PMBOK 5 glossary L-P
Flashcard maker : Lily Taylor
A document used to record and describe or denote selected items identified during execution of a process or activity. Usually used with a modifier, such as issue, quality control, action, or defect.
A dependency between two activities, or between an activity and a milestone.
Support from more than 50 percent of the members of the group.
The process of gathering and organizing data about product requirements and analyzing them against available alternatives including the purchase or internal manufacture of the product.
Decisions made regarding the external purchase or internal manufacture of a product.
The process of creating, collecting, distributing, storing, retrieving, and the ultimate disposition of project information in accordance with the communications management plan.
Manage Project team
The process of tracking team member performance, providing feedback, resolving issues, and managing team changes to optimize project performance.
Manage Stakeholder Engagement
The process of communicating and working with stakeholders to meet their needs/expectations, address issues as they occur, and foster appropriate stakeholder engagement in project activities throughout the project life cycle.
An amount of the project budget withheld for management control purposes. These are budgets reserved for unforeseen work that is within scope of the project. The management reserve is not included in the performance measurement baseline (PMB).
The ability to plan, organize, direct, and control individuals or groups of people to achieve specific goals.
A relationship that is contractually required or inherent in the nature of the work.
The process of gathering information at conferences, online reviews, and a variety of sources to identify market capabilities.
A summary-level project schedule that identifies the major deliverables and work breakdown structure components and key schedule milestones. See also milestone schedule.
The aggregate of things used by an organization in any undertaking, such as equipment, apparatus, tools, machinery, gear, material, and supplies.
A quality management and control tool used to perform data analysis within the organizational structure created in the matrix. The matrix diagram seeks to show the strength of relationships between factors, causes, and objectives that exist between the rows and columns that form the matrix.
Any organizational structure in which the project manager shares responsibility with the functional managers for assigning priorities and for directing the work of persons assigned to the project.
A system of practices, techniques, procedures, and rules used by those who work in a discipline.
A significant point or event in a project, program, or portfolio.
A list identifying all project milestones and normally indicates whether the milestone is mandatory or optional.
A summary-level schedule that identifies the major schedule milestones. See also master schedule.
Collect project performance data with respect to a plan, produce performance measures, and report and disseminate performance information.
Monitor and control Project Work
The process of tracking, reviewing, and reporting the progress to meet the performance objectives defined in the project management plan.
Monitoring and controlling Process Group
Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.
Monte carlo Simulation
A process which generates hundreds or thousands of probable performance outcomes based on probability distributions for cost and schedule on individual tasks.The outcomes are then used to generate a probability distribution for the project as a whole.
Most Likely duration
An estimate of the most probable activity duration that takes into account all of the known variables that could affect performance.
Multi-criteria decision Analysis
This technique utilizes a decision matrix to provide a systematic analytical approach for establishing criteria, such as risk levels, uncertainty, and valuation, to evaluate and rank many ideas.
A schedule activity that has low total float. The concept of near-critical is equally applicable to a schedule activity or schedule network path. The limit below which total float is considered near critical is subject to expert judgment and varies from project to project.
The process of reaching final equitable settlement of all outstanding issues, claims, and disputes through negotiation.
The process and activities to resolving disputes through consultations between involved parties.
The collection of schedule activity dependencies that makes up a project schedule network diagram.
Any continuous series of schedule activities connected with logical relationships in a project schedule network diagram.
Establishing connections and relationships with other people from the same or other organizations.
One of the defining points of a schedule network; a junction point joined to some or all of the other dependency lines.
nominal Group technique
A technique that enhances brainstorming with a voting process used to rank the most useful ideas for further brainstorming or for prioritization.
In the cost of quality framework, nonconformance work is done to deal with the consequences of errors and failures in doing activities correctly on the first attempt. In efficient quality management systems, the amount of nonconformance work will approach zero.
Something toward which work is to be directed, a strategic position to be attained, a purpose to be achieved, a result to be obtained, a product to be produced, or a service to be performed.
A technique that provides a direct way of viewing individuals in their environment performing their jobs or tasks and carrying out processes.
A risk that would have a positive effect on one or more project objectives.
An estimate of the shortest activity duration that takes into account all of the known variables that could affect performance.
organizational Breakdown Structure (oBS)
A hierarchical representation of the project organization that illustrates the relationship between project activities and the organizational units that will perform those activities.
organizational Process Assets
Plans, processes, policies, procedures, and knowledge bases that are specific to and used by the performing organization.
organizational Project Management Maturity
The level of an organization’s ability to deliver the desired strategic outcomes in a predictable, controllable, and reliable manner.
A product, result, or service generated by a process. May be an input to a successor process.
An estimating technique in which an algorithm is used to calculate cost or duration based on historical data and project parameters.
A histogram, ordered by frequency of occurrence, that shows how many results were generated by each identified cause.
A relationship in which a schedule activity has more than one predecessor.
A relationship in which a schedule activity has more than one successor.
The system used to provide and track supplier’s invoices and payments for services and products.
An estimate expressed as a percent of the amount of work that has been completed on an activity or a work breakdown structure component.
Perform Integrated change control
The process of reviewing all change requests; approving changes and managing changes to deliverables, organizational process assets, project documents, and the project management plan; and communicating their disposition.
Perform Qualitative risk Analysis
The process of prioritizing risks for further analysis or action by assessing and combining their probability of occurrence and impact.
Perform Quality Assurance
The process of auditing the quality requirements and the results from quality control measurements to ensure that appropriate quality standards and operational definitions are used.
Perform Quantitative risk Analysis
The process of numerically analyzing the effect of identified risks on overall project objectives.
Performance Measurement Baseline
An approved, integrated scope-schedule-cost plan for the project work against which project execution is compared to measure and manage performance. The PMB includes contingency reserve, but excludes management reserve.
A technique that is used to measure, compare, and analyze actual performance of work in progress on the project against the baseline.
An enterprise whose personnel are most directly involved in doing the work of the project or program.
Estimate of the longest activity duration that takes into account all of the known variables that could affect performance.
A review at the end of a phase in which a decision is made to continue to the next phase, to continue with modification, or to end a project or program.
Plan communications Management
The process of developing an appropriate approach and plan for project communications based on stakeholder’s information needs and requirements and available organizational assets.
Plan cost Management
The process that establishes the policies, procedures, and documentation for planning, managing, expending, and controlling project costs.
Plan Human resource Management
The process of identifying and documenting project roles, responsibilities, required skills, reporting relationships, and creating a staffing management plan.
Plan Procurement Management
The process of documenting project procurement decisions, specifying the approach, and identifying potential sellers.
Plan Quality Management
The process of identifying quality requirements and/or standards for the project and its deliverables, and documenting how the project will demonstrate compliance with quality requirements.
Plan risk Management
The process of defining how to conduct risk management activities for a project.
Plan risk responses
The process of developing options and actions to enhance opportunities and to reduce threats to project objectives.
Plan Schedule Management
The process of establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule.
Plan Scope Management
The process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled.
Plan Stakeholder Management
The process of developing appropriate management strategies to effectively engage stakeholders throughout the project life cycle, based on the analysis of their needs, interests, and potential impact on project success.
Planned Value (PV)
The authorized budget assigned to scheduled work.
A work breakdown structure component below the control account with known work content but without detailed schedule activities. See also control account.
Planning Process Group.
Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve.
Decisions made by the largest block in a group, even if a majority is not achieved.
A structured pattern of actions adopted by an organization such that the organization’s policy can be explained as a set of basic principles that govern the organization’s conduct.
Projects, programs, subportfolios, and operations managed as a group to achieve strategic objectives.
The centralized management of one or more portfolios to achieve strategic objectives.
A specific type of professional or management activity that contributes to the execution of a process and that may employ one or more techniques and tools.
Precedence diagramming Method (PdM)
A technique used for constructing a schedule model in which activities are represented by nodes and are graphically linked by one or more logical relationships to show the sequence in which the activities are to be performed.
The term used in the precedence diagramming method for a logical relationship. In current usage, however, precedence relationship, logical relationship, and dependency are widely used interchangeably, regardless of the diagramming method used. See also logical relationship.
Within the quality management system, precision is a measure of exactness.
An activity that logically comes before a dependent activity in a schedule.
Predictive Life cycle
A form of project life cycle in which the project scope, and the time and cost required to deliver that scope, are determined as early in the life cycle as possible.
An intentional activity that ensures the future performance of the project work is aligned with the project management plan.
A quality management planning tool used to identify key issues and evaluate suitable alternatives to define a set of implementation priorities.
Probability and Impact Matrix
A grid for mapping the probability of each risk occurrence and its impact on project objectives if that risk occurs.
An established method of accomplishing a consistent performance or result, a procedure typically can be described as the sequence of steps that will be used to execute a process.
A systematic series of activities directed towards causing an end result such that one or more inputs will be acted upon to create one or more outputs.
A process analysis follows the steps outlined in the process improvement plan to identify needed improvements.
Process decision Program charts (PdPc)
The PDPC is used to understand a goal in relation to the steps for getting to the goal.
Process Improvement Plan
A subsidiary plan of the project management plan. It details the steps for analyzing processes to identify activities that enhance their value.
The review of contracts and contracting processes for completeness, accuracy, and effectiveness.
The documents utilized in bid and proposal activities, which include the buyer’s Invitation for Bid, Invitation for Negotiations, Request for Information, Request for Quotation, Request for Proposal, and seller’s responses.
Procurement Management Plan
A component of the project or program management plan that describes how a project team will acquire goods and services from outside the performing organization.
Procurement Performance reviews
A structured review of the seller’s progress to deliver project scope and quality, within cost and on schedule, as compared to the contract.
Procurement Statement of Work
Describes the procurement item in sufficient detail to allow prospective sellers to determine if they are capable of providing the products, services, or results.
An artifact that is produced, is quantifiable, and can be either an end item in itself or a component item. Additional words for products are material and goods. Contrast with result. See also deliverable.
For projects that have a product as a deliverable, it is a tool to define scope that generally means asking questions about a product and forming answers to describe the use, characteristics, and other the relevant aspects of what is going to be manufactured.
Product Life cycle
The series of phases that represent the evolution of a product, from concept through delivery, growth, maturity, and to retirement.
The features and functions that characterize a product, service, or result.
Product Scope description
The documented narrative description of the product scope.
A group of related projects, subprograms, and program activities managed in a coordinated way to obtain benefits not available from managing them individually.
Program Evaluation and review technique (PErt)
A technique for estimating that applies a weighted average of optimistic, pessimistic, and most likely estimates when there is uncertainty with the individual activity estimates.
The application of knowledge, skills, tools, and techniques to a program to meet the program requirements and to obtain benefits and control not available by managing projects individually.
The iterative process of increasing the level of detail in a project management plan as greater amounts of information and more accurate estimates become available.
A temporary endeavor undertaken to create a unique product, service, or result.
Project-Based organizations (PBos)
A variety of organizational forms that involve the creation of temporary systems for the performance of projects. PBOs conduct the majority of their activities as projects and/or provide project over functional approaches.
A calendar that identifies working days and shifts that are available for scheduled activities.
A document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
Project communications Management
Project Communications Management includes the processes that are required to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring, and the ultimate disposition of project information.
Project cost Management
Project Cost Management includes the processes involved in planning, estimating, budgeting, financing, funding, managing, and controlling costs so that the project can be completed within the approved budget.
Project Funding requirements
Forecast project costs to be paid that are derived from the cost baseline for total or periodic requirements, including projected expenditures plus anticipated liabilities.
The alignment of project objectives with the strategy of the larger organization by the project sponsor and project team. A project’s governance is defined by and is required to fit within the larger context of the program or organization sponsoring it, but is separate from organizational governance.
Project Human resource Management
Project Human Resource Management includes the processes that organize, manage, and lead the project team.
Launching a process that can result in the authorization of a new project.
Project Integration Management
Project Integration Management includes the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management Process Groups.
Project Life cycle
The series of phases that a project passes through from its initiation to its closure.
The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.
Project Management Body of Knowledge
An inclusive term that describes the sum of knowledge within the profession of project management. As with other professions, such as law, medicine, and accounting, the body of knowledge rests with the practitioners and academics that apply and advance it. The complete project management body of knowledge includes proven traditional practices that are widely applied and innovative practices that are emerging in the profession. The body of knowledge includes both published and unpublished materials. This body of knowledge is constantly evolving. PMI’s PMBOK® Guide identifies a subset of the project management body of knowledge that is generally recognized as good practice.
Project Management Information System
An information system consisting of the tools and techniques used to gather, integrate, and disseminate the outputs of project management processes. It is used to support all aspects of the project from initiating through closing, and can include both manual and automated systems.
Project Management Knowledge Area
An identified area of project management defined by its knowledge requirements and described in terms of its component processes, practices, inputs, outputs, tools, and techniques.
Project Management office (PMo)
An organizational structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques.
Project Management Plan
The document that describes how the project will be executed monitored, and controlled.
Project Management Process Group
A logical grouping of project management inputs, tools and techniques, and outputs. The Project Management Process Groups include initiating processes, planning processes, executing processes, monitoring and controlling processes, and closing processes. Project Management Process Groups are not project phases.
Project Management Staff
The members of the project team who perform project management activities such as schedule, communications, risk management, etc.
Project Management System
The aggregation of the processes, tools, techniques, methodologies, resources, and procedures to manage a project.
Project Management team
The members of the project team who are directly involved in project management activities. On some smaller projects, the project management team may include virtually all of the project team members.
Project Manager (PM)
The person assigned by the performing organization to lead the team that is responsible for achieving the project objectives.
Project organization chart
A document that graphically depicts the project team members and their interrelationships for a specific project.
A collection of logically related project activities that culminates in the completion of one or more deliverables.
Project Procurement Management
Project Procurement Management includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team.
Project Quality Management
Project Quality Management includes the processes and activities of the performing organization that determine quality policies, objectives, and responsibilities so that the project will satisfy the needs for which it was undertaken.
Project risk Management
Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, and controlling risk on a project.
An output of a schedule model that presents linked activities with planned dates, durations, milestones, and resources.
Project Schedule network diagram
A graphical representation of the logical relationships among the project schedule activities.
The work performed to deliver a product, service, or result with the specified features and functions.
Project Scope Management
Project Scope Management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.
Project Scope Statement
The description of the project scope, major deliverables, assumptions, and constraints.
Project Stakeholder Management
Project Stakeholder Management includes the processes required to identify all people or organizations impacted by the project, analyzing stakeholder expectations and impact on the project, and developing appropriate management strategies for effectively engaging stakeholders in project decisions and execution.
A set of individuals who support the project manager in performing the work of the project to achieve its objectives.
Project team directory
A documented list of project team members, their project roles, and communication information.
Project time Management
Project Time Management includes the processes required to manage the timely completion of the project.
Any organizational structure in which the project manager has full authority to assign priorities, apply resources, and direct the work of persons assigned to the project.
Proposal Evaluation techniques
The process of reviewing proposals provided by suppliers to support contract award decisions.
A method of obtaining early feedback on requirements by providing a working model of the expected product before actually building it.