question

Develop Project Charter process

answer

The process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.

question

Key benefit of the Develop Project Charter process

answer

A well-defined project start and project boundaries, creation of a formal record of the project, and a direct way for senior management to formally accept and commit to the project.

question

Develop Project Management Plan process

answer

Develop Project Management Plan is the process of defining, preparing, and coordinating all subsidiary plans and integrating them into a comprehensive project management plan.

question

Key benefit of the Develop Project Management Plan process

answer

A central document that defines the basis of all project work.

question

Direct and Manage Project Work process

answer

The process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project's objectives.

question

Key benefit of the Direct and Manage Project Work process

answer

It provides overall management of the project work.

question

Monitor and Control Project Work process

answer

The process of tracking, reviewing, and reporting the progress to meet the performance objectives defined in the project management plan.

question

Key benefit of the Monitor and Control Project Work process

answer

It allows stakeholders to understand the current state of the project, the steps taken, and budget, schedule, and scope forecasts.

question

Perform Integrated Change Control process

answer

The process of reviewing all change requests; approving changes and managing changes to deliverables, organizational process assets, project documents, and the project management plan; and communicating their disposition. It reviews all requests for changes or modifications to project documents, deliverables, baselines, or the project management plan and approves or rejects the changes.

question

Key benefit of the Perform Integrated Change Control process

answer

It allows for documented changes within the project to be considered in an integrated fashion while reducing project risk, which often arises from changes made without consideration to the overall project objectives or plans.

question

Close Project or Phase process

answer

The process of finalizing all activities across all of the Project Management Process Groups to formally complete the project or phase.

question

Key benefit of the Close Project or Phase process

answer

It provides lessons learned, the formal ending of project work, and the release of organization resources to pursue new endeavors.

question

Two key things about a Project Charter

answer

It formally initiates the project and it gives the PM authority to spend money and commit resources

question

When is a PM assigned

answer

As early in the project as feasible, preferably while the project charter is being is being developed, and always before planning

question

Who authors the project charter?

answer

The sponsoring entity

question

Inputs to Develop Project Charter process

answer

Project Statement of Work Business Case Agreements EEF OPA

question

What is a Project Statement of Work?

answer

Narrative description of products, services, or results to be delivered by a project.

question

Who provides the Statement of Work?

answer

For internal projects, the sponsor. For external projects, the customer.

question

What is a Business Case?

answer

Describes the necessary information from a business standpoint to determine whether or not the project is worth the required investment. Includes business need and the cost-benefit analysis.

question

Who usually conducts the analysis for the business case?

answer

The business analyst using stakeholder input

question

What are agreements?

answer

Typically for projects with an external customer. Used to define initial intentions for a project. Agreements may take the form of contracts, memorandums of understanding (MOUs), service level agreements (SLA), letter of agreements, letters of intent, verbal agreements, email, or other written agreements.

question

What may be included in a project charter?

answer

Project Purpose Project Objectives High-level requirements Assumptions and Constraints High-level project description and boundaries High-Level risks Milestone schedule Summary budget Stakeholder list Project approval requirements Assigned PM, responsibility, and authority level Name and authority of the sponsor

question

Who issues the project charter?

answer

The project sponsor

question

What does the Project Management Plan do?

answer

Defines how the project is executed, monitored and controlled, and closed.

question

How is the Project Management Plan developed?

answer

Through a series of integrated processes extending through project closure. It is progressively elaborated by updates and controlled and approved through the Perform Integrated Change Control process.

question

Inputs to the Develop Project Management Plan process

answer

Project Charter Outputs from other processes (other plans) EEF OPA

question

Name some Enterprise Environmental Factors

answer

Government standards PMBOK PMIS Org structure, culture, practices Infrastructure Personnel admin Stakeholder risk tolerance

question

Name some Organizational Process Assets

answer

Standardized guideline, instructions, or performance criteria Plan Template Procedures Historical Information and lessons learned knowledge base Files from previous projects

question

Tools and Techniques for Develop Project Charter

answer

Expert Judgment Facilitation Techniques

question

Tools and Techniques for Develop Project Management Plan

answer

Expert Judgment Facilitation Techniques

question

Output of Develop Project Management Plan

answer

The Project Management Plan

question

What is included in a Project Management Plan?

answer

Scope baseline Schedule baseline Cost baseline Subsidiary plans Type of life cycle selected

question

When may the Project Management Plan be changed

answer

Once the project management plan is baselined, it may only be changed when a change request is generated and approved through the Perform Integrated Change Control process.

question

Inputs to Direct and Manage Project Work process

answer

Project Management Plan Approved change requests EEF OPA

question

Tools and Techniques for Direct and Manage Project Work process

answer

Expert Judgment PMIS Meetings

question

Outputs of Direct and Manage Project Work process

answer

Deliverables Work performance data Change requests Project management plan updates Project documents updates

question

Name some Direct and Manage Project Work activities

answer

Perform activities to accomplish project objectives Create project deliverables to meet the planned project work Provide, train, and manage team members Obtain, manage, and use resources Implement the planned methods and standards Establish and manage project communication channels, external and internal Generate work performance data Issue CR and implement approved changes Manage risks and implement risk response Manage sellers and suppliers Manage stakeholders Collect and document lessons learned and implement approved process improvement activities

question

What are three types of project change requests?

answer

Corrective Action Preventive Action Defect Repair Updates

question

Define Corrective Action

answer

An intentional activity that realigns the performance of the project work with the project management plan.

question

Define Preventive Action

answer

An intentional activity that ensures the future performance of the project work is aligned with the project management plan.

question

Define Defect Repair

answer

An intentional activity to modify a nonconforming product or product component.

question

Define Updates

answer

Changes to formally controlled project documents, plans, etc., to reflect modified or additional ideas or content.

question

Name three common types of meetings

answer

Information exchange Brainstorming, open evaluation or design Decision making

question

Meeting best practices

answer

Don't mix meeting types Well-defined agenda, purpose, objective, time frame Meeting minutes and action items Each attendee should have a defined role to ensure appropriate participation

question

Define "Deliverable"

answer

Any unique and verifiable product, result or capability to perform a service that is required to be produced to complete a process, phase, or project.

question

Define "Work Performance Data"

answer

The raw observations and measurements identified during activities being performed to carry out the project work.

question

Define "Change Request"

answer

A formal proposal to modify any document, deliverable, or baseline.

question

Name some things that might be modified by an approved change request

answer

Project policies or procedures Project scope Project cost or budget Project schedule Project quality

question

Name some examples of Project Documents

answer

Requirements document Project logs (issues, assumptions, etc.) Risk register Stakeholder register

question

Inputs of Monitor and Control Project Work process

answer

Project management plan Schedule forecasts Cost forecasts Validated changes Work performance information EEF OPA

question

Tools and Techniques for Monitor and Control Project Work process

answer

Expert judgment Analytical tactics PMIS Meetings

question

Outputs of Monitor and Control Project Work process

answer

Change requests Work performance reports Project management plan updates Project documents updates

question

What is work performance information?

answer

The performance data collected from various controlling processes, analyzed in context, and integrated based on relationships across areas.

question

What are work performance reports?

answer

The physical and electronic representation of work performance information compiled into project documents, intended to generate decisions, actions, or awareness.

question

Inputs to Perform Integrated Change Control process

answer

Project management plan Work performance reports Change requests EEF OPA

question

Tools and Techniques for Perform Integrated Change Control process

answer

Expert judgment Meetings Change control tools

question

Outputs from Perform Integrated Change Control process

answer

Approved change requests Change log Project management plan updates Project document updates

question

Who is ultimately responsible for change control?

answer

The Project Manager

question

When is Perform Integrated Change Control conducted?

answer

From project inception through completion

question

Who may request a change?

answer

Any stakeholder involved with the project

question

Who approves change requests?

answer

A responsible individual, either the project sponsor or project manager

question

Where is the responsible individual identified?

answer

Project management plan or the by organizational procedures

question

What is a CCB?

answer

Change Control Board. A formally chartered group responsible for reviewing, evaluating, approving, delaying, or rejecting changes to the project. They also record and communicate these changes.

question

What are factors in choosing the level of change control?

answer

Application area Complexity of project Contract requirements Context Environment

question

Configuration control vs change control

answer

Configuration control is focused on the specification of both the deliverables and the processes (the product). Change control is focused on identifying, documenting and approving or rejecting changes to the project documents, deliverables, or baselines. •Configuration Management deals with changes in product specifications - An example of Configuration Management can be an extra feature added to the product •Change Management manages the changes in project baseline or process. - An example of Change Management system can be a change in budget, schedule, etc.

question

Name some configuration management activities

answer

Configuration identification Configuration status accounting Configuration verification and audit

question

What is configuration identification?

answer

Identification and selection of a configuration item to provide a basis for which the product configuration is defined and verified, products and documents are labeled, changes are managed, and accountability is maintain.

question

What is configuration status accounting?

answer

Information is recorded and reported as necessary. This info includes listing of approved configuration identification, status of proposed configuration changes, and implementation status of approved changes

question

What is configuration verification and audit?

answer

Ensures the composition of the project's configuration items is correct and that corresponding changes are registered, assess, approved, tracked, and correctly implemented. Functional requirements in the configuration documentation have been met

question

What happens when a CR is approved.

answer

The approved change request will be implemented through the Direct and Manage Project Work process.

question

What is the change log?

answer

Used to document change requests. Includes their impact to the project in terms of time, cost, and risk. And whether they are approved or not

question

Input to Close Project or Phase process

answer

Project management plan Accepted deliverables OPA

question

Tools and Techniques for Close Project or Phase process

answer

Expert judgment Analytical techniques Meetings

question

Outputs from Close Project or Phase process

answer

Final product, services, or result transition OPA

question

Closure Activities

answer

Actions and activities necessary to satisfy completion or exit criteria for the phase or project Actions and activities necessary to transfer the project's products, services, or results to the next phase or to production and/or operations Activities needed to collect project or phase records, audit project success or failure, gather lessons learned and archive project information for future use by the organization.

question

Name some examples of Accepted Deliverables

answer

Approved product specifications Delivery receipts Work performance documents For phased or cancelled projects these deliverables may be partial or interim

question

Describe "Final Product, Service, or Result Transition"

answer

Transition of the final product, service, or result that the project was authorized to product (for phase closure it is the intermediate not final)

question

Name some OPAs for Close Project or Phase process

answer

Project files - Documents resulting from the projects activities Project or phase closure documents - Formal doc to indicate completion and transfer. Includes reviewing customer acceptance doc or contract before finalizing closure. For terminated projects, this doc indicates why and formalizes transfer of finished and unfinished deliverables of cancelled project to others Historical information - This info and lessons learned are transferred to the knowledge db for use in future projects

Chpt 4 – Project Integration Management – Flashcards

Unlock all answers in this set

Haven't found what you were looking for?

Search for samples, answers to your questions and flashcards