MGMT 304 Chapter 6 – Flashcards
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Why do you need to revise your first writing?
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To provide tighter, clearer, and more compelling information
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When writing longer messages, what issue is important to your conclusion?
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Leaving the audience with a positive impression
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When evaluating someone else's writing, what element should you keep in mind?
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Recognize the dual responsibility this work entails
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In the third step of the three-step writing process, which of the following tasks is NOT important to completing your messages?
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Electronic media negates the need for any of these
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When reviewing the organization of your message, which of the following questions is unnecessary to ask yourself?
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Repeating the main points throughout the message
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When evaluating someone else's writing to make it more effective, which of the following questions should you NOT ask yourself?
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By assisting in making this piece more effectively written, will i also be empowered to pursue my own agenda?
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Using headings and subheadings serves what function in improving the readability of your messages?
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Helps the readers make connections between related pieces of information
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Readability indexes are limited by what they are able to measure. Which answer below is NOT one of the things readability index measures?
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Proper word usage
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Which technique listed below will NOT make your message easier to read and easier to skim?
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Assuming a piece of text is readable if it score well on a readability index
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Using lists can make your message or document easier to read, skim, and understand. Which of the following reasons is NOT a good reason to use lists in your document?
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Lists are easier to read, skim, and understand if they are nonparallel
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When editing for clarity which of the following tips should you NOT employ?
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Make sure that your headings are in bold
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Which of the following answers is NOT one of the four software functions that can help bring out the best in your documents?
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Revision marks or change tracking
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When editing for conciseness with the goal of earning a reputation for efficient writing, which of the following tips should you NOT employ?
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Use as many $100 words as possible
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When revising business messages, which of the following answers NOT one the four critical tasks on the checklist of tasks you should complete?
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Make the document easy to skim with headings and subheadings
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Camouflaged verbs are verbs often changed into nouns and adjectives when some suffixes are added, requiring another verb in order to get your point across. Which suffixes are NOT included in the list?
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-ed, -er, or, -est
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If a "picture paints a thousand words," what impact does a visual design have on your readers?
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Sends a nonverbal message to your readers, influencing their perception of the communication before they read a single word
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When working to achieve an effective design, which of the following elements should NOT be included?
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Artistic license
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When it comes to designing the production side of your message for readability, which of the following answers impacts your produced message positively?
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A polished, inviting design
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Type style is an important facet of your presentation. Which of the following statements regarding type style is false?
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It is acceptable to use a smaller font in order to squeeze in extra text
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Becoming familiar with formatting capabilities can dramatically improve the production quality of your documents. Which of the following formatting tools or features is least important for you to be adept at using?
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Desktop publishing software
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Which of the following factors do you NOT need to consider when designing and creating multimedia documents?
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Rich media
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White space is important in both visual and printed presentations. Which of the following answers is NOT a good description of white space?
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Word spacing
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When it comes to typefaces, which of the following statements is NOT true?
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Use as many different kinds of typefaces in your presentation for variety and to pique interest
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When proofreading your documents for the final time, which of the following techniques from professional proofreaders does NOT ensure high-quality output?
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Review only complex electronic documents online
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When it is time to distribute your message as either a 100-page report with full-color graphics or a massive multimedia file, which of the following factors do you NOT need to consider?
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Vigilance
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Which of the following was not mentioned in the video as a way to keep business messages readable?
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Keep sentence lengths consistent.
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Which of the following accurately lists the four major design elements for textual messaging?
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Whitespace, margins, typefaces, and type styles
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Which of the following is NOT considered a principle of effective message design?
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Lighting
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Which of the following should be considered when selecting a distribution method for messages?
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Secruity
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Which of the following proofreading tips should be followed to avoid making errors in textual business messages?
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Make multiple passes through the document.
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When creating the title for a blog entry, you should____.
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make sure it is a clear statement of topic in a readable typeface
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The type for subheadings should____.
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be in an easily readable font
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Blogs are more readable if____.
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they have generous white space
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Headings should be____.
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handled consistently throughout
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Paragraphs in a blog entry should_____.
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be as short as possible
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Standard business memos include a title like "____"
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Internal Memorandum
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The four common headings used in a business memo are, ___.
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Date, To, From, Subject
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Since a memo follows a pre-set design and is a more informal method of communication, it doesn't typically include____.
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an opening salutation
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Use "who" to refer to ___and use "that" to refer to____.
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a specific person; groups of people
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The close of a memo does not require a signature block because____.
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the heading already indicates who the document is from
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All of the following questions EXCEPT ____ will help you evaluate the content of a business message.
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Are the sentences too long?
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If you are asked to evaluate someone else's writing, remember that _____.
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your job is to help the other writer succeed at his or her task
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When starting the revision process, focus on all of the following EXCEPT ____.
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tone, content, organization, and style
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Which of the following questions will be useful when you are evaluating the organization of a business message?
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Are the main points covered in the most logical order?
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At the start of the revision process, focus your attention on content, organization, style and _____
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tone
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Which of the following will NOT improve a document's readability?
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Replacing bulleted and numbered lists with formal narratives
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Which of the following statements is FALSE?
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Shorter sentences are best for conveying complex ideas and information
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Which one of the following is NOT an important function of headings and subheadings?
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Providing decorative elements
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Well-written____ are self-contained; therefore, readers can understand them without having to read the rest of the document.
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informative headings
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Long sentences are often best for _____
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complex ideas, multiple points, summarizing, and previewing
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When you are editing a document for clarity, do NOT ____.
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construct longer sentences
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All of the following phrases EXCEPT ____ are grammatically parallel.
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identification of new foreign markets
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When you are editing a document for conciseness, ____ is NOT a consideration.
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creating headings and subheadings
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A ___ can monitor sentence elements and words that tend to be misused.
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grammar checker
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Grammar checkers can highlight items you should consider changing such as:
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long sentences, misused words, and misused words
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____ is NOT one of the elements that will help you design effective business documents?
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Enthusiasm
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Which of the following statements is FALSE, as it pertains to business writing?
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Using all uppercase letters helps your reader recognize the shapes of words.
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Page or screen design, graphical elements, and typography all have an effect on the ____ of a business message.
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production quality
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Use ____ to define the space around your text and between text columns.
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margins
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The _____ of your message (the total effect of page or screen design, graphical elements, and typography) plays an important role in the effectiveness of your message.
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production quality
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Which of the following statements about proofreading business messages is TRUE?
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Proofreading is the quality inspection stage for your documents.
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Which of the following is NOT a tip for better proofreading?
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Proofreading the document as soon as it is finished
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All of the following, EXCEPT ____, are perceptual tricks that should be used during the process of proofreading a document.
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multitasking with your smart phone while you are proofreading
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____ is a methodical procedure in which you look for specific problems in a document.
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Proofreading
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Tips for proofreading do not include
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proofing when you are tired
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Consider ____ when choosing a means of distributing a business message.
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cost, convenience, time, security, and privacy
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Which of the following statements is FALSE?
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Cost is never an issue when you must convey a business message.
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The question of whether to mark business messages as "urgent" pertains to the distribution factor of ___
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time
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____ will be the best medium for digital transmission of extremely large files.
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Recordable media and a file hosting site
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When choosing the method to distribute your messages, do not
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advertising
