Essentials of Business Communication Chapter 12 – Flashcards

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6-x-6 rule
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Specifies six bullets per screen and six words per bullet maximum on a PowerPoint slide
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analogy
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A comparison of similar traits between dissimilar things; effective in explaining and drawing connections
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anecdote
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A personal story used to connect the speaker with the audience
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animations
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A PowerPoint tool that helps you control when objects or text appear on the screen
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body
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The part of a presentation that outlines a limited number of main points
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bullet points
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Translate the major headings in your presentation outline into titles for slides
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chart function
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A PowerPoint tool that allows you to create charts such as line, bar, and pie charts
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conclusion
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The part of a presentation that summarizes the main themes of a presentation, leaves the audience with a specific and memorable "take-away," and includes a statement that allows the speaker to leave the podium gracefully
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credibility
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The quality of being believable or trustworthy
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deck
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A presentation that is sent as a PowerPoint slide show or as a PDF document
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electronic handouts
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PowerPoint presentation slides that have been posted to a Web site
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extemporaneously
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Speaking freely without reading from notes or a manuscript
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handouts
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Pictures, outlines, brochures, articles, charts, summaries, or other supplements distributed to listeners during or after a presentation
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introduction
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The part of a presentation where the speaker captures listeners' attention and gets them involved, identifies himself or herself and builds credibility, and previews the main points
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metaphor
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A comparison between otherwise dissimilar things without using the words like or as
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multimedia
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Elements such as sound, animation, and video that can be added to computer visual presentations
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multimedia slides
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Dynamic, colorful presentations designed using a software package such as Microsoft PowerPoint and shown during a presentation using a computer monitor, TV monitor, LCD panel, or screen
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overhead transparencies
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Acetate transparencies shown during a presentation using an overhead projector
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personalize statistics
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Statistics that related directly to the audience
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previewing
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A verbal signpost that tells audience members what is coming next in a presentation
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rapport
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A feeling of mutual trust and respect
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simile
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A comparison that includes the words like or as
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slide sorter
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A PowerPoint tool that allows you to rearrange, insert, and delete slides during the revision process
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SmartArt
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A PowerPoint tool that allows you to create graphics such as organization charts, cycles, radials, timelines, pyramids, matrixes, and Venn diagrams
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speaker's notes
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A printout that shows the slides at the top of a page, followed by the points the speaker will cover during a presentation
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stage fright
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The physiological changes occurring in your body when faced with a frightening situation
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summarizing
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A verbal signpost that tells audience members what has been covered so far in a presentation
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switching directions
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A verbal signpost that tells audience members the presentation will now cover a different topic
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templates
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Professionally designed models that come with a software program such as PowerPoint; combine harmonious colors, borders, and fonts for pleasing visual effects
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transitional expressions
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Words such as first, therefore, on the other hand, and in conclusion that build coherence, lend emphasis, and tell listeners where you are headed in a presentation
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verbal signposts
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Tools used by speakers to help the audience recognize the organization and main points in an oral message
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visual aids
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Tools such as handouts and multimedia slides that emphasize and clarify main points, improve comprehension and retention, and increase audience interest
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