Business Letter Definition Anallely Rendon – Flashcards
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Business letter
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A letter that represents a company, not an individual
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Letterhead
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Official company stationary. It usually includes company name, logo, address, and other contact info.
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Date line
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1st item that is typed in a letter. Spell out the moth. Ex: September 11,2014
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Delivery Notation
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Used if a letter is to be delivered in any manner other that standard mail.
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Attention line
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Used to route the letter to a particular person or department. When used the salutation usually is keyed: Dear Ladies and Gentlemen
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Inside address
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The address of the person or company who is receiving the letter.
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Subject line
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used to identify the main topic of a business letter.
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Salutation
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the greeting of the letter.
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Body
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The message of the letter.
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Complimentary closing
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The courteous closing of the letter. (Example: Sincerely yours,)
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Writer's identification
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The name and title (business letter) of the person the letter is from or the name and address (personal business letter)
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Reference Initials
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Used to identify the person that typed the letter. Lowercase letters, no periods
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Enclosure/Attachment Notation
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Used when something is included or stapled to the letter, such as a brochure
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Copy Notation
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Used in a business letter when a copy of a letter is sent to someone in addition to the person the letter is addressed
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Postscript
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An additional message in a paragraph form at the end of a letter.
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Mixed punctuation
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A colon after the salutation and a comma follows the complimentary closing
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Open punctuation
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No punctuation after the salutation and none after the complimentary closing.
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Block style
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All the lines of the letter begin at the left margin
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Modified block style
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The date and the closing lines begin at the center of the paper
