question

"Determine how you will plan the management efforts for scope, schedule, cost, quality, human resources, communications, risk, procurement, requirements, changes, configuration, and process improvement, and put that information into the beginnings of management plans."

answer

Planning

question

"Use the project scope statement to gain approval of the ""final"" scope from stakeholders before further planning is done."

answer

Planning

question

"Refine the high-level requirements from project initiating so they are more specific and detailed, and look for additional requirements."

answer

Planning

question

"Expand on the assumptions identified in project initiating, looking for new assumptions and documenting the details of the assumptions."

answer

Planning

question

"Refine the high-level constraints (i.e., resources, schedule, cost, etc.) from project initiating so they are more specific and detailed."

answer

Planning

question

Create a description of the project deliverables and the work required to complete those deliverables (project scope statement).

answer

Planning

question

"Assess what may need to be purchased on the project (e.g., identify any pieces of work that may be outside the organization's abilities to complete, asses whether new equipment or technology would be needed to perform the project work, etc.)"

answer

Planning

question

Determine who will be on the project team.

answer

Planning

question

"Break down the work into smaller, more manageable pieces (WBS)."

answer

Planning

question

"Create descriptions of each work package in a WBS dictionary so that the work can be understood by those assigned, with little gold plating."

answer

Planning

question

Break down the work packages from the WBS into lists of activities.

answer

Planning

question

"Sequence activities, and determine predecessors and successors."

answer

Planning

question

"Estimate resource requirements (e.g., staff, facilities, equipment, etc.."

answer

Planning

question

Meet with managers to gain resource commitments.

answer

Planning

question

Decide what level of accuracy is needed for estimates

answer

Planning

question

Have those working on the activities estimate time and cost.

answer

Planning

question

Determine how long the project will take without compressing the schedule.

answer

Planning

question

"Develop a preliminary schedule, ignoring the schedule constraint contained in the project charter, and reconcile the two to come up with the final schedule for the project management plan."

answer

Planning

question

"Develop a preliminary budget, ignoring the budget constraint contained in the project charter, and reconcile the two to come up with the final budget for the project management plan."

answer

Planning

question

"Determine quality practices and standards, and determine which metrics will be used to measure quality performance."

answer

Planning

question

Determine what processes should be followed on the project to reduce the need to supervise work and to improve quality and make use of standards.

answer

Planning

question

Determine how you will improve the processes in use on the project.

answer

Planning

question

Create a recognition and reward system

answer

Planning

question

Clearly determine all roles and responsibilities so the team members and stakeholders know what their roles are on the project and what work they will need to do.

answer

Planning

question

Determine what information you will need from other projects and what information you can send to other projects.

answer

Planning

question

"Plan what will be communicated on the project, to whom, by whom, when and how."

answer

Planning

question

"Complete detailed risk identification, qualitative and quantitative risk analysis, and risk response planning."

answer

Planning

question

"Iterations - go back, updating project documents as necessary, in order to work toward a project management plan that is bought into, approved, realistic, and formal."

answer

Planning

question

Prepare procurement documents

answer

Planning

question

Look for potential positive and negative interactions with other projects that can affect this project.

answer

Planning

question

"Determine the process that will be used to request, approve and manager changes on the project."

answer

Planning

question

"Finalize the ""execute"" and ""control"" aspects of all management plans."

answer

Planning

question

"Plan ways to measure project performance, the measurements to be used, when they will be taken, and how they will be interpreted."

answer

Planning

question

"Determine what meetings, reports, and other activities you will use to control the project to the management plan."

answer

Planning

question

"Develop the final project management plan, project documents, and performance measurement baseline by performing schedule network analysis, looing for options, and confirming that project objectives can be met."

answer

Planning

question

"Gain formal approval of the project management plan from the sponsor, team, and managers of resources."

answer

Planning

question

"Hold a kickoff meeting with all the key stakeholders, team, team members' managers, and the customer to make sure everyone is on the same page to gain buy-in."

answer

Planning

question

Select the project manager

answer

Initiating

question

Determine the authority of the project manager

answer

Initiating

question

Collect historical information.

answer

Initiating

question

Divide large projects into phases

answer

Initiating

question

"Identify stakeholders, their influences, and their risk tolerances."

answer

Initiating

question

"Determine high-level requirements, constraints, assumptions, and risks."

answer

Initiating

question

"Turn high-level stakeholder needs, wants, and expectations into requirements."

answer

Initiating

question

Make sure the business case and the analysis supporting the need for the project are documented and understood.

answer

Initiating

question

Ensure the product scope is as final as practical.

answer

Initiating

question

Understand how the project supports the organization's strategic objectives.

answer

Initiating

question

Determine measurable project and product objectives

answer

Initiating

question

Facilitate the resolution of conflicting objectives.

answer

Initiating

question

Become familiar with the company culture and structure at is relates to the project

answer

Initiating

question

"Find existing processes, standards, and compliance requirements that affect the project."

answer

Initiating

question

Understand how the organization does business and what procedures and policies are already in place to use on the project.

answer

Initiating

question

Do planning using the project planning process on a high-level basis.

answer

Initiating

question

Perform high-level estimating for the project schedule and budget.

answer

Initiating

question

Use the high-level planning and estimating data to determine whether the product can be achieved within the given constraints.

answer

Initiating

question

"Determine what form the project charter will take, including the length and level of detail, and the reasons for the selected format."

answer

Initiating

question

Coordinate project initiating efforts with stakeholders and the customer.

answer

Initiating

question

Work with the customer and others to determine acceptance criteria and clarify what is and is not in the project.

answer

Initiating

question

Determine the initial project organization.

answer

Initiating

question

Identify any inherent or required milestones on the project.

answer

Initiating

question

Determine what specifically will constitute project success.

answer

Initiating

question

Finalize the project charter.

answer

Initiating

question

Obtain final approval of the project charter.

answer

Initiating

question

Create a stakeholder management strategy.

answer

Initiating

question

"Set and manage the expectations of all stakeholders throughout the project, and ensure everyone has a common understanding of the work."

answer

Executing

question

Implement the original project management plan or the project management plan that was revised as a result of control activities

answer

Executing

question

Complete work packages.

answer

Executing

question

Collect and document lessons learned.

answer

Executing

question

Establish and manage communication channels.

answer

Executing

question

Evaluate how effectively the team members function as a team.

answer

Executing

question

"Implement approved changes, including corrective actions, preventive actions, and defect repair."

answer

Executing

question

Perform quality assurance to ensure the defined practices and procedures are being followed on the project.

answer

Executing

question

Produce project reports

answer

Executing

question

Hold team-building exercises.

answer

Executing

question

Follow ground rules at team meetings.

answer

Executing

question

Obtain needed training for team members.

answer

Executing

question

Distribute information about the projects.

answer

Executing

question

Remove roadblocks.

answer

Executing

question

Achieve work results that meet requirements.

answer

Executing

question

Meet with managers to reconfirm resource commitments.

answer

Executing

question

Keep managers apprised of when their resources will be needed on the project.

answer

Executing

question

Commit and release project resources in accordance with the project management plan.

answer

Executing

question

"Guide, assist, communicate, lead, negotiate, help and coach."

answer

Executing

question

utilize your technical knowledge.

answer

Executing

question

"Hold meetings to identify or address issues, assess risks, and keep the project work moving forward."

answer

Executing

question

Send and receive information.

answer

Executing

question

Focus on preventing problems rather than just dealing with them as they arise.

answer

Executing

question

"Make sure all team members have the skills, information, and equipment needed to complete their work."

answer

Executing

question

"Focus on looking for exceptions to the approved project management plan in team member's performance, rather than checking up on every person's work or baby sitting."

answer

Executing

question

"Follow organizational policies, processes, and procedures."

answer

Executing

question

Increase the effectiveness of processes.

answer

Executing

question

Create recommendations for the performing organization that increase it effectiveness.

answer

Executing

question

Ensure continued agreement from the stakeholders to the project management plan.

answer

Executing

question

Keep everyone focuses on completing the project to the charter and project management plan.

answer

Executing

question

"Keep the project's business case in focus while managing the project, especially when problems occur."

answer

Executing

question

Solve problems.

answer

Executing

question

Stop during the project to see where changes are coming from and what you can do to eliminate the root cause of the need for change.

answer

Executing

question

Implement the recognition and reward system created during the planning process.

answer

Executing

question

Determine team members who could not be named during the planning processes.

answer

Executing

question

Implement approved process improvements..

answer

Executing

question

"Use an issue log to record project issues and details about their resolution, including who is responsible for resolving each issue and the expected timeline."

answer

Executing

question

Obtain seller responses to procurement documents.

answer

Executing

question

"Review bids and quotes, and select sellers."

answer

Executing

question

Expend and manage project funds.

answer

Executing

question

Facilitate conflict resolution using conflict resolution techniques.

answer

Executing

question

Measure individual team member performance.

answer

Executing

question

Measure project performance according to the planned measures in the management plan.

answer

Monitoring and Controlling

question

Measure against the performance measurement baseline.

answer

Monitoring and Controlling

question

Determine variances.

answer

Monitoring and Controlling

question

Exercise judgment to determine what variances are important and if they warrant recommending a change or corrective action.

answer

Monitoring and Controlling

question

Recommend changes to be evaluated in the Perform Integrated Change Control process.

answer

"Executing, Monitoring and Controlling"

question

Obtain a decision in integrated change control about whether changes should be approved or rejected.

answer

Monitoring and Controlling

question

Manage configuration to ensure everyone knows which version of the project or product documentation is the latest version.

answer

Monitoring and Controlling

question

"Control scope, schedule, and cost to their baselines."

answer

Monitoring and Controlling

question

Perform procurement inspections.

answer

Monitoring and Controlling

question

Refine control limits as needed.

answer

Monitoring and Controlling

question

Identify the root causes of problems.

answer

Monitoring and Controlling

question

Obtain formal acceptance of interim deliverables from the customer.

answer

Monitoring and Controlling

question

Identify the need for replanning.

answer

Monitoring and Controlling

question

Make updates to the project management plan and project documents to reflect changes to the project.

answer

Monitoring and Controlling

question

Manage the time and cost reserves.

answer

Monitoring and Controlling

question

"Recalculate how much the project will cost and how long it will take, and create forecasts."

answer

Monitoring and Controlling

question

Obtain additional funding if needed.

answer

Monitoring and Controlling

question

Hold periodic inspections.

answer

Monitoring and Controlling

question

Make decisions to accept or reject work.

answer

Monitoring and Controlling

question

Evaluate the effectiveness of implemented corrective actions.

answer

Monitoring and Controlling

question

Reassess the effectiveness of project control systems.

answer

Monitoring and Controlling

question

Spend time trying to improve quality.

answer

Monitoring and Controlling

question

Get information from stakeholders to determine if project controls need to be updated.

answer

Monitoring and Controlling

question

Identify and analyze trends.

answer

Monitoring and Controlling

question

Evaluate the effectiveness of risk responses in a risk audit.

answer

Monitoring and Controlling

question

Look for newly arising risks.

answer

Monitoring and Controlling

question

Reanalyze existing risks.

answer

Monitoring and Controlling

question

Use milestones as a project control tool.

answer

Monitoring and Controlling

question

Observe.

answer

Monitoring and Controlling

question

Report on performance to all stakeholders and solicit their feedback to ensure the project still meets the business need.

answer

Monitoring and Controlling

question

Use variance reports to help correct small problems before they become serious.

answer

Monitoring and Controlling

question

Calculate estimate to complete

answer

Monitoring and Controlling

question

Use and interpret earned value calculations.

answer

Monitoring and Controlling

question

"Use quality control tools - inspection, Pareto charts, cause and effect diagrams, etc."

answer

Monitoring and Controlling

question

Authorize work on work packages using a work authorization system.

answer

Monitoring and Controlling

question

Control changes.

answer

Monitoring and Controlling

question

Ensure that only approved changes are implemented.

answer

Monitoring and Controlling

question

Work with the change control board.

answer

Monitoring and Controlling

question

Evaluate customer satisfaction.

answer

Monitoring and Controlling

question

Administer procurements.

answer

Monitoring and Controlling

question

Validate defect repair.

answer

Monitoring and Controlling

question

Stop during the project to see where changes are coming from and what you can do to eliminate the root cause of the need for change. (2)

answer

Monitoring and Controlling

question

Consider the project's business case when analyzing change requests.

answer

Monitoring and Controlling

question

Confirm that all the requirements in the project have been met.

answer

Closing

question

"Verify and document that the project, or project phase, meets completion or exit criteria set in place during project planning."

answer

Closing

question

Obtain formal (legal) sign-off and final acceptance of the product of the project from the customer.

answer

Closing

question

"If the project was terminated before completion, document the reasons for termination and the status of the project."

answer

Closing

question

"Make final payments, and complete cost records."

answer

Closing

question

Gather final lessons learned.

answer

Closing

question

Update project records

answer

Closing

question

Ensure all the project management processes are complete

answer

Closing

question

"Update corporate processes, procedures, and templates based on lessons learned."

answer

Closing

question

Add new skills acquired to team members' human resource records.

answer

Closing

question

Complete procurement closure and project (or phase) closure.

answer

Closing

question

Analyze and document the success and effectiveness of the project.

answer

Closing

question

Create and distribute a final report of project (or phase) performance.

answer

Closing

question

Index and archive project records.

answer

Closing

question

Evaluate customer satisfaction regarding the project and the deliverables.

answer

Closing

question

"Hand off the completed project deliverables to the assigned stakeholders (e.g., the customer, operations and maintenance, etc.)."

answer

Closing

question

Celebrate!

answer

Closing

Rita’s Project Management Scramble Game – Extended – Flashcards

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