Access Chapter 2 Study Guide – Flashcards

To view the results of a query, open it by pressing and holding or right-clicking the query in the Navigation Pane and tapping or clicking ____ on the shortcut menu.

To save a query, tap or click the Save button on the ____.

To find the largest amount paid amount for a client, select ____ as the entry in the Total row for the Amount Paid column.

To export data from a query to Excel, select the query in the Navigation Pane, tap or click ____ on the ribbon, and then tap or click the Excel button.

To create a new query in Design view, tap or click CREATE on the ribbon to display the CREATE tab and then tap or click the ____ button to create a new query.

In the accompanying figure, you can enter CSU10 in the ____ row of the Customer Number field to find all customers whose customer number is CSU10.

To find all customers whose current due amount is greater than $1,000.00, enter ____ in the Criteria row of the Current Due column.

To order the records in the answer to a query in a particular way, you ____ the records.

In the accompanying figure, you can delete the table by pressing and holding or right-clicking the field list and tapping or clicking ____ on the shortcut menu.

In the accompanying figure, you can remove a column by tapping or clicking just above the field name to select the column and then tapping or clicking the ____ key(s).

To include calculated fields in queries, enter a name for the calculated field, a(n) ____, and then the expression in one of the columns in the Field row.

In the accompanying figure, the Customer table was added to the query by selecting the table and tapping or clicking the Add button in the ____ dialog box.

To indicate grouping in Access, select ____ as the entry in the Total row for the field to be used for grouping.

To change the design of a query that is not currently open, press and hold or right-click the query and then tap or click ____ on the shortcut menu.

To print the results of a query that is open, tap or click FILE on the ribbon, tap or click the ____ tab in the Backstage view, and then tap or click Quick Print.

To create a crosstab, click the ____ button on the CREATE tab.

Less than (<), greater than (>), and NOT (not equal to) are examples of ____.

To display the entire entry for a calculated field, select the column in the Field row, right-click to display the shortcut menu, and then click ____.

In the accompanying figure, press and hold or right-click the join line and tap or click ____ on the shortcut menu to display the Join Properties dialog box.

To create a parameter query, enter a parameter rather than a specific value as a criterion in the design grid. The parameter must be enclosed in ____.

To use the Expression Builder to create a calculated field, select the column in the Field row, right-click to display the shortcut menu, and then click ____.

In the accompanying figure, the ____ line between matching fields in the two tables indicates that the tables are related.

The ____ operator allows you to search for a range of values in one field.

In the accompanying figure, Amount Paid is the ____ key. a. primary sort b. major c. secondary sort d. minor

To re-use saved export steps, tap or click the Saved Exports button on the ____ tab on the ribbon.

The special criteria that can be used in queries are ____. a. IN b. AND c. BETWEEN d. INCLUSIVE

To calculate statistics for only those records that satisfy certain criteria, select ____ as the entry in the Total row for the field, and then enter the criterion in the Criteria row.

For group calculations, Microsoft Access supports ____ built-in statistics. a. STDEV b. MAX c. LOW d. VAR

The accompanying figure illustrates using a query to ____ tables; that is, to find records in two tables that have identical values in matching fields.

To sort records in a query, specify the sort order in the ____ row of the design grid below the field that is the sort key.

When you enter text data in a criterion, you must enclose the text in quotation marks.

If you specify more than one sort key, the sort key on the left will be the major sort key and the one on the right will be the minor sort key.

You can export data from Access to the standard Word format.

To find all customers whose returns are greater than $0.00 or whose book rep is book rep number 42, enter each criterion on the same row.

The expression for a calculated field can be typed directly into the Field row.

The question mark (?) wildcard represents any collection of characters.

A property sheet is a window containing the various properties of the object.

The field or fields on which records are sorted is called the sort key.

In fixed-width files, each record is on a separate line and the fields are separated by a special character.

To create a top-values query, use the Top Values box on the DESIGN tab to change the number of records to be included from All to the desired number.

A query that prompts for input whenever it is run is a dialog query.

To find all customers whose names begin with S, enter S? in the Criteria row of the design grid.

To enter a number in a criterion, type the number without any dollar signs or commas.

The asterisk (*) wildcard represents any collection of characters.

You cannot create a report for a query.

When you sort data, duplicates are not included.

Grouping means creating groups of records that share some common characteristic.

Crosstab queries are useful for summarizing data by category or group.

A crosstab query calculates a statistic for data that is grouped by two different types of information. ____________________

A summary function is a function that performs some mathematical function against a group of records. ____________________