Entrance Examination System Documentation Essay Example

and examinees by providing evaluated reports for each examinee?

Statement of Assumption
This system is based on the following assumptions:
1. The Entrance Examination procedures of Isabella State University - Lagan Campus is currently using a manual system.
2. Students' records and examination results can be easily misplaced causing the data integrity and data security to fail.
A Computerized Entrance Examination is needed for efficient and effective processing of results and evaluation.
Objectives of the Study
General Objective
The main purpose of the study is to develop a Computer-aided Entrance Examination.

The specific objective of the system is to assist examiners with the entrance examination process by providing accurate and reliable results and evaluating students' aptitude. The system is based on a Local Area Network (LAN) and helps improve the retrieval and storage of information, reduce workload for teachers in checking test papers, and save time in organizing questions and processing exams for students.

The purpose of this study is to promote paperless examinations. It is expected to benefit different individuals such as the examiners, aspiring students of SIS-lagan, faculty members, and parents. The aspiring students will have a faster entrance examination process, helping both themselves and the faculty members in course selection. The faculty members will also benefit as the checking and evaluating process will be automated, reducing time, space, effort, and resources. Parents will also benefit from this initiative.

The system offers quick transactions, benefiting parents by allowing their children to take exams and receive results on the same day. This saves time and money. Furthermore, this study can serve as a reference or guide for future researchers looking to improve similar systems. The scope and limitation of the study

will specifically focus on the Computer-Aided Entrance Examination of Isabella State University - Lagan City Campus.

The objective of this study is to integrate automation into result checking and performance evaluation using collected scores, providing a valuable tool for accelerating transaction processing. However, the effectiveness and efficiency of the system are restricted by certain limitations. The scope of this research centers around a Computer Aided Examination System that operates on a Local Area Network (LANA). This system comprises a server computer responsible for managing the database, individual timers for each examinee, and the capability to randomize questions. Examinees have the option to review their answers if they have remaining time; otherwise, the examination will be automatically concluded.

Limitation: The system will only be implemented at Isabella State University - Lagan City Campus. Computerized systems require power to operate. However, in the event of a power interruption, the entrance examination procedure will revert back to a manual system. According to Greenwich (1999), the use of a database system speeds up work for institutions by eliminating manual processes and utilizing computer technology.

James (2001) states that computers are effective calculators with advantageous applications like word processing. They are trustworthy and valuable for all business activities, irrespective of scale. Computers possess three benefits over other office equipment in terms of information processing: speed, accuracy, and cost-effectiveness. According to Kroger (2002), in the early 1900s, database processing was regarded as a specialized subject that only drew the interest of large corporations equipped with extensive computer systems.

During the late 1980s and early 1990s, local area networks (LANs) were more intricate, requiring careful consideration not only of the appropriate cable

choice but also of the equipment and applications chosen. This was necessary to ensure both compatibility and optimal network performance. In recent years, the world has predominantly transitioned to the Internet Protocol (IP), thereby making protocol selection less important. The shift towards IP can be attributed to its availability at no cost with UNIX and the decline of more robust protocols like SO'.

According to Ralph (1999), advancements in technology have allowed us to accomplish tasks more efficiently. From the invention of the light bulb to the industrial revolution and beyond, we have continuously sought ways to do things with less effort. Computers, according to McKinney, offer the opportunity to track student progress and outcomes in a more complex manner. Bryant and Crocket also noted that computerized databases for recruitment, applications, and counseling have provided tools for managing large amounts of student data more efficiently. Paris defines data as organized information for quick and easy access to specific topics. Print databases, like library card catalogs, are well-known to everyone. Computerized databases are organized similarly, but the information is stored on software disks or computer tapes. In computerized databases, researchers retrieve information by typing in established index terms, numbers, or words. Related studies show that data processing in computer science involves analyzing and organizing data using one or more computer programs.

Data processing is widely used in business, engineering, science, and various other fields where computers are utilized. Businesses employ data processing for tasks like payroll preparation, accounting, record keeping, inventory control, sales analysis, and processing diverse applications. This includes the processing of seismic data for oil and mineral exploration, as well as analyzing data from

scientific experiments. Moreover, a study conducted by Tortes et al. (2002) emphasizes the significance of computerizing student information.

The objective of this study was to reduce the time and effort required to process student information in Mauling National High School. The main focus was on storing, accessing, retrieving, and updating data. Lacier (1999) noted that as computer usage continues to increase, there is a growing need for timely information and data processing. Manually handling records can lead to conflicts, so an application is necessary. The study also includes a definition of certain technical terms used.

To enhance understanding of the concept, the researchers offered explanations. Computer Aided Examination refers to an automated test conducted using a computer. Computerized refers to operations controlled by computers. A server is a computer on a local area network that manages access and resource sharing. A client is a program that retrieves data from another program on a separate computer connected via a network.

A client is a computer that accesses information from or uses resources provided by a server or main computer. LANA (Local Area Network) is a high-speed network designed for connecting computers within a specific geographical area, such as a building, or creating intricate connections. Hardware refers to the physical components of a computer system where the software is stored. HIPPO is a document tool that visually presents charts at different levels of detail based on the study.

The chart is made up of boxes that symbolize functional modules. Input denotes the data entered into a computer or computer device. On the contrary, output represents the information obtained after processing the data by the computer or computer

device. Process refers to the continuous execution of instructions by the computer processor, including data manipulation, alteration, or viewing. Software is a set of instructions enabling user-computer interaction and specific task performance instruction.