Conduct a study on governance and accountability in the management of school finances. Then, imagine yourself as the school head or principal and respond to the three questions below.
1. What is the significance of governance and accountability in the school's budget expenditures?
According to Section 5 of Republic Act 9155, shared governance requires each unit in the education bureaucracy to recognize their unique roles, tasks, and responsibilities in their respective positions, for which they are primarily accountable. Since public offices are public trusts, it is the responsibility of the head of any office to plan, appropriate, and spend available resources while adhering to standard accounting and auditing procedures that ensure accountability and judicious use of funds across various areas.
2. What are the key challenges and risks for principals and school heads when dealing with governance and accountability?
One challenge that principals face
when managing governance and accountability is prioritizing expenditures amidst numerous reports and necessary improvements for facilities that often lead to misspending. Another concern is inadequate planning, where some principals make unilateral decisions without consulting all relevant stakeholders who are also members of the organization.
3. What other provisions should be included in the school's financial policies?Monthly financial reports are required for every fund that the school receives, whether they are downloaded or generated. Before submission to the Division Office, the school auditor must check the canteen reports. The disbursing officer, supply officer, and head of the office must sign the reports for Maintenance and Other Operating Expenses (MOE).
To involve other stakeholders such as faculty, parents, community, LUGs, and NAGS, conduct teacher's meetings and LACK sessions to explain parent LUGS projects. Hold Professional Growth Meeting
with NAGS every quarter and involve teachers in planning programs and projects. Hold Parent's Assemblies on Policy Making and regularly attend GAP Board meetings to report school achievements. Invite public officials to Parent's Assemblies and involve them in school programs and celebrations. Send communication requesting assistance with school programs and accept any form of donation or pledges.
The budget monitoring system for the school includes details of the supplies and materials required.The Procurement Office has prescribed the unit amount per item and the specific quarters in which to purchase them. The budgetary allowance will be determined based on the previous allocation.
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