Documentation Dental Clinic Essay Example

understanding of finding suitable solutions. However, corresponding advancements have not been made in the development of billing systems. Consequently, dental clinics continue to rely on manual systems.

While conducting this study, the proponent noticed that manual billing systems in dental clinics consume time and effort. Hence, the proponent decided to develop a computerized system for convenience. The "Beautiful Smile Dental Clinic" is one such clinic that still uses a manual system, as confirmed by the proponent's interview.

Beautiful Smile Dental Clinic is the first clinic in Ormoc to utilize a modern billing system, giving them an edge over their competitors who still rely on manual billing. This system not only improves their services, but also aids in the growth and progress of their business. The proponent has created a billing system specifically designed for the "Beautiful Smile Dental Clinic", bringing more convenience compared to the time-consuming and labor-intensive manual system.

Furthermore, technology has reached a point where it is widely used by the majority of people around the world.

Modern technology has greatly benefited the business world by simplifying and speeding up work processes, especially in large businesses or companies. When we think of technology, we immediately think of computers and the internet, which provide access to search engines like Google, Yahoo, Ask, and Bing. Additionally, popular social networking sites such as Facebook, Twitter, and Skype can also be accessed through these platforms. Technology is accessible to people of all ages and computer proficiency levels while bringing various advantages to our daily lives. However, it's important to note that not all modern technology is beneficial as it comes with disadvantages. Therefore, caution must be exercised when using

technology to improve our lives.

3 Project Rationale

; Dentist
The dentist is the main user of the system, and it is designed to only grant access to the dentist and employees for security and safety reasons in their business.

; Employee
Employees are secondary users of the system. If the dentist is unavailable at the clinic, employees can log in to provide customers with information about service costs.

; Patient
The proposed system aims to enhance customer experience by improving and expediting billing procedures for patients.

The text discusses the benefits of using a dental billing system to streamline patient registration and reduce burdens for dental clinics. However, the effectiveness of this system depends on whether the patient already has an existing record in it.

2. PROJECT DESCRIPTION
2.1 Problem Statement
This project aims to develop a dental billing system specifically for clinics in a certain town. Currently, most dental clinics in the town rely on manual systems for their billing and record-keeping processes. However, this manual approach has resulted in a decline in their business income as patients often accumulate debts with them. Typically, patients only pay half of their bills and promise to settle the remaining amount when they have additional funds available.

The project aims to save time by converting the manual or paper-based system into a computerized system. This conversion will benefit both the dental clinic and patients as it will reduce the registration burden for those with existing records in the system.

2.1.1 General Problem: What is the solution for converting the manual or paper-based system into a computerized system?

Main Problems:
• One specific problem is the need for faster bill computation, particularly for returning customers/patients. The process of manually calculating

bills is time-consuming and labor-intensive, which can be especially burdensome for first-time clinic visitors.
• Another issue to address is the desire to minimize space and paper usage when it comes to documents and records. Managing a high volume of patients necessitates a significant amount of paper to store their information, increasing the risk of important documents being lost.
• Additionally, there is a necessity to prevent potential errors that may arise from manual bill calculation. Relying on manual computation can result in avoidable mistakes in patients' bills.

1. Proposed Research Project
2.

2.1 General Objective: The proponent aims to create a billing system that addresses the difficulties faced by users in billing and tracking customer/patient records.

2 Specific Objectives:

• The proposed system aims to compute the bills for patients, eliminating the need for manual billing.

• By connecting the proposed system to a database, it will reduce the consumption of space and paper as some records will be stored electronically.

• The implementation of the proposed system will ensure accurate computation of patient's bills, making it easier for the user to process payments.

2. 2. 3 Scope and Limitations

• The proposed system enables the maintenance of records by allowing searching, adding, updating, and deleting.
• Records can be searched, updated, or deleted if a patient is deceased or has a new address. Additionally, new patients can be added to the system.
• The proposed system includes a log-in system to ensure security and safety.

The proposed system is restricted to the dentist and employees, who possess

the exclusive knowledge of its username and password. Its functionality includes monitoring the number of patients seen on a daily, monthly, and yearly basis for reporting purposes. This facilitates the dentist in tracking clinic visits and services provided. However, due to being programmed in Microsoft Visual Basic, it lacks online capabilities and cannot be connected to a printer.

The proponent did not include the codes in the program to connect to the printer. The proposed system, which is for the Beautiful Smile Dental Clinic, is a billing system.

The dental clinic is encountering problems with patient billing because of their current manual, paper-based system. This system is both time-consuming and demanding. To tackle this issue, the proponent has created a billing system aimed at easing these challenges.

The program is created using the Microsoft Visual Basic programming language and utilizes Microsoft Access for establishing a database connection, ensuring automatic storage of system records. It offers various functions such as viewing, adding, updating, deleting, and computing patient bills. The system also includes a login form to ensure security. Dentists, employees, and patients are the intended beneficiaries of this system. They can enjoy benefits like increased business revenue and simplified work processes. Importantly, patients will no longer need to spend time and effort filling out registration forms.

3. PROJECT MANAGEMENT

3.1 Calendar of Activities

Questions:
• What is the name of your business? Beautiful Smile Dental Clinic
• When was your business established? Beautiful Smile Dental Clinic was established in 1995.
• Where did you finish your profession? He finished his study at Southwestern University.
• At what age did you establish your business? I established my business at the age of 30.
• Do you have a

business partner? No
• How did you maintain your business to make the customers satisfied? Through good services
• Are you using manual billing for your patients? Yes
• Have you encountered some problems? Yes
• What are they?
- How to compute the bill faster, especially when the customer/patient already has a record
- How to consume lesser space and paper for documents and records
- How to avoid possible errors that may occur in computing the patient's bill manually?
• How many employees are in this establishment? Only one
• What are your business rules in terms of billing?
No discount, even if the patient already has a record or is a senior citizen. Payment will depend on the capability of the patient to pay.
• What are the services offered and their corresponding prices?

The services provided by Beautiful Smile Dental Clinic include teeth cleaning for $50, fillings for $100 per tooth, root canal therapy for $500 per tooth, tooth extraction for $80 per tooth, and dentures ranging from $800 to $1500 depending on the type. Please note that prices may vary depending on individual cases. The cost of dental treatments can differ significantly. Root canal treatment is priced at $3,500 per tooth, braces or orthodontic treatment costs $60,000, fillings range from $600 to $1,500, oral prophylaxis costs between $600 and $1,500, and tooth extraction costs approximately $600. Crown and bridge construction offers a porcelain option priced at around $3,800 or a plastic option priced at approximately 1$800. Denture prices vary based on size. When obtaining information from patients it is important to ask for their name,address

telephone number occupation status complaints and age

The text below mentions two diagrams: a flowchart and a context diagram.

2. 3 Data Flow Diagram 3. 3Resources Desktop- The proponent utilizes the desktop to encode documentation and develop the program. Additionally, the internet is employed for program research, with the search engine Google being a primary resource.

4. APPENDIX 1. References • Internet: The proponent utilized the internet, specifically the search engine Google, to conduct research for the program. • Books: The proponent referred to a dictionary to find the definitions of challenging words mentioned in the documentation.

2. Resource Person/s