Project Integration Management – Flashcards
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Define Project Integration Management.
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The processes required to ensure that the various project elements are identified, combined, unified, and coordinated effectively. [Initiating, Planning, Executing, Monitoring and Controlling, and Closing]
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What six major processes are included in Project Integration Management?
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Develop project charter, develop project management plan, direct and manage project work, monitor and control project work; perform integrated change control; and close project or phase. [Initiating, Planning, Executing, Monitoring and Controlling, and Closing]
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List the one initiating process in Project Integration Management.
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Develop project charter. [Initiating]
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What is the purpose of the direct and manage project work process?
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The process of leading and performing the work in the project management pan and implementing approved changes to achieve project objectives. [Executing]
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What is meant by integrated change control?
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A formal process to review, approve, and manage changes to project deliverables, documents, organizational process assets, and the project management plan throughout the project and communicating their disposition. [Monitoring and Controlling]
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What are two tools and techniques used to develop the project management plan?
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• Expert judgment. • Facilitation techniques. [Planning]
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What is a major factor in making and prioritizing project selection decisions?
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The performing organization's strategic plan. [Initiating]
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What are the four inputs to the develop project management plan process?
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• Project charter • Outputs from planning processes • Enterprise environmental factors • Organizational process assets [Planning]
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What are the three categories of organizational process assets used in developing the project charter?
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• Organizational standards, processes, policies, and process definitions. • Templ ates. • Historical information and lessons learned knowledge base. [Initiating]
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Provide five examples of the project management information system (PMIS) that can be used in direct and manage project work.
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• Scheduling software • Configuration management system • Information collection and distribution system • Web interface to other online automated systems • Work authorization system [Executing]
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What is the purpose of the project charter?
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To authorize a project or a phase. It also documents the business needs, current understanding of the customer's needs and high-level requirements, assumptions and constraints, and the requirements for the project's new product, service, or result. It provides the project manager with the authority to apply organizational resources to the project. [Initiating]
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In the close project process, what are the three updates to organizational process assets?
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• Project files • Project or phase closure documents • Historical information [Closing]
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When should the project manager be identified and assigned?
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As early in the project as is feasible, but always prior to the start of project planning and preferably during project charter development. [Initiating]
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What are three tools and techniques used in close project or phase?
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• Expert judgment • Analytical techniques • Meetings
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What are the three items referenced in the project statement of work?
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• Business need • Product scope description • Strategic plan [Initiating]
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Who should issue the project charter?
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The sponsor, PMO staff person, or a portfolio governing body chairperson, or an authorized representative at a level appropriate to procure funding and commit resources to the project. [Initiating]
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What is a project management plan?
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A formal, approved document that defines how a project is executed, monitored and controlled, and closed. [Planning]
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What does the project charter authorize the project manager to do?
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Authorizes the project manager to apply resources to project activities. [Initiating]
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During which project integration management process is the majority of the project's budget spent?
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Direct and manage project work [Executing]
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What is meant by corrective actions?
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An intentional activity that realigns performance of the project work with the project management plan [Executing and Monitoring and Controlling]
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What is involved in the close project process?
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Finalizing all activities across all Project Management Process Groups to formally complete the phase or project [Closing]
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What are the three tools and techniques for direct and manage project work?
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• Expert judgment • Project management information system • Meetings [Executing]
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What is a deliverable?
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Any unique and verifiable product, result, or capability to perform a service that must be produced and provided to complete a process, phase, or the project itself. [Executing]
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What are the five outputs from the direct and manage project work process?
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• Deliverables • Work performance data • Change requests • Project management plan updates • Project document updates [Executing]
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Why is change control necessary on projects?
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Because projects rarely run exactly according to the project management plan. [Monitoring and Controlling]
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What are three types of meetings?
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• Information exchange • Brainstorming, option evaluation, or design • Decision making [Executing and Monitoring and Controlling]
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List three configuration management activities included in the integrated change control process.
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• Configuration identification • Configuration status accounting • Configuration verification and audit [Monitoring and Controlling]
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What should be done if the project is terminated prior to completion?
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Document the reasons for actions taken if the project is terminated before completion. [Closing]
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What is meant by a defect repair?
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An intentional activity to modify a nonconforming product or product component [Executing and Monitoring and Controlling]
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What is an element of the project management plan that affects the perform integrated change control process?
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Change management plan as it provides direction for managing the change control process and documents the formal change control board [Planning and Monitoring and Controlling]
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What are the seven inputs to the Monitor and Control Project Work process?
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• Project management plan • Schedule forecasts • Cost forecasts • Validated changes • Work performance information • Enterprise environmental factors • Organizational process assets [Monitoring and Controlling]
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What is a change control board (CCB)?
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A group of people responsible for reviewing, evaluating, approving, delaying, or rejecting changes to a project and recording and communicating the decisions [Monitoring and Controlling]
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What three items are part of the project approval requirements in the project charter?
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• What constitutes project success • Who decides if the project is a success • Who signs off on the project [Initiating]
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What are the four inputs to perform integrated change control?
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• Approved change requests • Change log • Project management plan updates • Project document updates [Monitoring and Controlling]
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List seven sources of expert judgment.
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• Other units in the organization • Consultants • Stakeholders, including customers or sponsors • Professional and technical associations • Industry groups • Subject matter experts • Project management office [Initiating]
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How is expert judgment used in perform integrated change control?
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As a tool and technique. Experts serve on the change control board to approve, review, evaluate, delay, or reject changes to the project baselines. [Monitoring and Controlling]
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List seven reasons for which a business case for a project may be created.
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• Market demand • Organizational need • Customer request • Technological advance • Legal requirement • Ecological impact • Social need [Initiating]
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What is the primary objective of the business case?
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To help the organization determine if the project is worth the required investment. [Initiating]
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What are three elements of the project management plan that may be used in integrated change control?
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• Scope management plan • Scope baseline • Change management plan [Planning and Monitoring and Controlling]
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List three items that may be part of work performance information.
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• Status of deliverables • Implementation status for change requests • Forecasted estimate to complete [Executing and Monitoring and Controlling]
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What is the difference between a standard and a regulation?
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A standard provides for common and repeated use, rules, guidelines, or characteristics for activities or results. A regulation is a government-imposed requirement for which compliance is mandatory. [Planning and Executing]
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What is a change control system?
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A set of procedures that describes how modifications to the project deliverables and documentation are managed and controlled [Monitoring and Controlling]
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Change requests are issued, and approved changes are implemented in which process?
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Direct and manage project work [Executing]
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What are approved change requests?
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A change request that has been processed through the integrated change control process and approved [Executing and Monitoring and Controlling]
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Why is a change log used?
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To document changes that occur during a project especially in terms of time, cost, and risk; it also includes rejected change requests [Monitoring and Controlling]
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What are three examples of personnel administration as an enterprise environmental factor in the direct and manage project work process?
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• Hiring and firing guidelines • Employee performance reviews • Training records [Executing]
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What is rolling wave planning?
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A progressive detailing of the project plan, providing detailed information about the work to be done in the current phase of the project and less information about the work to be done in later phases. [Planning]
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When is work performance data collected?
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During the direct and manage project work process [Executing]
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What are the four inputs to the direct and manage project work process?
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• Project management plan • Approved change requests • Enterprise environmental factors • Organizational process assets [Executing]
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The administrative closure procedure provides a stepby-step methodology that addresses three actions and activities. List them.
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• Satisfying completion and exit criteria for the phase or project • Transferring the project's products, services, or results to the next phase or to production or operations • Collecting phase or project records, auditing project successes or failures, gathering lessons learned, and archiving project information [Closing]
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What are the five categories of project management processes?
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• Initiating • Planning • Executing • Monitoring and Controlling • Closing [Initiating, Planning, Executing, Monitoring and Controlling, and Closing]
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What is a project management office (PMO)?
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An organization structure that standardizes project related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques [Initiating, Planning, Executing, Monitoring and Controlling, and Closing]
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At what level in the organization should the Project Sponsor be located?
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At a level where the Project Sponsor is authorized to fund the project. [Planning]
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What are three project documents that may be updated as a result of the monitor and control project work process?
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• Forecasts • Performance reports • Issue log [Monitoring and Controlling]
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What four tools and techniques are used to monitor and control project work?
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• Expert judgment • Analytical techniques • Project management information systems • Meetings [Monitoring and Controlling]
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What is the project statement of work and how is it used in the develop project charter process?
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A narrative description of the products, services, or results to be supplied by the project. It is an input to the develop project charter process. [Initiating]
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Name five subsidiary plans of the project management plan.
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Five of any of the following: • Scope management • Requirements management • Schedule management • Cost management • Quality management • Process improvement • Human resource • Communications management • Risk management • Procurement management • Stakeholder management [Planning]
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What are three baselines that form the project baseline?
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• Scope baseline • Schedule baseline • Cost baseline [Planning]
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When is the project management information system first introduced?
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Direct and manage project work process [Executing]
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Provide four examples of items in the lessons learned knowledge base.
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• Project records and documents • Project closure information and documents • Results of previous project selection decisions and performance information • Information from risk management activities [Closing]
