Ohio Notary Test – Flashcards
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acknowledgment
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notarial act in which a notary certifies having positively identified a document signer who personally appeared before the notary and admitted having signed the document freely
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affidavit
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written statement signed before a Notary (or other authorized official) by a person who swears or affirms to the Notary that the statement is true
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affirmation
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spoken, solemn promise on one's personal honor, with no reference to God, that is made before a Notary in relation to an affidavit or as a notarial act in its own right
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attorney-in-fact
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a person, not necessarily a lawyer, who is given the authority to sign or act on behalf of another individual (principal) through a document called a power of attorney
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authentication
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process of proving the genuineness of the signature and seal of a Notary or other official, usually through attachment of certificate of authority; can be obtained at the Clerk of Courts office
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certified copy
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document verified as an accurate reproduction of an original document whose unreproduced parts are filled in on the copy by hand
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commission
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to authorize to perform notarial acts; written authorization to perform notarial acts is issued by a state's governor, secretary of state, or other empowering official
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conformed copy
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reproduction of an original document whose unreproduced parts are filled in on the copy by hand
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constituent
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person a notary serves is performing a notarial act - usually a document signer
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disqualifying interest
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an interest held by a Notary in connection with a transaction that renders him incapable of performing a notarial act as an impartial and unbiased witness
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journal
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a book that contains a chronological list of facts, events, or transactions
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jurat (affidavit)
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notarial act in which a Notary certifies having watched the signing of a document and administered an oath or affirmation in which the signer declares the document to be truthful and accurate
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locus sigilli (L.S.)
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Latin phrase for "the location of the seal"
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moral turpitude
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conduct contrary to expected standards of honesty, morality, justice or modesty, depravity
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notarial certificate
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wording completed, signed and sealed by a Notary that states the particulars of a notarization and appears at the end of a signed document or on a paper attached to it
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notarial misconduct
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Notary's violation of a law, regulation, official directive or expected standards of honesty, care or good judgment, usually in executing a notarization
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oath
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spoken, solemn promise to God that is made before a Notary in relation to a jurat (affidavit) or as a notarial act in its own right
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personal knowledge
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familiarity with an individual resulting from interactions over a period of time sufficient to eliminate every reasonable doubt that the individual has the identity claimed
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power of attorney
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document empowering an attorney-in-fact to sign or act for principal; authorization to sign or act for a principal as attorney-in-fact
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protest
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notarial act in which a Notary certifies that a constituent did not receive payment for a negotiable instrument
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satisfactory evidence
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adequate identification documents; or the sworn or affirmed statement of a credible witness that an individual has the identity claimed
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signature by mark
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an "X" or other symbol made in place of a signature by a person unable to write, and witnessed by a Notary and two other persons (one of whom can be the notary)
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scilicet (SS.)
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Latin term meaning "namely" or "particular" - sometimes appearing in the venue. Refers to the location where the signing of the document is taking place
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subscribing witness
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individual who is personally known to the Notary and who swears or affirms having viewed the signing or acknowledging of a document by a person who cannot appear before the Notary
