Computerized Enrollment System Analysis Essay Example

plan a section's schedule by organizing a meeting to avoid schedule conflicts in the teachers' schedules. And the iris one hundred students to enroll have a 10% discount in their tuition, and each enrolled student's information is compiled in an envelope with their credential requirements stored in drawers, and each student is assigned in a section where his/ her previous general average can meet the section's quota.

The Anglo Private High School records and monitors each student's accounts by recording it in a worksheet, and monitors credential requirements by writing all the credentials submitted in an index card for each student.

General Objective

To develop a Computerized Enrollment System for Anglo Private High School The main objective of the study is to develop and implement a Computerized Enrollment System that will enhance the current system of the school, reduce the difficulties and problems faced by the registrar, and to speed-up the process of all the transaction in the Anglo Private High School's enrollment system. .

Specific Objectives

To develop a registration module that will make Anglo Private High School Registration faster and more reliable The developers will develop a computerized registration so that the time that will be consumed when a student is registering will e lessen and information reliability will be increased more. To develop a reservation module that will increase Anglo Private High School efficiency The developers will develop a reservation module that will let users search and view reserved students.

And this module will also help in viewing the slots available for enrollees To develop a scheduling and sectioning module that will increase Anglo Private High School efficiency The developers will develop

a scheduling module that when scheduling it will inform users if a teacher has a conflict schedule in another subject o that scheduling will be faster and reliable. The developers will also develop a sectioning module that will automatically sort students and assign them to a section and because of this module choosing section or re-sectioning students according to their grades will be more efficient and will be done in seconds.

To develop a module that will monitor all pending accounts and credentials The developers will develop a module that will monitor pending account and credentials of every students so that the users may obtain each of them faster and know what each student's pending account or credential is. To develop a database backup and recovery module The developers will develop a module that will automatically or manually backup the system's database to reduce the risk of data loss.

Copes Registration

This module's purpose is to get the information about an enrollee, then store and organize the information in the database so that the users can access the information through the computerized enrollment system. Reservation This module updates the students reserve for a later enrollment schedule so that he/ she will have a reserved slot in the school. Maintenance Students This module updates the student records in the Anglo Private High School. Teachers This module maintains the list of the names of teachers in the school to help the scheduling module of the system.

Users This module maintains the user's information in the system and they are the only authorized personnel who can view the access the computerized enrollment system. Subjects This module maintains the

subjects they have for each year level. Sections This module maintains the sections' information in the school. Discounts This module sets the discount or scholarship program that a student may apply in. Credentials This module updates the required credential requirements for each student. Payments This module updates the tuition fee for each year level.

Scheduling and Sectioning This module automatically put students in sections after enrolling and sectioning, and it also has a feature that will let users plan the schedules of each teachers with ease. Monitoring and notifications This module monitors and notifies the users about the pending accounts and credentials of the students. It also monitors other information such as the availability of slots in each year level. Reports This module contains the master list of enrolled, dropped, reserved, schedules and sections, recorded grades, and pending accounts and credentials of students in the school's database.

This feature will Back-up and restore files to the database to protect the database from against accidental loss, database corruption, hardware failures, or almost any accident that may have an impact on the system's database. Settings and Utilities This module will setup and alter some of the system's information according to the administrator's preference. This module also provides the security for the unauthorized enrollment system by allowing the administrator to set the maximum login attempts by each user excluding the administrator to avoid hacking of the system.

Limitations

K-12 System The Anglo Private High School does not support the K-12 system

Chapter 2 Theoretical Framework

Introduction Computerized Enrollment System is the software used to register students in the school, maintain the students' information, provides an automated scheduler for

2.

Database Management System

Database Management System is a computer software program that is signed as the means of managing all databases that are currently installed on a system hard drive or network by enabling users to insert, update, and get information. .

Programming Tools and Database Management System

Microsoft V. Net 2012 is the third-generation event-driven programming language and integrated development environment (DID) from Microsoft for its COM programming model. V. Net 2012 is also considered a relatively easy to learn and use programming language, because of its graphical development features and BASIC Myself is a relational database system that is used to store information. My SQL can store many types of data from something as tiny as a single character to as large as complete files or graphics.

Myself Connector (ODBC) is use to connect the database to the system. The connector that was first set or configure to be able to connect the database and the visual basic program together. Premiums Navigate is a series of graphical database management and development software for My SQL, Oracle. It has an Explorer-like interface and supports multiple database connections for local and remote databases.

Chapter 3 Computerized Enrollment System

Introduction

On this modern day we have used computers to make our work faster and reliable.

It would be easier for Anglo Private High School to have a computerized enrolment system to lessen the work load. It will make the enrolment process computerized to reduce human errors and to increase efficiency and reliability. The maintenance of the information are more secured and efficient, as all the information are stored in the Myself database, through which data

can be retrieved easily. Through this computerized enrolment system made by the developers, the maintenance of dents' information will become easier.

System Design Specification

The data model gives a logical structure to the user's view of the data in the system. Usually the data model is depicted in the form of an entity relationship. The Entity Relationship Diagram (RED) shows the business entities in the system and the relationship between these entities. Data Flow Diagram (DVD), the information was being presented, including the manual activities employed by Anglo Private High School as well as the different entities involved in the manual process. Data Flow Diagram is a two-dimensional diagram that explains how data is processed and transferred in a system.

The graphical depiction identifies each source of data and how it interacts with other data sources to reach a common output. OSDL stands for Software Development Life Cycle. Software Development Life Cycle is essentially a series of steps, or phases, that provide a model for the development and lifestyle management of an application or piece of software. The methodology within the OSDL process can vary across industries and organizations, but standards such s ISO/ICE 12207 represent processes that establish a lifestyle for software, and provide a mode for the development, acquisition, and configuration of software systems.

OSDL Model is a framework that describes the activities performed at each stage of a software development project. 3. 2 Hardware Requirements At least 13 processor 1000 KGB of memory or higher At least 256 KGB of available hard disk space CD-ROOM Keyboard Mouse Monitor Central Processing Unit (CPU)

Software Requirements

Windows 7 or higher version Microsoft Framework 4.

5 or higher MYSELF connector (ODBC) MYSELF Premiums Navigate

Chapter 4 Performance Analysis

Performance analysis involves gathering formal and informal data to help customers and sponsors define and achieve their goals.

Performance analysis uncovers several perspectives on a problem or opportunity, determining any and all drivers towards or barriers to successful performance, and proposing a solution system based on what is discovered.

Introduction

This study aims to come up with an enrollment system for a high school which also includes information pertinent data such as name, year, section, miscellaneous fees, etc. This system is design for the use of the staff to enable them to produce information required by different people.

The system will make the work of faculty store the data of the students such as name, section, schedule and fees paid. The system will allow the printing of receipts easily.

Experimental Problem

Slow and unreliable registration Solution Registration Module Description This will make registration much faster by storing and organizing all the information in the database with ease. And furthermore since it is computerized it uses standard language readable by users which enhances reliability

Slow access on reserved students Reservation Module This module lets students reserve in the system with ease and it will make access on the reserved students faster through the use of the computerized searching Unmonitored pending accounts, credentials and slots availability for enrollees Monitoring and Notifications Module This module will monitor all the information in the system and notify the users of the important information such as the pending accounts, credentials, reserved students, enrolled students, and the slots availability Slow scheduling and sectioning Scheduling and Sectioning Module

This module

will let users to set the schedules for each section and teacher while notifying users of conflicting schedules so that scheduling will be reliable and faster, it also automatically sections each students according to their grades. Unsecured records Login Module This module will only allow access of the system to the administrator and registered users to keep records secured High risk of data loss Backup and Recovery Module This module will back-up the database automatically or manually to the directories specified by the user to reduce risk of data loss.

Chapter 5 Conclusion

The summary of the problem of Anglo Private High School is that because they use manual enrolment system they use forms, worksheets, and index cards for almost all the processes they have and each transactions they make is very time consuming. The Anglo Private High School also find it hard to get, update, and monitor the information they need in their system. As a solution the developers proposed a Computerized Enrolment System for Anglo Private High School to improve their current enrolment system.

Through this proposed system, it speeds up the process of transactions in enrolling and reserving dents and maintaining the student records as well as other information needed can be acquired with ease. The result of developing the Computerized Enrolment System for Anglo Private High School made their processes faster and reliable. And the Computerized Enrolment System reduced the workload of the users since organizing information is automatic and obtaining and manipulating data can be done in seconds.

The developers' recommendation is that the Anglo Private High School use multiple directories and flash drives to back-up the database so that

the possibility of data recovery in case of data loss will be increased.