schedule Management Plan 2) Define Activities. GOAL - Activity list 3) Sequence activities. GOAL - Project schedule network diagrams 4) Estimate activity resources. GOAL. activity resource requirements 5) Develop Schedule. GOAL. Project schedule
Unlock the answer
question
Project Time Management - Controlling
answer
6) Control schedule. GOAL. schedule forecasts
Unlock the answer
question
Project Cost Management - Planning Process
answer
1) Plan Cost Management. GOAL. Cost Management Plan 2) Estimate Costs. GOAL. activity cost estimates 3) Determine budget. GOAL. cost performance baseline
Unlock the answer
question
Project Cost Management - Controlling Process
answer
4) Control Costs. GOAL. cost forecasts, change requests
Unlock the answer
question
Project Quality Management -Planning Process
answer
1) Plan quality. GOAL. quality management plan
Unlock the answer
question
Project Quality Management- Execution Process
answer
2) Perform Quality Assurance. GOAL. Change requests
Unlock the answer
question
Project Quality Management - Controlling Process
answer
3) Perform Quality Control. GOAL. Verified deliverables, change requests
Unlock the answer
question
Project Human Resource Management- Planning Process
answer
1) Develop Human Resource Plan. GOAL. human resource plan
Unlock the answer
question
Project Human Resource Management-Execution processes
answer
2) Acquire Project team. GOAL. Project staff assignments 3) Develop Project Team. GOAL. team performance measurements 4) Manage Project Team. GOAL. Updates
Unlock the answer
question
Project Communication Management-
answer
focuses on the processes to deliver, collect, distribute, store, and retrieve project information to all internal and external project organization environments.
Unlock the answer
question
Project Communication Management- Planning process
answer
1) Plan communication. GOAL. communication management plan
Unlock the answer
question
Project Communication Management - Executing
answer
2) Manage Communications. GOAL. project communication
Unlock the answer
question
Project Communication Management- Controlling
answer
3) Control Communication. GOAL. work performance information, change requests
Unlock the answer
question
Project Risk Management- Planning Process
answer
1) Plan risk management. GOAL.risk management plan 2) Identify Risks.GOAL. risk register 3) Perform qualitative risk analysis. GOAL. project documents updates 4) Perform quantitative risk analysis.GOAL. project documents updates 5) Plan Risk response. GOAL. project document updates
Unlock the answer
question
Project Risk Management- Controlling Processes
answer
6) Monitor and Control risks. GOAL. project document updates, change requests
Unlock the answer
question
Project Procurement Management - Planning Processes
answer
1) Plan procurement. GOAL. Procurement management plan, procurement SOW.
Unlock the answer
question
Project Procurement Management- Executing processes
answer
2) Conduct procurements. GOAL. select sellers, agreements(eg. contracts, PO, etc)
Unlock the answer
question
Project Procurement Management- Controlling Processes
answer
3) Control procurements. GOAL. Procurement documentation, change requests.
Unlock the answer
question
Project Procurement Management- Closing processes
answer
4) Close Procurements. GOAL. closed procurements
Unlock the answer
question
Project Stakeholder management- 1
answer
Identifies the processes required to identify the people, groups, organizations that can impact/be impacted by the project.
Unlock the answer
question
Project Stakeholder Management- 2
answer
Analyzes stakeholder expectations in developing management strategies for effectively engaging stakeholders and project decisions and execution
Unlock the answer
question
Project Stakeholder Management- Initiating process
answer
1) Identify Stakeholders. GOAL. stakeholder register
Unlock the answer
question
Project Stakeholder Management - Planning Process
answer
2) Plan Stakeholder Management.GOAL. stakeholder management plan
Unlock the answer
question
Project Stakeholder Management- Execution Process
answer
3) Manage Stakeholder Engagement.GOAL. issue log, change requests
Unlock the answer
question
Project Stakeholder Management- Controlling Process
answer
4) Control Stakeholder Engagement.GOAL.work performance information. change requests
Unlock the answer
question
Memory Check 1
answer
The five process groups that comprise the project management life cycle are: Initiating, Planning, Executing, Monitoring & Controlling, Closing.
Unlock the answer
question
Memory Check 2
answer
The two primary outputs of the initiating process are the project charter and identify stakeholders.
Unlock the answer
question
Memory Check 3
answer
The primary goal of the planning process group is to produce the Project Management Plan
Unlock the answer
question
Memory Check 4
answer
The ten knowledge areas of the PMBOK Guide, 5th edition are 4) Project Integration, 5) Project Scope management, 6) Project Time management, 7) Project Cost Management, 8) Project quality management 9) Project Human Resource management, 10) Project Communication Management, 11) Project Risk Management, 12) Project Procurement Management, 13) Project Stakeholder Management.
Unlock the answer
question
Memory Check 5
answer
Over half of the processes that occur in ten knowledge areas of the PMBOK Guide 5th edition occur in the Planning Process Group.
Unlock the answer
question
Memory Check 6
answer
Only the Project Integration knowledge area has procession of five process groups of the project management life cycle.
Unlock the answer
question
Memory Check 7
answer
Two primary goals of the Monitoring and Control process groups are to "Monitor and Control" project work and to perform "Perform Integrated Change Control"
Unlock the answer
question
Memory Check 8
answer
Early in the project the "costs","Staffing Level" and the "chance" of "success" are low- the "risks" and "stakeholder" "influence" are high.
Unlock the answer
question
Memory Check 9
answer
PMI defines how a project will tighten its estimates for budget and timeline as more is learned about the project as a "Progressive Elaboration"
Unlock the answer
question
Memory Check 10
answer
There are "47" processes spread across the ten knowledge areas in the PMBOK Guide 5th edition
Unlock the answer
question
Memory Check 11
answer
Percentage of work complete, quality and technical performance measurements, start and finish dates of scheduled activities is known as "Work" "Performance" "Data", whereas status of deliverables, status of change requests, forecasted estimates to completion is called "work" "performance" "information"
Unlock the answer
