PMP – Human Resource Management – Flashcards

Project Manager

EXECUTING PROCESS GROUP

Project Manager

YES

Formally

Yes

Yes

PLANNING PROCESS GROUP

EXECUTING PROCESS GROUP

NO

YES

YES

PLANNING PROCESS GROUP

EXECUTING PROCESS GROUP

EXECUTING PROCESS GROUP

EXECUTING PROCESS GROUP

(INITIATING) *One who provides financial resources for the project/provides funding. *Project stakeholder *Voice of the project *Gathers support *Ensures buy-in *Determines priorities *May dictate milestones, key events or project end date *Gives the project manager authority *Sets priorities between projects *Guides the process to get project approved.

*Provides the project team with time to plan. *May review the WBS *Supplies lists of risks *Determines reports needed *Provides expert judgment *Helps evaluate trade-offs during crashing, fast tracking and reestimating *Approves the final PM plan

*Protects project from outside influences and changes *Enforces quality policies *Provides expert judgment *Helps evaluate trade-offs during crashing, fast tracking and reestimating *Resolves conflicts beyond PM's control *Approves or rejects changes (or proxy ie CRB) *May direct that a quality assurance review be performed *Clarifies scope questions *Works with the PM to monitor progress

*Provides formal acceptance of deliverables *Supports the collection of historical records from past projects

*Complete the work on the project *Help plan what needs to be done by creating the WBS *Create time estimates for work packages or activities *During E and M&C, complete work packages *Look for deviations in the project *Identify and involve stakeholders *Identify requirements *Identify constraints and assumptions *Create the WBS *Decompose work packages *Help identify dependencies between activities *Provide time and cost estimates *Participate in the risk mgmt process *Comply w/quality and comm. plans *Enforce ground rules *Execute the PM plan *Attend project team meetings *Conduct process improvement *Recommend changes to project *Include corrective actions

*Creation of project charter (maybe) *Creation of project scope statement (maybe) *PM plan development *Approving project changes *Being on the CRB *Verifying scope *Identifying constraints *Identifying requirements *Risk Management *Risk Response Owners (maybe)

*Assign specific individuals to the team *Negotiate w/the PM regarding resources *Participate in the intial planning until work packages are assigned *Provide SME *Approve final schedule during schedule deployment *Approve the final PM plan during the PM plan development *Recommend changes to the project, including corrective actions *Manage activities that happen within their functional area *Assist with problems related to team member performance *Improve staff utilization

The functional manager shares responsibility to direct the work of individuals with the PM.

The project manager does all of the directing.

*Managing the project to meet project objectives. *Is assigned no later than the INITIATING phase *Is in charge of the project but no necessarily the resources. *Does not have to be a technical expert. *Influences the project team and atmosphere in which the team works by *Ensures professional interactions *Coordinates interactions between the project and key stakeholders *Leads planning efforts *Identifies dependencies between activities *Must realize that an unrealistic schedule is his or her fault and know how to handle those situations *Determines and delivers required levels of quality *Assist team during project executing *Determines need for change requiests *Maintains control of project by measuring performance and determine if changes are needed *Uses metrics to see variances and trends in project work *Works with team members to resolve variances *Keeps team members focused on risk mgmt and possible responses *Develops tiime and cost reserves for the project *Must have the authority and accountability necessary to accomplish the PM work *Must say "no" when necessary *Is the only one who can integrate the project components into a cohesive whole that meets the customer's needs *Spends more time being proactive than delaing with problems (reacting) *Is accountable for project success or failure *Performs project closing and end of each phase and for the project as a whole *Performs or delegates activities *Applies project management knowledge and uses personal and leadership skills to achieve project success

*Managing various projects or programs that may be largely unrelated to each other *Ensuring selected projects provide value to the organization *Working with senior executives to gather support for individual projects *Getting the best return from resources invested

*Managing related projects to achieve results not obtainable by managing each project separately *Ensuring selected projects support the strategic goals of the organization *Providing oversight to adjust projects for the program's benefit *Guiding and supporting individual project manager's efforts

Team Members

Sponsor

Team Members

Sponsor

Sponsor / Functional Manager

Project Manager

Sponsor

Project Manager

Functional Manager

Sponsor

Sponsor

Sponsor

Project Manager

Project Manager

Team

Sponsor

Sponsor

*Determine resources *Negotiate with resource managers for optimal available resources *Create a project team directory *Create project job descriptions for team members and other stakeholders *Make sure all roles and responsibilities on the project are clearly assigned *Understand the team members' needs for training related to their work on the project and make sure they get the training *Create formal plan covering such topics as how the team will be involved in the project and what roles they will perform - a human resources plan *Insert reports of team members' performance into their official company employment record *Send out letters of recommendation to team members and their bosses *Make sure team members needs are taken care of *Create recognition and rewards systems

*Enterprise Environmental Factors *Organizational Process Assets *Organization Charts and Position Descriptions *Responsibility Assigned Matrix *RACI Chart *Organizational Breakdown Structure *Position Descriptions *HR plan (includes - Staffing Mgmt Plan, Recognition and Rewards Systems, Resource Histogram)

EXECUTING

*project management plan *enterprise environmental factors *organizational process assets

*Knowing which resources are preassigned and confirming their availability *Negotiating for the best possible resources *Hiring new employees *Hiring resources through the contracting process from outside the performing organization - outsourcing *Understanding the possiblities and problems with using virtual teams *Managing the risk of resources becoming unavailable