Business Communications Chapters 16-19 – Flashcards

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When you're introducing a presentation, include a __ to help your audience understand the structure content of your message.
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preview section
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Selecting the right medium for your presentation is
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an important decision since technology offers a number of choices.
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For business presentations, time constraints are usually
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rigid, permitting little or no flexibility.
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in preparing presentations, keep in mind that audience attention levels and retention rates drop sharply after __ minutes
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20
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When organizing a speech, use the indirect approach if your purpose is to __ and the audience is __
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persuade; resistant
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formal speeches differ from informal ones in that
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formal speeches are often delivered from a stage or platform
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an effective introduction to a presentation will accomplish all of the following except
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telling the audience how to take action based on your reccomendations
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The sentence "Now that we've identified the problem, let's take a look at some solutions" is an example of
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a transition between major sections of a presentation
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when you're concluding a business presentation:
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briefly restate the main points of your presentation
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if the purpose of your presentation is to get your audience involved in an upcoming project, you should:
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close by explaining who'll be involved and what they'll do.
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except for very short speeches, don't try to memorize a presentation because
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you wont be able to respond to questions during your presentation you'll probably sound stilted while you're talking you might forget your lines
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delivering your presentation by reading it word-for-word is usually a bad idea except when
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you're covering policy statements or legal documents that must be presented verbatim.
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the most effective and easiest mode of speech delivery in nearly all situations is:
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speaking from an outline or notes
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rehearsing your presentation on video will:
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help you check your voice, timing, phrasing, and physical gestures
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when checking the location of your presentation in advance, you should:
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find out whether the venue offers a projection system that you will be expected to use
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which of the following is NOT a good way to deal with speaking anxiety?
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focus on being perfect
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the purpose of visuals is to __ during a presentation
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support and clarify what you have to say
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while you're making design choices for an electronic slide deck, let simplicity be your guide because:
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keeping things simple reduces the chances of something going wrong simple visuals are less likely to be misinterpreted simple materials often take less time to create
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a disadvantage of electronic presentations is
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they can be time-consuming to create
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the most popular visual aids for presentations are
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electronic slides
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chalkboards and whiteboards are particularly useful for
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small-group sessions
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unlike structured slides, free form slides:
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don't follow a rigid design structure
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4 important design elements to consider when creating slides include all of the following except:
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writing content
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when you're considering the use of colors in your slides, keep in mind that:
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color can account for a large part of an audience's acceptance or rejection of an idea
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in a presentation designed to reassure your audience after layoffs and bad news about company profitability, the best color to use is:
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blue
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when preparing text slides for an upcoming presentation, you should
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limit each slide to expressing a single thought, concept, or idea
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to make your slides more readable:
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limit the text on each slide to four or five lines with four or five words per line
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__ control how one slide replaces another slide on the screen; __ control; the release of text, graphics, and other elements on individual slides.
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slide transitions; builds
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if you're planning to use a video in your presentation, make sure that it's
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brief, relevant, and interesting
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hyperlinks are useful in slide presentations for
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customizing one electronic presentation for several audiences providing additional details without having to incorporate each detail into a slide accessing additional information during Q&A periods
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the best time for college students to begin developing a job search strategy is
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now- even if they are a year or more from graduation
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by definition, a resume' is a
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structured summary of a person's education, employment background, and job qualifications
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when conducting a job search, you can use the internet to
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research various companies look for job openings respond to job openings
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starting with your initial contact and continuing throughput the interview process, you should
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explain how your skills and accomplishments will meet the needs of the employer
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the purpose of a resume is to
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get you an interview
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the most common way to organize a resume is
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chronologically
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when you're preparing an introductory statement for your resume', all of the following except __ can be a good choice
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a personal preferences statement
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which of the following would be the best wording to use on a resume'?
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"supervised staff of six employees"
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