Library System Essay Example

to the book card and file it on a tray before issuing both the book/reading material and borrower's card with an indicated return date. Finally, the client will receive the borrowed items along with their borrower's card and a record of when they are expected to be returned.

Learning involves the exploration and development of one's abilities and talents, which is why acquiring knowledge from library books is crucial for a deeper understanding. The School's network-based library system plays a vital role in improving and refining its services by reducing workload for staff. The manual system has caused delays and inefficiencies, hindering prompt service to library users. To enhance this process, researchers have decided to transition from a manual book locating system to a computerized library system.

As the manual Library System in School (SCHOOL) of Legazpi's library transitions into a computer-based system, successful individuals will be included.

PROJECT CONTEXT

At present, the library at School (SCHOOL) of Legazpi utilizes the manual Library System to complete tasks such as recording and tracking books, calculating overdue accounts, cataloguing books, and conducting book inventory. The librarian and other library personnel follow a lengthy process of recording and taking inventory of books by manually writing in a record book and copying titles and necessary information from old and new books. To borrow books, the librarian obtains the borrower’s card and borrowers must complete it in order to borrow the desired book. Similarly, borrowers must adhere to library policies by returning borrowed books on the following day.

At the statistics logbook, the transaction is documented, which includes the borrowed book, date borrowed, and date returned. In case the book is not returned, there

is a requirement to pay the overdue account. The manual system used by the Legazpi SCHOOL's library causes problems with their transactions. This is the main issue that the library faces. It takes a lot of time and effort to record, track, compute fines, manage inventory, locate books, and protect records, which can easily be lost.

The slow service of the librarian is a result of the inaccuracy and insufficiency of the manual system. To enhance the library's manual process, it is necessary to computerize it. Each book's information, including accession number, author, category, etc., will be stored in a database. This conversion will enable the librarian, library in charge, and borrowers to easily determine the availability of books and their respective statuses (borrowed or available).

Borrower Registration is a module that enables borrowers to directly register at the library. It records data such as the borrower's number, name, address, course, year level, and email address. This information is then used for printing library cards and for borrowing materials. The Printing of Library Card module allows the librarian to print library cards and generates a unique borrower's number.

The proposed system aims to keep a record of available books that can be borrowed by researchers. It automatically records the borrower's information such as name and number, as well as the book information including accession number and title.

The system enables swift searching of books using various criteria such as title, author, and subject. Its purpose is to expedite the search for a specific book. Additionally, it includes a module for backing up and restoring the database to prevent data loss. The system can also generate reports on book inventory,

borrowed books, reserved books, list of books, list of borrowers, and list of delinquent borrowers. Furthermore, it maintains records such as user maintenance and book information including author, publisher, description, and subject.

The course management and offenses system does not currently include inventory management of library materials and equipment (such as chairs, tables, and cabinets), book reservation, indexing of journals, periodicals, newspapers, magazines, and other library materials. It also lacks monitoring of damaged books and reporting of purchases and expenses. Additionally, the system does not support the collection of fines.

SIGNIFICANCE OF THE STUDY

This study is significant because it will alleviate the workload for librarians by providing a more efficient method for storing library records. It will enhance borrowing and returning operations while speeding up the process of printing library cards. Furthermore, this system will enable librarians to respond promptly to inquiries from researchers regarding book availability and accurate calculation of fines.

The introduction of computerized library transactions will make research at the library more convenient and efficient. Researchers can now easily check the availability of books they want to borrow. This improved service includes efficient book borrowing and returning, accurate fine calculation, an enhanced book reservation system, and simplified borrower registration. These enhancements will create a more engaging and productive studying and researching environment by providing students with easy access to valuable information.

SCHOOL LEGAZPI LIBRARY – The computerization of the library at School Legazpi demonstrates their ability to adapt to technological advancements and provides students with quality education and service. It also offers convenient access to valuable information, encouraging more students to continue their education. PROPONENTS – This study provides proponents with information and background on library

transactions, specifically Transaction Processing System (TPS) in a SCHOOL Legazpi.

This study aims to give the proponents a comprehensive understanding of the various tools and techniques required for computer system development. Additionally, it will equip them with skills in system development, project management, as well as design and analysis skills as the study progresses and the system is developed. In terms of future researchers, they can utilize the proposed system to gain insights into the library system and generate effective ideas that will contribute to their own studies. This study will provide them with essential information, including the different transactions involved in the library system.

CHAPTER II REVIEW OF RELATED LITERATURES AND STUDIES

This chapter reviews relevant literature and studies that provide a broad perspective and connection to the current study. It explores the similarities between the current system and previous studies.

The text aims to provide a framework that is pertinent to the present study, encompassing theoretical and conceptual frameworks as well as definitions of terms. The advent of electronic technology in libraries suggests a shift from physical resources to digital resources. Patrons now have the option to search for books and journals, as well as check out materials, using a computer. However, this does not mean that human librarians or paperwork have been replaced. Michael M. Kajanjian, an instructor at Triton College, acknowledges the potential of computers and the internet, but highlights that this doesn't imply that libraries should be eliminated along with physical books and journals.

This computer-based access is crucial for locating recorded information without the need to physically visit the library. According to Brian Neilsen, the classroom complements the library buildings, as it facilitates interactions

between librarians, borrowers, and attendees. These interactions enable us to update stored knowledge, while the library resources grant us access to recorded information. The Vaxjo University Library of Sweden has a web-based system known as Diva, which stands for digitala vetenskapliga arkivet (Academic Archive online).

The objective of this project is to develop a system that enables students and researchers to publish their research work to the University Library and the RICS web site. It also allows them to search for research done by other researchers. Each year, students publish their results in various forms, such as conference papers, journal articles, thesis reports, books, etc. It is important to register these publications in a semantic way to avoid redundancy and errors. The goal is to create a system that follows the principle of "publish once and view everywhere."

The National University Library system in Turin, Italy offers the National University system community affordable and high-quality resources, as well as essential information literacy skills, to facilitate their integration into the lifelong learning community. The Library aims to establish an information literate community with an advanced instructional program. It also actively and innovatively engages with the community to anticipate and address their needs for resources, programs, and services. The Vision Digital Video Library System at the University of Kansas, USA.

The future digital libraries will provide electronic access to information in different formats. Recent advancements in technology enable the storage, indexing, and retrieval of video and audio content, allowing for internet transmission of information. The Bicol University Polangui Campus Library System proposal by Arevalo, Rubiano, Rebusi, and Romero from STI College Legazpi aims to automate the library system

at Bicol University Polangui Campus. This proposed system will allow faster tracking of library transactions like borrowing, returning, fines computation for overdue accounts, and report generation. Moreover, expedited borrowing and returning book transactions will utilize a barcode reader.

The proposed system by the Arevalo group includes printing library cards and card catalogs, searching for books and borrowers, as well as generating library reports. These features will be incorporated into the proponents' study. The Bicol University Polangui Campus system also encompasses reports for the borrowers list, book list, borrowed books, and other reports which will be integrated into the proposed system. [ANG2000] The University Library of UP Diliman comprises a Main Library and thirty-five (35) College or Unit Libraries with a goal to facilitate global information exchange within the UP Library System. Its mission is to serve as an outstanding information resource center in the social sciences, humanities, and basic sciences.

The University Library, established in 1922 by the Board of Regents, coincided with the founding of the University of the Philippines in 1908. It was designated as the Department of Library Science and placed on par with other instructional departments across all university colleges. Previously, University constituents relied on various small libraries within different units and colleges, as well as government libraries in Manila, for their research and information needs. The UP Diliman Library Collections have been developed to support teaching, research, and extension work in Diliman disciplines. Among these collections, the Filipiniana Collections are highly sought after in print, non-print, and digital formats.

[ISRAR] Divine Word College of Legazpi High School Library decided to computerize their library system due to issues with the existing manual operation. Mrs.

Mariquit Pedrasa, the librarian, stated that managing the inventory, updates, maintenance, and records were extremely tedious. The implementation of the computerized library system began in 2004.

According to the librarian, the computerized library system solves the issues related to the time-consuming process of lending and borrowing books. The system also facilitates updating the status of books and provides assistance to users in locating book information through an automated card catalogue. The Aquinas University of Legazpi took the initiative to implement this system in 2006 under the supervision of Mr. Antonio Morada, due to difficulties encountered in the existing manual process. This computerized system incorporates barcode and card cataloging to enhance book monitoring and automatically generates reports required by the librarian.

Whenever a book is borrowed, it will produce a daily transaction report. In case the book is not returned by the designated date, the system will supply details about the books that haven't been returned. Once the book is returned, the database will be appropriately updated. The daily report will exhibit both available and reserved books. Researchers are only permitted to reserve one book at a time. To guarantee precise card cataloging, the system incorporates an Online Public Access Catalog (OPAC).

The internet allows researchers to access information and check the status of books. The computerization of the manual processes in the School's service has greatly assisted the assigned personnel, thanks to technology. The computerized system service reduces workload and allows easy access to information, managing all transactions. Previous studies have focused on computerizing tasks such as recording books, inventory management, sorting, and generating reports within Library Systems.

The study was conducted in the SCHOOL library to

fully enhance and develop the system. The Local Area Network (LAN) has become a new playing field where knowledge from traditional media is consolidated. The library plays a vital role in people's acquisition of knowledge, thus easy access to library information is important. To improve library services, the researchers devised a study on faster and more efficient access to library transactions through the Network based Library System. Students can now search and reserve books through a local area connection. This system greatly improved the service of the SCHOOL library transactions.

CHAPTER III RESEARCH METHODOLOGY AND DESIGN

This chapter presents the research methods and methodology used in the system. It includes the application of the System Development Life Cycle (SDLC) for analyzing the identified problem, along with the use of Data Flow Diagram (DFD), Entity Relationship Diagram (ERD), and Top-Down Structure to represent the program design. The chapter also covers the data sources, research instrument, and data gathering procedure. Research Method The researchers employed the descriptive method to further analyze the issue in School Legazpi's Library. This method involved gathering information through observation and conducting interviews with library personnel to obtain accurate and reliable data needed to address the study's sub-problems and relevant facts.

The researchers chose this method to analyze the information that can be utilized for the research study's implementation. The research design focused on the interaction between library personnel and students/borrowers, aiming to improve the efficiency and speed of service provided by the assigned personnel. The System Development Life Cycle (SDLC) was employed in this study as a systematic approach to problem-solving and developing a useful system. The researchers have enhanced

and adapted the SDLC into a logical strategy applicable to various problems.

This text can beand unified as follows:

This text provides an overview of the five phases involved in the SCHOOL Library system project. These phases include Planning, Analysis and Design, Implementation, and Operation and Support. The Planning phase involved identifying and understanding the problem through gathering information from interviews, research, and questionnaires. Additionally, assessments were conducted to determine the scope of the problem and the resources required to solve it. The researchers then planned and executed a study to develop solutions based on the identified issues.

Analysis involves developing a problem definition and assessing the project's feasibility. It includes studying and documenting the current system, interviewing librarians and users to understand their needs, and proposing solutions to the problem. The proponents also analyze the requirements for interacting with the environment.

During the design phase, the proponents convert the problem into a solution. They create a system specification that outlines what the system will do for librarians.

Once the conceptual design is approved by the librarian, the proponents aim to utilize object-oriented design to improve the current system, using the information collected.