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Home Page Science Medicine Health Computing Electronic Medical Record TMA: Chapter 43

TMA: Chapter 43

James Storer
14 December 2020
14 test answers

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question
Why would the medical office use color-coded labels on folders?
answer
Color-coded labels are often used yo identify the last year patient was seen at the office.
question
What is an out-guide and how is it used in the medical office?
answer
Are placed on the file to mark the place where folder has been removed. Each guide has pocket for a card indicating who removed the record and/ or items that accumulate while the record is out of its area.
question
Describe terminal digit filling system?
answer
Uses a 6 digit number with a hyphen between each group of 2 numbers ex: 01-22-19
question
What is subject filling list 4 types of documents that might be used?
answer
Filling system for documents that are often arranged according to subject, Used for Preprinted forms, invoices, purchase orders, service agreements.
question
What is the second filling unit if the patient's name is Mary Johnson White?
answer
Mary
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question
What are 2 advantages of numeric filling?
answer
It is easier to preserve confidentiality, In a large practice, it is easier to identify a patient by number when several patients have the same last name.
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question
What is a tickler file?
answer
Is used to tickle the memory by serving as a reminder that a specific action must be taken on a specific date.
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question
How are computerized records stored?
answer
Through backups,done to network storage and/ or storage devices, such as hard drives, DVD's or other devices.
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question
What determines when a medical record is moved to the inactive files?
answer
When it hasn't been touched for 3 years.
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question
Before returning medical records to the files, what are 3 things the medical assistant should do to condition the records?
answer
All clips, pins, or other extraneous material should be removed. Any tears or broken punch holes should be repaired with tape. Any sticky notes or other loose papers should be either removed or filed in the record in the correct location.
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question
How are hyphenated names filed if an alphabetic filling system is used?
answer
Are indexed as one unit.
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question
What is the most common methods used to organized a new paper medical record for a patient?
answer
Most offices use the source-oriented format to organize their medical records, the alphabetic filing system to arrange the records, and shelf filing units to store medical records.
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question
2 patients come into the office with the exact same name, what information is used to put their medical records in order?
answer
With their city in the first unit, state as second unit, street as third unit.
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question
Before a piece of correspondence can be filed in a patient's paper medical record what is the first thing that must occur?
answer
Should be initialed by the physician, Should be sorted before filing according to name or medical record.
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What is the right structure for an essay
Answer
A paragraph is a related group of sentences that develops one main idea. Each paragraph in the body of the essay should contain:
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  • supporting sentences to explain and develop the point you’re making
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  • analysis of the implication/significance/impact of the evidence finished off with a critical conclusion you have drawn from the evidence.