question

The basic purpose of informational reports is

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to present data, facts, feedback, and other types of information, without analysis or recommendations

question

Despite the variety among them, many analytical reports include a

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section of recommendations

question

The best way to phrase the purpose statement of a report is with

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an infinitive phrase

question

Which of the following is an infinitive phrase?

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to update clients

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Which of the following is the least clear statement of purpose?

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"The purpose of this report is to analyze four potential investments."

question

A formal work plan includes all of the following except

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a list of all the sources you will use

question

Which of the following is not a typical element in a formal work plan?

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Conclusions and recommendations

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When selecting media for a report

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your decisions should reflect your audience's expectations

question

Delivering a business report as a word processing file

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is useful if the audience will need to search the report frequently

question

When outlining the content of your report

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it is helpful to use informative headings as opposed to descriptive ones

question

Which of the following is not a useful strategy in preparing business reports?

answer

Use the same format for reports, regardless of length

question

An employee who writes a report on her experiences during last week's sales calls is preparing a(n)

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informational report

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The CEO of a pharmaceutical company asks you assess the company's adherence to laws governing television ads for prescription drugs. The CEO has requested a

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compliance report

question

Most compliance reports are required by

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government agencies

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A public corporation filing a quarterly tax report would be providing

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a compliance report

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A contractor submitting a weekly report on work done to date would be providing the client with

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a progress report

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Topical organization strategies for informational reports include all of the following except

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complexity

question

A business plan

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is sometimes prepared after a company is up and running

question

For most audiences, reading online is ________ than reading from a printed page

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more difficult

question

Making generous use of descriptive labels, subheads, and other similar devices on a website

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helps online readers get oriented to your website

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Unlike feasibility reports, justification reports

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are designed to affirm decisions after they have been made

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Problem factoring is the process of

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breaking a problem down into a series of logical, connected questions

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Analytical reports for skeptical audiences should generally follow the _________ approach.

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indirect

question

Which of the following is not a common organizational format for analytical reports?

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focusing on information

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One potential drawback of focusing on conclusions in a report is that you may

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oversimplify the contents

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A report focused on recommendations should

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first establish or verify the need for action

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Any risks involved with your recommendations should

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be addressed clearly in your report

question

Unlike those focused on conclusions or recommendations, reports focusing on logical arguments

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use the indirect approach

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Which of the following is not a strategy for structuring reports focused on logical arguments?

answer

Direct approach

question

The 2+2=4 approach

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is the first strategy to try when writing reports that include recommendations

question

Because of its natural feel and versatility, the ________ approach is generally the most persuasive way to develop an analytical report for skeptical readers

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2+2=4

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One drawback of using the yardstick approach to structure business reports is that

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you must discuss all the alternatives, even if many of them turn out to be irrelevant and/or unproductive

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You're writing an analytical report outlining the benefits of starting a recycling program. You need to explain how the program meets numerous criteria including reasonable cost, ease of implementation, and long-term impact. The ________ approach will probably be the best way to organize your report

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yardstick

question

A contractor receives a request from the owner of a company to bid on a large-scale construction project. The contractor will prepare a(n)

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solicited proposal

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In an unsolicited proposal, the writer

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must convince readers that a problem or opportunity exists

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At the beginning of a research project, you need to

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familiarize yourself with the subject

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Sources of secondary information include

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newspapers and periodicals

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Which of these documents would not qualify as primary research?

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The most recent issue of a trade magazine in your industry

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In evaluating material you have gathered for a report, you should

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check the material for currency

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A web directory differs from a search engine in that

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human editors find and index the websites to include

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A metacrawler is

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a special type of engine that searches several search engines at once

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Unlike Internet search engines, online databases

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often provide access to various parts of the hidden Internet

question

To conduct an effective database search,

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consider questions such as where useful information might be found.

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You would not need to cite a source if you

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provided general knowledge about your topic

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The two most common primary research methods are

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surveys and interviews

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You create a survey and administer it five times under identical conditions. because it yielded completely different results each time, you should conclude that this survey is

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not reliable

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"What are your plans for expanding your sales to the European market?" is an example of

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an open-ended question

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Which of the following is a closed-ended question?

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Do you think the proposed expansion plan is feasible?

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Unlike a summary, a paraphrase

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restates the original material in your own words and with your own sentence structures

question

One task in effective paraphrasing is to

answer

check your version against the original to make sure that you didn't alter the meaning

Chapter 11: Planning Reports and Proposals

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