Knowledge Operations Management 3D0X1 – Flashcards
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The Air Force Portal provides essential online resources for the Air Force at a single location, and it also does the following except?
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Provide faster, reliable service.
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Who is the approval authority for the public Web pages?
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Unit commander.
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What information is required for all top-level private Web pages?
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Web page maintainer's organization, commercial and DSN phone number, and e-mail.
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Who is the approval authority for the private Web pages?
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Unit commander.
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What is the primary purpose of managing Air Force information?
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Effectively and efficiently enhance the Air Force mission
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Which of the following are ways we manage information in support of information resources management?
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Security and privacy.
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What stage of the life cycle management provides preservation?
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Storage.
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What is the objective of the electronic communications program?
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Create clear, efficient, and effective communications.
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Which plain language element emphasizes the need to put your main message up front?
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Logical organization.
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Which plain language element reinforces the message that the document is intended for the reader?
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Pronouns.
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On the average, about what percentage of communication do you write in the active voice to communicate effectively?
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75.
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Which is not a Form Memorandum?
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Fill-out.
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What type of Air Force correspondence receives the most endorsements?
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Memorandums.
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What type of memorandum for record is an in-house document to record information that would otherwise not be recorded in writing?
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Separate page.
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Multipurpose written briefs that provide information, forward items of interest, or summarize problems are
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bullet background papers.
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Who has the responsibility to ensure the intended receiver receives the tasking?
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Sender.
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When an AutoArchive storage process is used what type of folder is created?
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Personal.
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Once an item is archived how is it deleted?
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Manually.
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What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action offices at the close of business?
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Store in a classified storage container.
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Which mail class is for use only by authorized publishers and registered news agents?
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Periodicals.
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When should you use certified mail?
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When required by law or Department of Defense (DOD) or Air Force directives.
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What two items, used together, enable us to trace a container from the sender through the base information transfer system into the US Postal Service, and on to the receiver?
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Container numbers and DD Form 2825, Internal Receipt.
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Which is an accurate example of an accountable container number?
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UUB-08-058
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The best choice for ensuring accountable containers stay in a controlled environment is to mail them
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Registered.
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What level of damage to national security could reasonably be expected if unauthorized disclosure of Top Secret information occurred?
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Exceptionally grave.
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What type of classification decision involves information that is paraphrased or restated?
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Derivative.
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What is any knowing, willful, or negligent action contrary to the requirements of Executive Order 12958 that is not a security violation?
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Infraction.
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What must you do when you find classified material out of proper control?
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Take custody of the material and safeguard it.
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What is not a factor in releasing classified information?
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Rank.
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Who determines whether the recipient has a legitimate need for access to the classified information?
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Possessor.
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Top Secret material should never be sent
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through the base information transfer system.
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When is an outer container not required for the transfer of classified information?
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Secret and below being entered into the base information transfer system.
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What must you do when you mail materials of different classifications in one package?
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Place all material in a single inner container.
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When you mail classified material, address containers to the
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office that is to take action on it.
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Air Force units at what level must document their organization, function, and activities and preserve their records by implementing effective lifecycle management procedures within their areas of responsibility?
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Every.
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Which of the following is not an example of an Air Force record?
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Museum material.
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What type of record is created when the Air National Guard (ANG) is creating the records and the federal emergency management agency gets involved and federal dollars are put towards the emergency?
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Federal only.
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Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within
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3 months.
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Who appoints a records custodian?
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Chief of the Office of Record (COR).
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Who should know and implement the records maintenance, use, and disposition policies and procedures for records maintained?
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Records custodian (RC).
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By filling out summary information for documents you create, your final records will be
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easier to manage and retrieve.
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How does the Air Force Records Information Management System (AFRIMS) ensure standardization and accuracy of every records series?
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Ensuring offices Air Force-wide use the same disposition instructions for records.
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What type of labels does the Air Force Records Information Management System (AFRIMS) print?
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Subdivision.
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The Air Force Records Information Management System (AFRIMS) generates a file disposition control label for
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each item listed on the file plan.
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How many disposition authorities (table and rule) are allowed per records series?
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One.
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What identifies file records and provides the cutoff for the records?
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Disposition guide cards.
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Where are labels placed on the file folders?
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Placement is based on the needs of the office and is consistent.
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What information does not appear on a subdivision label?
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Cutoff.
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What is reviewed when files expand to more than one drawer or files are filed in other locations to determine the inclusive series numbers to be placed on the drawer label?
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File plan.
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What should you remove from a document prior to filing?
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Envelopes.
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Why is the file plan filed as the first item in a filing system?
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To help retrieve filed documents efficiently.
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What gives the reader a reference trail to follow when a document is located somewhere else?
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Cross-reference sheet.
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When using additional copies of a record for cross-referencing, how is the cross-reference location identified?
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Mark each copy by circling the appropriate file code showing where the duplicate copies are filed.
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Cross-referencing provides more reliable files service as long as
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excessive cross-referencing is avoided.
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What determination must be made before a record can be loaned to an authorized person?
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Period of time the record is needed.
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What is "disposition," when dealing with Air Force records?
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Actions taken with inactive records.
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What is disposition based when dealing with Air Force records?
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Time period or event.
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How does the records disposition program play a key role in the management of Air Force records?
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Economic and efficient management.
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How are long-term paper records 10 years or older handled?
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Retired to authorized federal records centers.
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Who is authorized to approve the permanent retention of records?
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Archivist of the United States.
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When units change status but do not change function or mission, files are
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continued and cut off the same way and at the same time as if no change of status had occurred.
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The emergency disposal of records, without regard to tables and rules, is applied when the records
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do not protect the legal or financial rights of individuals or the Air Force.
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What is the first part of the plan when developing a vital records plan?
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Description of the records.
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Each of the following is a description of files cutoff except
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EXCEMPT
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Which of the following is not a cutoff period?
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Quarterly.
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At least how many years remaining retention must records have to be shipped to a federal records center?
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Three.
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What type of records does the SF 135, Records Transmittal and Receipt, identify?
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Retirement to a federal records center, staging center, or transfer to another organization.
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What type of records does the staging area store?
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Permanent and temporary
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Who approves a waiver to keep small volumes of 2- to 8-year retention records in the current files area?
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Base records manager (BRM).
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What does the staging area review to determine what records are eligible for disposal and when?
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EXCEMPT
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To recycle Privacy Act (PA) material, what must recycling contracts include?
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Specific contract clause on safeguarding privacy material until its destruction.
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Who does the office of primary responsibility (OPR) submit an AF IMT 525, Records Disposition Recommendation to?
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Records manager (RM).
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Which of the following is an objective for determining retention?
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How much Air Force documentation is really essential.
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What is the official daily publication for rules, proposed rules, and notices of federal agencies and organizations, and other presidential documents?
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The Federal Register.
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What is one of the duties of the Air Force Federal Register Liaison Office (AFFRLO)?
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Provide advice/guidance to Air Force personnel on publishing rules and notices.
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The Department of Defense's (DOD) policy on providing information on its activities in an open manner to the general public is to provide
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a maximum amount of accurate and timely information concerning its activities.
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Who is responsible for preparing and coordinating on all proposed replies to a Freedom of Information Act (FOIA) requestor?
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Freedom of Information Act (FOIA) manager.
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Who is the focal point for the Freedom of Information Act (FOIA) portion of the installation web site?
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FOIA manager.
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Who finds and provides the requested records and helps to determine whether to release the records?
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Office of primary responsibility (OPR).
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Who acts as the declassification authority when such action is appropriate and coordinates the release or denial of records?
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Office of primary responsibility (OPR).
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Freedom of Information Act (FOIA) requests categorized as simple involve records that are
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small in volume.
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Who does a requester submit an appeal to, when a Freedom of Information Act (FOIA) office withholds a record from release because they determined the record is exempt under one or more of the exemptions?
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Secretary of the Air Force.
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An official system of records must be
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authorized by law or executive order.
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Who is the focal point in a functional area for general Privacy Act (PA) questions?
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PA monitor.
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What type of request allows other Air Force directives to give individuals access to Privacy Act (PA) records?
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Functional.
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To avoid conflicts or discrepancies, the best possible source for collecting personal data is
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the subject of the record.
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When working with Privacy Act (PA) information, if more protection is needed for a system of records, be sure to balance the
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additional protection measures against risk and cost.
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What is used to determine the disposal of Privacy Act (PA) records?
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Records retention schedule.
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Which element of a Privacy Act (PA) statement shows the reason you are collecting the information?
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Purpose.
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What type of information should be considered and protected as For Official Use Only (FOUO)?
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Information that may be withheld because disclosure would cause a foreseeable harm to an interest protected by the freedom of information act.
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What actions are appropriate when unauthorized disclosure of For Official Use Only (FOUO) records occurs?
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Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating organization.
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When should For Official Use Only (FOUO) markings on a file or document be terminated?
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When circumstances indicate the information no longer requires protection from public disclosure.
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Which of these processes is not a step in the publishing process of electronic products?
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Producing.
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Who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve official Air Force publications and forms?
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Only civilian employees or military members of the Air Force.
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A special review of a publication or form is conducted when the
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OPR decides a publication needs to be changed before its two-year review.
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When should you establish a formal paper version requirement for publications?
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Mission-related need only.
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Administrative changes to publications do not affect subject matter
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content, authority, purpose, and application.
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Up to what amount is the fine that may be imposed for maintaining a Privacy Act (PA) record system that has not been published in the Federal Register or for making an unauthorized disclosure?
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$5,000.00.
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To reduce costly, ineffective, and redundant information collections and reporting requirements is the information collection and reports management programs
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purpose.
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What is the management tool used to monitor and control internal reporting requirements?
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Reports control symbol.
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In the context of cognitive hierarchy what information is analyzed to provide meaning and value, or evaluated as to implications for the operation?
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Knowledge.
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In the context of cognitive hierarchy, what is knowledge that has been synthesized and judgment applied to it in a specific situation to comprehend the situation's inner relationships?
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Understanding.
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Data analyzed describes what level of the cognitive hierarchy?
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Information.
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Knowledge combined with judgment and experience describes what level of the cognitive hierarchy?
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Information.
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What objectives will the maturation of the services oriented architecture directly support?
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Secretary of the Air Force.
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What is a data element?
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Physical representation of data entity attribute.
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What term is a structured description of records used to describe database objects representations, and the relationships among them?
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Schema.
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When storing data structures a group of ordered data items or elements defines what type of list?
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Linked.
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What term do you used to address the data item instead of addressing the entire size of the data item?
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Pointer.
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What term describes a set of data elements or values organized by using a model of horizontal rows and vertical columns?
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Database Table.
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A tree structure within a hierarchical data structure is best used to display database records that have what type of fields?
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Repeated.
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Another data structure name for a network that is similar to a tree structure is called a
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Plex.
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Who must test and certify user-developed software before installing it on an automated information system?
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Local security officials.
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One method to provide protection of critical data against tampering is to control the physical access to the automated information system itself by
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installing keyboard locks.
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One method a database administrator can maintain database access control is to limit a user access to
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use the least privilege concept.
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The main purpose of a database is to
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make data independent of its programs
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What term best describes the process of organizing data into tables that result in the database being unambiguous as intended?
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Normalization.
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What database normalization form has a type of entity dependency called transitive dependency?
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Third.
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What term best describes the redundant storing of the customer name in the purchase order entity?
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Data denormalization.
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What method is used by a database administrator to manage the updating of information on an enterprise's computer system?
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EXCEPT
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The database maintenance responsibility that addresses disk fragmentation is
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the DBMS.
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What causes database fragmentation?
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EXCEMPT
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The database maintenance responsibility that maintains a collection of metadata, DBMS, software, code libraries, and editing tools is managing
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a data respitory.
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What option is not a key element in the Air Force enterprise architecture of the Air Force Portal?
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means for faster reliable service.
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Who is the most important part of the Air Force Portal initiative?
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User.
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Who oversees organization's implementation of the Air Force Portal program?
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Content manager.
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Who ensures the links in your web site are maintained and in working order?
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Content publisher.
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Which content publishing form is used to complete other forms as well as for its own uses?
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Editorial.
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What environment do you use to enter or edit content into in-line publishing forms?
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Publishing center portal.
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What environment does all Air Force users see when they sign on to the Air Force Portal?
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Air Force Portal production.
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Content must be entered into what environment before it can be deployed?
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Publishing center portal.
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When you click the "Insert" button to import graphics the
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insert/edit image widget closes.
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What is the highest-level element in a basic web document?
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HTML
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What must you do as a Content Publisher for a user to use images from the Air Force Portal directory?
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The images must have been uploaded to the Air Force Portal directory prior to creating the document.
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What section is where all content to include text and more HTML code for formatting is placed in a basic web document?
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Body
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What does the Privacy Advisory on public web sites inform users about?
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Why the information is solicited and how it will be used.
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When may For Official Use Only material be placed on an Internet web site?
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Only if access to the site is limited to a specific target audience and the information is encrypted or password protected.
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Knowledge Information implementation lead to all the following except
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restricting that knowledge across your organization.
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"Knowledge results when information is organized and abstracted to produce something that is useful, predictive and expository to the decision-maker," describes which phase of knowledge management?
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I.
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"To use and exploit tacit information, the objective is not to explicitly capture knowledge for the purpose of managing it, but to provide capabilities which allow airmen to reach knowledge experts or centers of professional expertise," describes which phase of knowledge management?
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II.
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"Technologies and processes enable efficient and targeted workflows, dynamic subscription, proactive push, smart pull, and cross-mission collaboration," describes which phase of knowledge management?
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III.
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When Communities of Interest are formed, they will not initially focus on developing
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locations for implementation.
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Which information using assets do knowledge based operations manage in an integrated environment?
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People, processes, and tools.
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What goal is not one of Knowledge Based Operations?
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Increase the creation of official Air Force information assets on paper.
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What is the vision of Enterprise Information Management?
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Provide tools to empower users to exploit information in an enterprise-wide environment.
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What type of Community of Practice workspace allows you to view its home page as well as all of its contents?
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Open.
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What type of Community of Practice workspace allows you to view the home page, but not its content; as well as allowing you to check out the membership and purpose statement before applying for membership?
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Restricted.
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A link class is a
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logical grouping of similar or related links.
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To keep a Community of Practice working smoothly you should not
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approve new members to keep certain topics or areas up to date.
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Knowledge owners can maintain interest in a Community of Practice (COP) by doing all of the following except
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make all content available and do not delete old content.
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If you do not have a graphic or image uploaded to a SharePoint picture library and you want to load one, what is the next step?
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On the site page, click the site actions menu, and then click the create link.
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Sharepoint Central administrators will set-up workflows, but are not capable of
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reassigning approvers.
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Who has full control over the Sharepoint site when establishing a collaborative site?
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Owners.
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What information architecture goal provides a corporate portal interface with the necessary breadth of information sources required without overwhelming the user with an overly complicated environment?
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Taxonomy.
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Which Windows server special group contains only members who have logged on using an ordinary user account?
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Authenticated.
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What SharePoint features are activated by default for all information stored in the central administration level of SharePoint?
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Indexing and search.
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What collaboration services are available for electronic communications?
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(1) Web conferencing. (2) Instant messaging. (3) Collaborative workspaces. (4) Application sharing.
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What enables users to communicate and interact with groups large and small, in real-time, using high-impact presentations and essential collaboration tools?
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Defense Connect Online.
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What collaborative tool provides comprehensive content management and enterprise searches?
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Microsoft Office SharePoint.
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What is the Air Force goal concerning accessibility to Internet resources?
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Within acceptable risk, the goal provides personnel requiring access for official business maximum accessibility to Internet resources.
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What continues to increase as a technique for obtaining and disseminating information worldwide?
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Use of the Web or Web technologies.
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Who is the final approval authority for the Internet release package?
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Unit commander.
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What continues to increase as a technique for obtaining and disseminating information worldwide?
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Use of the Web or Web Technologies
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Who is the final approval authority for the Internet release package?
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Unit commander.
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What is the primary purpose of managing information effectively and efficiently?
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To enhance the Air Force Mission
