question

The four tasks involved in completing business reports and proposals include all of the following except

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illustrating.

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Which of the following is not included in the prefatory parts of a formal report?

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introduction

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You should include a title fly with business reports when you want to

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add a touch of formality to the report.

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The letter of authorization and the letter of acceptance are used to

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make sure everyone is clear about the report's intent.

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To help ensure accuracy, the table of contents for a formal report should be prepared

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after the report is complete, thoroughly edited, and proofed.

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The term ________ is another name for a synopsis in a technical or professional report.

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abstract

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An executive summary

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gives a fully developed ;mini; version of the report.

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Which of the following is the best heading for the close of a formal report?

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Summary

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The introduction is a good place to tell readers why they should be concerned with your topic.

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T

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Unlike reports, most proposals

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contain few supplementary parts.

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The text of a proposal

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consists of the introduction, body, and close.

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Urging readers to act in the close of a proposal

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is an effective and reasonable strategy.

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Formal proposals contain many of the same components as other formal reports, however, there is a difference in

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text.

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An ideal approach to proofreading a formal report or proposal is to

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have two people review it-one who is an expert on the topic and one who is not.

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For electronic distribution of reports and proposals, you should

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always send documents as PDF files, unless the audience requests otherwise.

question

Which of the following would be the most effective way to deliver a report that you've prepared for a small group of managers in your local office?

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Deliver the report to them in person.

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Information such as the report title, the writer's name, and the submission date are usually found

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on the cover.

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Placing detailed supporting materials online instead of in a traditional appendix

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can make it much more convenient for readers to access.

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The body of a proposal

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gives complete details on a proposed solution and describes anticipated results.

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A synopsis or executive summary is usually less useful in a formal proposal than in other types of formal reports.

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T

question

Because they are based on the main text of the report, prefatory parts should be wri

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after the text has been completed.

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One advantage in using a PDF file to send a report is the author's ability to

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control how the document is displayed on a computer.

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Explain why it is generally best to prepare the prefatory parts of your report after you've written the text.

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Although prefatory parts are placed before the text of your report, many of these parts (such as the table of contents, list of illustrations, and executive summary) are easier to do after the text has been completed because they directly reflect the contents.Other parts (such as the cover and title page) can be prepared at almost any time.

question

The ________ is not included in the prefatory parts of a formal report.

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introduction

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Explain the difference between a title fly and a title page.

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The title fly is simply a plain sheet of paper with only the title of the report on it. The title page, however, includes the title; the name, title, and address of who ever authorized the report; the name, title, and address of the person who prepared the report;and the date the report was submitted.

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When you receive an RFP, you'll usually find that it includes

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specific instructions on referring to the RFP itself in your proposal.

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In preparing a solicited proposal, how should you handle the RFP?

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Normally, an RFP will specify how you should refer to the RFP itself in your proposal. Organizations that issue RFPs include instructions because they need a methodical way to track all their active RFPs and the incoming responses. Some organizations require that you include a copy of the entire RFP in your proposal. Others simply want you to refer to the RFP by name or number. Just make sure you follow the RFP's instructions in every detail. If there are no specific instructions in the RFP, use your best judgment, based on (1) the length of the RFP and (2) how you received the RFP, either hard copy or online.

question

The authors of an informational report have referred to a multitude of data on the spending habits of 18- to 25-year-old Americans. They want to provide readers with access to this information, but realize it's too lengthy to include in the body of the report. Where should they place it?

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in an appendix

question

In a proposal designed to persuade clients to order surge protection equipment from your company, the close should

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describe the action(s) you would like readers to take.

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When revising reports and proposals, present your data in a way that

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meets your audience's needs.

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Sending reports and proposals as PDF files

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reduces the likelihood of inadvertently spreading macro viruses and other contaminations.

question

To help ensure accuracy, the table of contents for a formal report should be prepared

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after the report is complete, thoroughly edited, and proofed.

question

Describe the primary function of the letter of transmittal.

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The letter of transmittal introduces your report to the audience.

question

List at least three factors that can help you decide what parts to include in a business report.

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(1) The type of report you are writing, (2) the length of your report, (3) what your audience expects and requires (4) your organization's preferences.

question

You've used information from several websites to support your argument in a formal report. You should

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clearly document the sources in the report.

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