CDC 4A151 Volume 1 – Flashcards
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Build an effective supply chain
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What is an important objective of any logistics provider in regards to supply chain management?
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The management of all internal and external processes necessary to satisfy a customer's order--from acquisition, through shipment, to delivery to the customer.
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Define supply chain management.
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Medical Logistics Flight
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Who serves as the SCM center for all activities within an MTF?
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A "pull" process
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SCM focuses on what type of process in meeting a customer's demands?
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Prime vendor and vendor managed inventory
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What are two products resulting from SCM efforts?
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Flexibility and distribution reliability
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What are two factors that will ensure the supply chain operates effectively and efficiently?
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The end-to-end process of ordering, shipping, receiving, storing, and issuing materiel to the using activities
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Define the "supply chain cycle."
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When a customer determines he or she has a need for an item
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What is the beginning of the SC cycle?
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When a customer determines he or she has a need for an item
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When is the SC cycle complete?
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Proper use and care of property
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What is supply discipline?
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(1) Exercise sound management of government property provided for your use. (2) Accurately maintain government property records to reflect the current inventory and condition of government property charged to accountable officers. (3) Carefully and economically use and safeguard government property. (4) Provide adequate security, protection, and storage for government property.
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List at least four of the 10 principles of supply discipline.
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Overages in some organizations and shortages in others.
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What situation is caused by keeping more supplies than are actually required?
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Minimum quantity necessary to achieve the assigned mission.
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To exercise supply discipline, requests for supplies and equipment must be of what quantities?
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When government property is used for personal tasks that are not related to your government duties.
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When is the use of government property not authorized?
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45 calendar days.
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What is the minimum number of days a property custodian can be on TDY, leave, etc., before his or her property account must be cleared and transferred?
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everything owned by the US Government
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What is public property?
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public property directly on all government employees—military and civilian.
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Who has responsibility for public property?
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a. Commanders at all levels are responsible for managing all public property b. Every member of the Air Force, military and civilian, has an obligation for the proper care, custody, safeguard, use, and disposition of the government property entrusted to him or her. This includes all public property under his or her supervision or care, whether or not he or she has signed for it.
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What is the definition for the types of property responsibility categories listed below? a. Command b. Individual
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Command
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What category of property responsibility ensures that only qualified personnel are selected and assigned as accountable officers?
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Command
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What category of property responsibility is responsible for ensuring that adequate space is provided for the proper storage of medical supplies and equipment?
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Command
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What category of property responsibility ensures that prescribed records are maintained and supply discipline is understood and exercised?
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The MLFC is accountable for the medical SRA.
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What individual is normally appointed to maintain accountability for the medical SRA?
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A property custodian can be an officer, enlisted member, or civilian designated by the MTFC or designated representative.
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Who may serve as a property custodian? Who designates this individual?
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1. Planning and forecasting requirements to meet mission goals. 2. Preparing and forwarding materiel requests to the proper agency or individual. 3. Signing custody receipts or custody receipt listings for property charged to his or her organization. 4. Complying with all directives and instructions pertaining to the property in his or her charge. 5. Promptly reporting any losses or irregularities relating to property in his or her charge to his or her immediate commander or accountable officer. 6. Taking action to reconcile and correct property records. 7. Reporting unusual purchase patterns to commanders.
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What are some of the property custodian's responsibilities?
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1. Issued for your official or personal use, whether signed for or not. 2. Under your direct control for storage, use, custody, or safeguard. 3. Lost, stolen, or abandoned while under your personal care, custody, or protection.
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List three situations in which you are personally responsible for government property.
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pecuniary liability is a monetary obligation.
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What is pecuniary liability?
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1. Documents or electronic/computer records, such as the Custodial Actions List, Custodian Receipt/Location List, an approved AF Form 601, Equipment Action Request, or other appropriate documents showing turn-in or transfer of an item to another property custodian. 2. Approved investigation documentation or certificates, schedules of collection, or other authorized adjustment documents. 3. Approved reports that provide for disposition of, or relief from, responsibilities for items that have become unusable due to damage, loss, deterioration, obsolescence, or destruction. 4. Approved inventory adjustment, or other prescribed document, to adjust losses incidental to normal day-to-day operations.
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Name the documents or electronic/computer records that can provide relief from property responsibility.
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Approved investigation documentation or certificates, schedules of collection, or other authorized adjustment documents. Approved reports that provide for disposition of, or relief from, responsibilities for items that have become unusable due to damage, loss, deterioration, obsolescence, or destruction. Approved inventory adjustment, or other prescribed document, to adjust losses incidental to normal day-to-day operations.
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List four ways you can be relieved of property responsibility.
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Supply system stocks and property record items.
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What are two primary categories of items that require ROS documentation?
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$100
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What minimum dollar value must a pilferable item exceed before a ROS is mandatory?
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any dollar value
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What dollar value must a sensitive item, such as note codes Q and R, exceed before a ROS is mandatory?
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If a ROS is not mandatory and the item is valued at $500 or less, and an individual wants to voluntarily pay for property he or she lost, damaged, or destroyed, a ROS is not required. In this situation, use DD Form 362, Statement of Charges for Government Property Lost, Damaged or Destroyed Use DD Form 362 when military personnel or civilian employees admit liability and want to pay, but don't have enough money to pay cash for damaged or lost property.
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When should DD Form 362 be used?
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If a ROS is not mandatory and the item is valued at $500 or less, and an individual wants to voluntarily pay for property he or she lost, damaged, or destroyed
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When should DD Form 1131 be used?
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efforts to reduce the size of the military footprint and to stress rapid deployment capabilities.
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Supply chain management is defined as the
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using activities, medical materiel, prime vendor, and transportation channels.
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On a broad scope, the supply chain consists of a partnership between
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supply chain cycle.
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The end-to-end process of ordering, shipping, receiving, storing, and issuing materiel to the using activities is called
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Minimum quantities of supplies you actually require to carry out the mission.
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Supply discipline is stocking what amount of supplies?
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Maintain accurate property records to reflect current inventory.
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Which is a principle of supply discipline?
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45
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How many calendar days of temporary duty requires property custodians to take action to clear their account (before departing) properly?
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whether or not such property is issued with a receipt.
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Property responsibility means that each individual is obligated to take proper care of Air Force property
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all government employees
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Congress passed laws placing responsibility for public property directly on
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Ensuring that only qualified personnel are assigned as accountable officers.
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Which is a commander level responsibility?
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Medical logistics flight commander
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Who is accountable for the medical stock record account?
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Planning and forecasting requirements to meet mission goals.
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Which is a property custodian level responsibility?
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Documents showing turn-in or transfer of an item to another property custodian.
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Which document is a category of evidence that can be used to relieve individuals of custodial responsibility?
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Supply system stocks and property record items.
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Which are the two primary categories of items that require report of survey documentation if lost, damaged, or destroyed?
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a person who lost or damaged property
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Pecuniary liability is generally limited to a maximum of one month's base pay of
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DD Form 362, Statement of Charges for Government Property Lost, Damaged, or Destroyed and is processed at the accounting and finance office.
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What form is used when civilian or military personnel admit liability, and desire to pay, but do not have enough funds to pay cash and what office is the document processed through?
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DD Form 1131
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What form is used when an individual admits pecuniary liability and wants to make a cash payment?
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• Active duty. • Retired members of the uniformed services. • Family members of active duty and retirees. • Survivors of all uniformed services who are not eligible for Medicare.
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Who makes up our TRICARE beneficiary population?
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TRICARE
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What is the name of the military's managed care program?
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15
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How many regions make up the total TRICARE program?
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Costs, quality, and access
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What aspects of healthcare delivery are MTF commanders and respective lead agents responsible for?
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A commander of a military treatment facility within the respective region.
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Who is entitled to become a lead agent?
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The lead agent
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Who is responsible for planning and coordinating the regional delivery of health care between all MTFs in the health service region?
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AFMSA
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What agency is the coordinating activity on the PWS?
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AFMLO
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What agency is the medical logistics POC for resolution of general medical materiel difficulties including those involving DSCP and other DLA centers?
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AFMLO
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What agency provides approval or disapproval on requests for reapplication of WRM funds?
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AFMLO
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What agency serves as the POC for the disposition of materiel complaints?
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MAJCOM
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Which activity is medical logistics' primary POC for matters involving investment equipment approval?
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MAJCOM
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What activity acts as primary POC concerning WRM funding?
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FSO
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With what activity do you coordinate cost center record updates?
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JMLFDC
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Who defines the functional requirements for the DMLSS AIS?
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MHS-Helpdesk
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What is the name of the organization that handles all the trouble calls pertaining to DMLSS?
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You can open a ticket, review the status of your existing tickets, or search the database.
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What functionality is available to the person who accesses the HelpNow! website?
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Improve force health protection and medical readiness.
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Which is a goal of the TRICARE program?
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Regionally by MTF commander.
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How is the TRICARE program structured, and who administers the program?
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Renders the capability to procure and manage supplies and equipment.
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Which is an example of how DMLSS supports the TRICARE effort?
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Air Force Medical Support Agency.
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What activity acts as the POC for formal user tests of medical supplies?
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Air Force Medical Support Agency.
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Who coordinates activity on PWS?
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DFAS.
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Who acts as primary POC concerning WRM funding?
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Denver, CO.
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Which DFAS center primarily serves the Air Force? a. Cleveland, OH.
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DFAS/Financial Services Office.
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With what activity does medical logistics coordinate cost center record updates?
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JMLFDC.
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What support agency is responsible for defining the functional requirements for the DMLSS AIS?
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DMLSS interfaces with military theater medical information systems and other medical AISs, as well as nonmedical systems such as financial, procurement, civil engineering systems, and wholesale logistics systems.
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Name the other computer systems that DMLSS interfaces with.
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Client is a computer term that means a computer receives services from another computer. The machine or process that supplies the services is called the server.
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What are the definitions of client and server?
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A program that controls a computer and makes it possible for users to enter and run their programs.
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What is an operating system?
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TCP/IP provides a reliable means for transmitting data streams between two types of programs.
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What service does TCP/IP provide?
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1) DMLSS Database, (2) DMLSS Master Catalog/UDR Database, and (3) DMLSS Tutorial Database.
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What are the names of the databases that operate in DMLSS?
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System services.
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Which application provides maintenance and support to all the other DMLSS applications?
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User ID and password.
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Name the two elements that are part of the system user's account.
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The site SA creates each new user and assigns them a user ID and temporary password.
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Who creates new users in DMLSS and what information/code(s) are initially provided to the new DMLSS user?
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Read, update, create, and delete information.
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What are the four privilege levels an AA can assign a DMLSS user?
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Limited number (preferably one).
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How many AAs should be assigned per DMLSS application, per site?
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Logistics Users.
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What is the term used to refer to the majority of the DMLSS system users?
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Each user.
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Who has overall responsibility for maintaining system security?
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A hardware device that is connected to a computer, usually by a cable.
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What is a peripheral device?
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Each site SA.
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Who is responsible for determining whether you should power off the CPU and monitor each day?
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The integrity of both the program and the database.
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Why is it important to properly exit the DMLSS application and Navigation window?
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The horizontal and vertical width and positioning of the screen.
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Typically, if necessary, what are the two adjustments that you can make to a DMLSS monitor?
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The left button serves as the standard selection device and the right button typically displays a shortcut menu.
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What functions do the left and right buttons serve on a default mouse configuration?
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tab
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What keyboard key(s) moves the cursor forward among fields on a screen, except list screens?
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Ctrl + f4
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What keyboard key(s) closes the active screen?
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DMLSS is configured to cooperate with and provide printing through the MTF's LAN system or by connecting to the DMLSS server.
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How is the printing capability configured in DMLSS?
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The client PC.
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Where do you attach the HHT docking station?
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1)Batchmode, (2)RadioFrequencymode, (3)StoreandForwardmode.
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What are three modes you can use an HHT?
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Store and Forward mode.
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What HHT mode do you use when you are out of range of the RF controller?
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The system services application and the system administration module.
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Name the module and application that provides functionality for the system administrator.
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It can be accessed either at the system console or at a computer via a Telnet session.
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How is the system administration module accessed?
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A combination of the resources or functions for each application.
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What is the definition of a privilege in DMLSS?
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It is a collection of privileges assigned to users within each application.
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What is the definition of a role in DMLSS?
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Application Administrators.
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Who controls the roles and privileges within specific applications?
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Only one.
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How many application administrators are recommended for each application per site?
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System services.
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What application or module is a Security Manager most closely with?
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Authorized users can assign one or more roles to a user ID, modify a role, or create a ne
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What actions can an authorized individual take in the User Privilege module?
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UP management and UP assignment.
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What are the names of the sub modules contained in the User Privilege module?
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At least one.
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How many centrally managed roles are available in each DMLSS application?
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A listing of all the values and codes used in the CAIM, FM, and system services applications. Use TMU to view, add, or delete data elements that appear in the applications.
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What is the TMU and how is it used?
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DCM is an automatic tool that transmits orders and financial data for the CAIM and PVI applications, with minimal assistance from the user.
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What is the purpose of the DCM tool?
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DCM monitor window.
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What DMLSS window is used to resubmit a transaction after the initial attempt at transmission failed?
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Automatic or manual settings.
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What EOP settings are adjustable?
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The monthly process completes the daily process and then runs.
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What action does DMLSS take when an EOM is chosen before the last EOD runs?
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EOY will run on 30 September even if the user has the EOP Management screen set to manual.
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When is the EOY process set to run in DMLSS, and what happens if the management setting is set to 'manual' and no one in logistics initiates the EOY?
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A workstation that has the DMLSS applications installed on it and is connected to the DMLSS server by TCP/IP.
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Define a DMLSS PC host.
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The Audit Files System backup and a new System tape.
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Excluding the UNIX and Informix databases, what are the names of two files that need to be backed up on a routine basis?
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MM functional administration.
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What option is used in the main administration menu to load UDR updates?
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Communications manager.
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What option is used in the main administration menu to configure the DCM?
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The SA may reset it.
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What happens when a user forgets or experiences problems with his or her password?
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An existing user is required to change passwords every 90 days, but not more often than every five days.
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What are the requirements for changing a password in DMLSS?
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1) At least 8 characters long. (2) At least 2 numeric characters. (3) At least 2 alpha characters. (4) Differ from previous password by at least 3 characters.
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Name four constraints a user must adhere to when choosing a password.
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A message is presented to the user and the Logon screen is no longer available.
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What happens after a user has three unsuccessful logon attempts?
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The navigation window.
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What is the first DMLSS window a user sees upon successfully logging on?
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The user will not receive that message.
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What happens to the DMLSS message when the user does not sign on to the network until after the message's designated lifespan?
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The system will not let the user run DMLSS until it is accepted.
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What happens in DMLSS when the user declines the automatic download for a software update?
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On the DMLSS homepage.
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Where is the DMLSS User Documentation page located?
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DMLSS requires the user to obtain a Windows based PC to run portions of the applications.
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Which is a criterion of the DMLSS system?
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Both the DMLSS database and the Master Catalog/UDR database.
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In DMLSS, what database(s) contain read-only catalog information that updates monthly by the DLIS?
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User ID and password only.
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In DMLSS, what does a system user account consist of?
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Discretionary access control.
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What DMLSS security term describes a security concept that enables the owner of an object (file, module, or report) to control which subject (user, program) has what form of access to the object?
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application administrators.
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The majority of the DMLSS system users are assigned user privileges referred to as
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Systems administrator.
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In DMLSS, who has overall responsibility for maintaining system security?
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All system users.
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In DMLSS, who has the responsibility for reviewing all pertinent documentation that addresses system security?
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SA.
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Who is responsible for determining whether you should power off the CPU and monitor after logging off each day?
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Horizontal and vertical width and horizontal positioning of the screen.
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Which adjustment(s) can the user make on the DMLSS standard monitor?
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Either through the MTF LAN system or connecting to the DMLSS server.
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How may the DMLSS printers be configured to print?
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To the client's PC.
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In DMLSS, where is the HHT docking station attached?
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Store and Forward only.
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Which HHT mode is used when a user is out of range of the RF controller?
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At the system console or on a PC via a Telnet session.
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How can the DMLSS system administrator module be accessed?
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SA should create at least one.
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In DMLSS, who creates the first system services application administrator(s) and how many should there be?
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Within the system services application only.
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In DMLSS, where is the UP module located?
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You cannot remove a security manager role from your own User ID.
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Which is a criterion of assigning DMLSS roles?
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TMU.
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What DMLSS module contains a listing of all the values and codes used in the various DMLSS applications?
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Communications management.
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What DMLSS module is an automatic tool that transmits orders and financial data for the various applications?
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End-of-fiscal year only.
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What EOP process(es) deletes inactive customers in DMLSS?
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Web Server Administration.
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What DMLSS main administration menu option is accessed to add Internet protocol (IP) addresses of workstations to the DMLSS server?
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Material management functional administration.
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In DMLSS, what system administration option is used to perform a UDR update?
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SA only.
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Who can initiate a user's valid ID and password to access the client PC environment and the DMLSS system?
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Every 90 days.
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How often are users required (prompted) to change their password in DMLSS?
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The password should be at least 8 characters long.
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Which is a criterion for users when choosing a password in DMLSS?
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constructs a Navigation window appropriate to that user.
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During the logon process in initiating a DMLSS session, the system
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Using the Help Topics or Help button on screen and window toolbars.
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Which user action will initiate the DMLSS online Help that allows the user to receive an explanation of a button?
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User should accept the update.
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What action must the user take to automatically install pending updates to DMLSS software?
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On the DMLSS website located on the local server.
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Where is the DMLSS User Documentation page located?
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MLFC.
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Who is accountable for all materiel inventory recorded on the property records of the stock record account to include materiel in-transit?
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When the materiel is issued or otherwise disposed of properly.
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When does accountability of materiel end?
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An authorized property accounting document that identifies a property transaction.
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What is the purpose of a medical supply document?
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Enable inspectors and auditors to trace the listed property and verify the validity of the transaction.
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What is the purpose of the information contained on a medical supply document?
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A document number.
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What is used to identify a document, establish an audit trail, and aid in filing and retr
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A 4-position Julian date and a 4-position serial number.
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What does a document number consist of?
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The actual or DMLSS processing date.
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What Julian date does DMLSS assign to a document number?
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4182
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What Julian date will DMLSS assign to a transaction processed on 1 July 2004?
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(1)a; (2)i; (3)g; (4)f; (5)b; (6)e; (7)c; (8)j; (9)d; (10)h.
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Match the transaction type in column A with the document block serial number in column B. Items in column B may be used only once. Column A ____ (1) Receipt. ____ (2) Issues. ____ (3) Manual Order. ____ (4) Gain/Losses. ____ (5) Catalog. ____ (6) Inventory Adjustments. ____ (7) Equipment Changes. ____ (8) Equipment Transfers. ____ (9) Equipment Gains/Losses. ____ (10) Repair Part Transactions. Column B a. 0200. b. 8997. c. 9126. d. 9558. e. 8999. f. 8250. g. 7099. h. 9701. i. 4551. j. 9405.
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The system begins assigning numbers from the beginning of the document block using the next Julian calendar date.
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What happens when the number of transactions processed on a specific day exceeds the numeric limitation for a serial number block in DMLSS?
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(1) Catalog; (2) internal transfers; (3) inventory adjustments.
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Which types of transactions use only one serial number even if multiple transactions are processed?
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To eliminate the possibility of assigning duplicate document numbers.
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Why must you use an informal document register to record all manually assigned document numbers?
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Source Document Control Report; during each DMLSS EOP/EOD.
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What DMLSS computer product lists all transactions that have been assigned a document number and have processed in DMLSS since the previous EOD and when is this list produced?
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(1) Receipts/cancellations; (2) orders; (3) gains/losses; (4) funds.
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Name the four parts of the DMLSS computer product that lists all transactions processed in DMLSS?
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Hold them in suspense pending completion.
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What action is taken if invalid documents are discovered during the quality control process?
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(1) Absence of required signature or initials; (2) lack of required approval, comments, or signature; (3) lack of fund citation or fund code; (4) incomplete or missing additional supporting documents.
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List four reasons why a document may be invalid.
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The Source Document Control Report produced from the next EOD cycle.
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What report do you use to verify that corrective actions on source documents were processed?
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The document number assigned to the original lost document.
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What document number do you assign to a FAX or duplicate copy of a lost document?
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A "map" showing the location of official records.
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What is a file plan?
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All official records maintained within an office.
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What does a file plan identify?
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It is the law.
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Why do you need to keep records?
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Any papers, books, maps, photographs, messages, letters, forms, reports, microfiche, tape reels, computer products, electronic, machine-readable products, etc., that pertain to the unit's mission or personnel management.
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Define a record.
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RIMS.
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Name the system that provides the tools records managers need to automate records management, improve accuracy, and increase efficiency by making it easier to prepare file plans.
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RC.
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Who is responsible for preparing, maintaining, and disposing of files?
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(1) Numerical. (2) Chronological. (3) Geographical. (4) Organizational. (5) Alphabetical. (6) Subjective.
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List the six different filing arrangements that are authorized for use by Air Force offices.
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In serial number sequence by Julian date.
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Normally, how are numbered documents filed in a central location?
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(1) The computer screen from the reports menu, or (2) printing the report to the local printer.
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What are the two options for viewing the Source Control Document Report?
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(1) Check its validity and completeness. (2) Use it for editing and correcting the Source Document Control Report. (3) Ensure the document number is entered on the supporting document.
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What actions must you take before placing a supporting document in the permanent file?
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AFMAN 41-216.
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Where can you find distribution instructions for DMLSS listings you need to retain in permanent file?
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AF Form 614 or 614a.
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What form is used to remove a document or folder from file?
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property transactions.
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Document numbers are used to identify
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8998.
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Which serial number does DMLSS assign to internal transfers?
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Daily.
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How often should the Source Document Control Report be requested from DMLSS?
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is the law.
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The primary reason to keep official records is that it
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RC
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Which is responsible for preparing, maintaining, and disposing of files?
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6
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How many different filing arrangements are authorized for use by Air Force offices?
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Sign
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Which method does the person performing quality control use to validate completion of the source document control report?
