CornerStone/Project management – Flashcards

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What is project management?
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Planning, scheduling, and orchestrating project tasks to achieve objectives within time, resource, and quality constraints
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What are the benefits of project management?
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1. Getting work done well, on time and within budget 2. Utilizing resources efficiently 3. Managing expectations 4. Avoiding conflicts 5. Adding value to your business
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What are the benefits of project management? (1)
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Getting work done well, on time and within budget
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What are the benefits of project management? (2)
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Utilizing resources efficiently
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What are the benefits of project management? (3)
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Managing expectations
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What are the benefits of project management? (4)
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Avoiding conflicts
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What are the benefits of project management? (5)
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Adding value to your business
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What is the project management process?
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1. Defining and organizing the project 2. Planning the project 3. Executing the project 4. Closing down the project
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What is the project management process? (1)
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Defining and organizing the project
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What is the project management process? (2)
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Planning the project
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What is the project management process? (3)
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Executing the project
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What is the project management process? (4)
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Closing down the project
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Identify need or purpose of project, and interests/goals of various stakeholders
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1. Brainstorm alternatives 2. Set project objectives (SMART) 3. Align objectives
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Identify need or purpose of project, and interests/goals of various stakeholders (1)
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Brainstorm alternatives
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Identify need or purpose of project, and interests/goals of various stakeholders (2)
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Set project objectives (SMART)
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Identify need or purpose of project, and interests/goals of various stakeholders (3)
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Align objectives
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What does SMART stand for?
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Specific Measurable Action-oriented Realistic Time-limited
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S in SMART stands for
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Specific
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M in SMART stands for
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Measurable
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A in SMART stands for
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Action-oriented
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R in SMART stands for
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Realistic
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T in SMART stands for
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Time-limited
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What are the three competing demands of a project?
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1. Quality 2. Time 3. Costs
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What are the three competing demands of a project? (1)
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Quality
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What are the three competing demands of a project? (2)
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Time
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What are the three competing demands of a project? (3)
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Costs
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trade offs are calculated as
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Quality = Time + Costs
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Demand occurs within a
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project "scope"
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What does "Scope creep" mean
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doing more than originally planned, is like "death from 1,000 cuts" resulting from accepting additional requests from stakeholders
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When creating a project charter it should include the following
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1. Project's mission statement 2. Roles and responsibilities 3. Project scope 4. Deliverables and objectives 5. Budget, allocations and resources
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When creating a project charter it should include the following (1)
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Project's mission statement
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When creating a project charter it should include the following (2)
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Roles and responsibilities
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When creating a project charter it should include the following (3)
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Project scope
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When creating a project charter it should include the following (4)
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Deliverables and objectives
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When creating a project charter it should include the following (5)
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Budget, allocations and resources
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What does Developing High-Level Estimates do?
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1. process employs a work breakdown structure (WBS) to develop estimates, assign personnel, track process, and maintain scope 2. Divides tasks into smallest natural work units 3. Estimate time required for each task
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What does Developing High-Level Estimates do? (1)
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process employs a work breakdown structure (WBS) to develop estimates, assign personnel, track process, and maintain scope
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What does Developing High-Level Estimates do? (2)
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Divides tasks into smallest natural work units
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What does Developing High-Level Estimates do? (3)
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Estimate time required for each task
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What does a work breakdown structure (WBS) do?
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1. develop estimates 2. assign personnel 3. track process 4.maintain scope
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What does a work breakdown structure (WBS) do? (1)
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develop estimates
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What does a work breakdown structure (WBS) do? (2)
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assign personnel
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What does a work breakdown structure (WBS) do? (3)
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track progress
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What does a work breakdown structure (WBS) do? (4)
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maintain scope
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How do you estimate time required for each task?
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1. Use experience (yours and others) 2. Understand that commitments are binding 3. Manage expectations (clarify assumptions) 4. Pad estimates to reduce risk
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How do you estimate time required for each task? (1)
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Use experience (yours and others)
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How do you estimate time required for each task? (2)
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Understand that commitments are binding
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How do you estimate time required for each task? (3)
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Manage expectations (clarify assumptions)
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How do you estimate time required for each task? (4)
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Pad estimates to reduce risk
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Recruit based on
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1. knowledge 2. skills 3. abilities (KSA's)
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When recruiting you should do the following
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1. Match new and incumbent members to planned tasks 2. Make assignments with all members present 3. Be supportive to promote commitment
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When recruiting you should do the following (1)
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Match new and incumbent members to planned tasks
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When recruiting you should do the following (2)
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Make assignments with all members present
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When recruiting you should do the following (3)
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Be supportive to promote commitment
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When developing a budget you should do the following
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1. Estimate costs (personnel, travel, training, supplies, etc.) 2. Assess project's value (cost vs. benefits) 3. Budget for contingencies (e.g., 5% "wiggle room")
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When developing a budget you should do the following (1)
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Estimate costs (personnel, travel, training, supplies, etc.)
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When developing a budget you should do the following (2)
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Assess project's value (cost vs. benefits)
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When developing a budget you should do the following (3)
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Budget for contingencies (e.g., 5% "wiggle room")
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When developing a schedule ("the plan") you should do the following
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1. Define tasks using your WBS 2. Examine relationships among tasks 3. Create a draft schedule 4. Optimize the schedule
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When developing a schedule ("the plan") you should do the following (1)
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Define tasks using your WBS
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When developing a schedule ("the plan") you should do the following (2)
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Examine relationships among tasks
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When developing a schedule ("the plan") you should do the following (3)
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Create a draft schedule
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When developing a schedule ("the plan") you should do the following (4)
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Optimize the schedule
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What are the types of draft schedules
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1. Gantt charts 2. Critical path analyses 3. PERT charts
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When creating a communications plan you should do the following
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1. Hold regular meetings 2. Write meeting minutes 3. Draft progress reports (e.g., lab presentations) 4. Establish a stakeholder communication system 5. Make communication ongoing and two-way
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When creating a communications plan you should do the following (1)
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Hold regular meetings
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When creating a communications plan you should do the following (2)
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Write meeting minutes
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When creating a communications plan you should do the following (3)
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Draft progress reports (e.g., lab presentations)
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When creating a communications plan you should do the following (4)
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Establish a stakeholder communication system
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When creating a communications plan you should do the following (5)
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Make communication ongoing and two-way
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When launching a project you should conduct a launch meeting which includes
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1. Define roles and responsibilities 2. Review the project charter 3. Seek unanimous understanding 4. Reinforce project importance and goal alignment 5. Outline resource availability 6. Reinforce team member benefits
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When launching a project you should conduct a launch meeting which includes (1)
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Define roles and responsibilities
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When launching a project you should conduct a launch meeting which includes (2)
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Define roles and responsibilities
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When launching a project you should conduct a launch meeting which includes (3)
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Seek unanimous understanding
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When launching a project you should conduct a launch meeting which includes (4)
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Reinforce project importance and goal alignment
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When launching a project you should conduct a launch meeting which includes (5)
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Outline resource availability
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When launching a project you should conduct a launch meeting which includes (6)
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Reinforce team member benefits
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monitoring and controlling includes
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1. Monitor budget, processes & outcomes 2. Identify and investigate variances 3. Conduct periodic quality checks 4. Track milestones 5. Use plan to monitor & control
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monitoring and controlling includes (1)
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Monitor budget, processes & outcomes
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monitoring and controlling includes (2)
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Identify and investigate variances
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monitoring and controlling includes (3)
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Conduct periodic quality checks
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monitoring and controlling includes (4)
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Track milestones
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monitoring and controlling includes (5)
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Use plan to monitor & control
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factors that come up when you are monitoring budget, processes & outcomes
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1. Money 2. Time 3. Activities & milestones 4. Deliverables
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when managing a risk- avoiding the WCS you should
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1. Conduct a risk audit (internal & external risks) 2. Adjust plans to avoid risks 3. Develop contingency plans for risks 4. Incorporate "adaptive project management" when high uncertainty precludes planning
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when managing a risk- avoiding the WCS you should (1)
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Conduct a risk audit (internal & external risks)
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when managing a risk- avoiding the WCS you should (2)
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Adjust plans to avoid risks
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when managing a risk- avoiding the WCS you should (3)
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Develop contingency plans for risks
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when managing a risk- avoiding the WCS you should (4)
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Incorporate "adaptive project management" when high uncertainty precludes planning
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What must you do to Incorporate "adaptive project management" when high uncertainty precludes planning
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1. Emphasize learning over planning 2. Act and learn quickly (fail faster to succeed sooner) 3. Emphasize early demonstrations of value 4. Avoid deterministic decision making tools
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What must you do to Incorporate "adaptive project management" when high uncertainty precludes planning (1)
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Emphasize learning over planning
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What must you do to Incorporate "adaptive project management" when high uncertainty precludes planning (2)
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Act and learn quickly (fail faster to succeed sooner)
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What must you do to Incorporate "adaptive project management" when high uncertainty precludes planning (3)
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Emphasize early demonstrations of value
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What must you do to Incorporate "adaptive project management" when high uncertainty precludes planning (4)
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Avoid deterministic decision making tools
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What is involved when wrapping up the project
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1. Perform performance evaluation 2. Documentation (best) practices 3. Reflect on lessons learned 4. Celebrate (acknowledge contributors)
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What is involved when wrapping up the project (1)
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Perform performance evaluation
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What is involved when wrapping up the project (2)
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Documentation (best) practices
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What is involved when wrapping up the project (3)
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Reflect on lessons learned
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What is involved when wrapping up the project (4)
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Celebrate (acknowledge contributors)
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factors of a performance evaluation
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1. Quality 2. Time 3. Cost
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