Integrated Initiation and Planning (PMBOK Guide Fifth Edition) – Flashcards
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The Project Integration Management Knowledge Area includes six processes:
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- Develop Project Charter - Develop Project Management Plan - Direct and Manage Project Work - Monitor and Control Project Work - Perform Integrated Change Control - Close Project or Phase Each of these processes links through a system of inputs and outputs. Together, they coordinate all activities and other processes in the project life cycle. Some of the Project Integration Management processes repeat in each project phase.
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What are the roles of Project Integration Management in a project?
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- Providing solutions to meet changing project needs - Effectively managing resource allocation - Coordinating processes to accomplish the project's objectives in a methodical way
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How are the Monitor and Control Project Work and Perform Integrated Change Control processes linked?
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Change requests generated as a result of monitoring and control activities become an input to the Perform Integrated Change Control process.
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How is the Close Project or Phase process linked to the Direct and Manage Project Work, Monitor and Control Project Work, and Perform Integrated Change Control processes?
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- The project management plan, created or updated through the other processes, is an input to the Close Project or Phase process - It uses accepted deliverables from the Direct and Manage Project Work process as an input
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What is the main way in which the Develop Project Charter process and the Develop Project Management Plan process are linked?
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The project charter is a key input to the Develop Project Management Plan process
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How do the Direct and Manage Project Work process and the Monitor and Control Project Work process interact with each other?
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- Work performance data, an output of the Direct and Manage Project Work process, is processes and work performance information becomes an input to the Monitor and Control Project Work process - The Monitor and Control Project Work process often generates change requests that, if approved, become inputs to the Direct and Manage Project Work process
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What are examples of the inputs to the Develop Project Charter process?
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- Contracts with customers, suppliers or vendors - Company project management templates - The statement of work (SOW) for the project - The project's business case - Aspects of organizational infrastructure likely to affect the project - Standardized processes for authorizing work - Relevant governmental standards
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Which types of business needs may create the need for a project?
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- Market demand - Customer requests - Adaptation to technological advances - Training requirements - Business or Social needs - Compliance with legal requirements and governmental standards
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What roles does expert judgement play in developing a project charter?
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- It's the technique used to assess inputs and develop the project charter - It plays a role in defining the product and project requirements included in the project charter
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Shipping staff who receive training on the use of a new tracking software is an example of what type of customer?
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Internal Customer
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A celebrity event planner who hires your company to provide full catering services for weddings is an example of what type of customer?
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External Customer
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A nonprofit organization that buys a new series of self-help books that you have launched is an example of what type of customer?
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Consumer
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New laws require perishable products to contain more specific food labels is an example of what kind of business need?
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Legal requirement
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Your company supplies disaster relief to flood victims is an example of what kind of business need?
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Social need
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Your company is contracted to supply a new product line of manufacturing equipment is an example of what kind of business need?
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Customer request
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Retailers are selling far larger numbers of solar panels than in previous years is an example of what kind of business need?
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Market demand
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Your company updates its telecommunication products to take advantage of new satellite communications is an example of what kind of business need?
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Technological advance
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Your company needs to upgrade its phone system is an example of what kind of business need?
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Organizational need
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A person who buys your computer games to play on his/her personal computer at home is an example of why type of customer?
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External customer & Consumer
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A hotel chain that contracts your company to make customized light fittings for distribution to its hotels worldwide is an example of what type of customer?
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External customer
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The Human Resources Department in your company, in relation to a project to develop a new employee payroll system is an example of why type of customer?
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Internal customer
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What roles does expert judgement play in developing a project charter?
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- It's a technique used to evaluate project charter inputs - It's used to help define the product and project requirements that go into the project charter
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Why is it important to develop a project charter?
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By approving a project charter, the project sponsor formally authorizes a project. So the charter serves as an official agreement about what a project must achieve and how, at a high level. It gives the project manager the authority to assign organizational resources and links the project to the ongoing work of the organization
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Business need
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Describes the business reason for initiating the project, specifically stating the business problem that the project will resolve.
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Measurable objectives and success criteria
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Defines the measurable business goals and objectives and factors that are deemed critical to the success of a project. These criteria are used to measure what must be done for the project to be acceptable to stakeholders.
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Project requirements
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Describes what is needed to perform the work to the required specifications.
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Product scope description
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Describes the product to be delivered and establishes the boundaries of the project.
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Milestones and deliverables schedule
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Describes the deliverables, which are a set of outputs for each milestone delivery date. This information provides checkpoints for monitoring project progress and validating work.
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Summary budget
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Provides an itemized forecast of estimated or intended expenditures.
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Approval requirements
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Describes the quality objectives for each deliverable in terms of output standards and approval requirements. This includes all the product-related reviews and processes that will be carried out during the project.
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Nominated project manager
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Establishes the authority of the named individual to make decisions and lead the project, and identifies this person's main responsibilities and authority level.
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Project sponsor approval
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Names the person who has ultimate responsibility for the project and who has the formal authority to approve the project charter.
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What are some of the inputs for the Develop Project Management Plan process?
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- Subsidiary plans - Historical information - Governmental regulations - Project Charter
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Which process-related components do you need to consider for the project management plan?
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- Phases or life cycle stages of the project - Procedures for carrying out work to meet project objectives - Tailored project management processes
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What control-related information should you include in the project management plan?
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- How changes and document version control will be handled - How project issues will be monitored and managed - How configuration management will be performed
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The performance measurement baseline consists of which individual baselines?
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- Cost - Scope - Schedule
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What information from subsidiary plans is included in the project management plan?
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- Quality management processes - Procurement processes
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The Project Charter is an output of...?
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The Develop Charter process
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The Project Charter contains what basic information you develop into a detailed project management plan during the Planning group process?
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- Project purpose / justification - Measurable project objectives and success criteria - Requirements - Product characteristics - Milestones and schedule - Summary budget - Project approval requirements - Project manager - Project sponsor
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The project management plan converts what's in the charter into detailed plans for meeting the requirements it outlines. It contains:
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- A project overview - A description of the business need - The success criteria - Composition of the project team - Subsidiary plans (Cost management, Human Resources, etc.)
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When gathering inputs for a project management plan, why is it important to include the outputs of other processes?
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The project management plan is a formal document that defines how a project team will execute, monitor, control and close a project. It contains a collection of subsidiary plans that are developed during the Planning processes of several Knowledge areas: Project Scope, Time, Cost, Quality, Human Resources, Communications, Risk, Procurement and Stakeholder Management. Example: The communications management plan is an output of the Plan Communications Management process and an input to the Development Project Management Plan process
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Subsidiary Plans include...
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- Scope - Schedule - Cost - Quality - Human Resources - Communications - Risk - Procurement - Stakeholder
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What enterprise environmental factors are inputs into the Develop Project Management Plan process.
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- Governmental regulations or industry standards - Project management information systems - Company infrastructure - Personnel administration information - Organizational structure and culture
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What are the inputs a Project Manager would use when developing the Project Management Plan?
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- The Schedule Management Plan - Historical information - The Project Charter - Infrastructure information
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What role does expert judgement play in developing a project management plan?
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It helps you in tailoring processes to meet project needs and it assists you in developing technical and management details
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The amount of detail included in a Project Management Plan depends on?
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- Nature of the project - Level of experience of project team - Level or risk - Project environment
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A Scope Baseline is composed of...
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- Project Scope Statement - Work Breakdown Structure (WBS)
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A Scope Baseline is used to...
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- Measure performance - Monitor scope changes - Ensure meeting project objectives
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A Schedule Baseline is used to...
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- Develop a schedule - Estimate the duration of individual activities based on available resources
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A popular tool used to illustrate a schedule is
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Gantt chart
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A Cost Performance Baseline is also called
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Authorized Project Budget
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A Cost Performance Baseline is used to...
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- Monitor planned against actual costs - Control costs - Manage budget changes
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What baselines would you include in a performance measurement baseline?
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- Cost Performance - Schedule - Scope
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Subsidiary Management Plans
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- Schedule - Cost - Quality - Process Improvement - Human Resource - Communication - Risk - Procurement - Stakeholder
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The Schedule Management Plan
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Describes the processes necessary to achieve on-time completion of the project. It includes the Schedule Baseline and defines the criteria for controlling the project schedule.
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The Cost Management Plan
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Contains the project budget and describes the processes involved in planning, controlling and managing costs so the project can be completed within projected budget
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The Quality Management Plan
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Includes all the activities that establish quality policies, objectives and responsibilities so that the project will meet the needs for which the project was created. The Quality Management and Process Improvement plans are often combined because they're both concerned with quality management.
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The Process Improvement Plan
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Details how to analyze processes so you can take steps to make them more efficient. It defines process metrics and process configuration. It also includes targets for improved performance to guide process improvement activities
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The Human Resource Plan
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Outlines how human resource requirement will be met Contains details of the roles and responsibilities
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The Communications Plan
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Outlines what information must be communicated about project activities and outcomes, by whom and in what format
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The Risk Management Plan
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- Documents procedures for managing risk - Identifies and quantifies risk - Outlines responsibilities for managing risk - Outlines how contingency plans will be implemented - Outlines how reserves will be allocated A useful tool that's often included is a probability and impact matrix used to quantify and prioritize risks according to their potential impacts on the project
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The Procurement Management Plan
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- Details the processes necessary to purchase or acquire required materials, products, goods and services - Outlines how the processes from developing procurement documentation through contract closure will be managed
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The Stakeholder Management Plan
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Outlines stakeholder information such as engagement levels of key stakeholders, interrelationships between stakeholders, requirements for communicating with stakeholders and the types, frequency and methods of information to be distributed to stakeholders
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What inputs do you need when developing a Project Management Plan?
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- Project Management Information Systems - Project Charter - Change control procedures - Time management plan
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What types of control-related information should you include in the Project Management Plan?
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- How configuration management will be performed - How project issues will be monitored and managed - How changes will be monitored and controlled
