Business Applications – Flashcards

What is cognitive overload?

Why would you use a bulleted list in a slide presentation?

What is a good principle to implement when you find yourself attempting to put too much information on a single slide?

What are the three main parts to a slide presentation's structure?

Why are images and video important when you can simply describe what it is you want to explain?

Of the following choices, which slide would most likely cause cognitive overload?

All attendees in the corporate development meeting agreed that they should outline their material before creating slides. What do you think is the main reason they agreed to that?

Alexa hoped that a good outline will accomplish which of the following for her presentation?

Why is it important to not let the slides distract attention from you?

Which of the following are excellent items to bring to your slide presentation if you think that your audience needs more detailed information?

4.2.2

Which of these statements correctly describes how to adjust an image on a slide?

Where can you find an image database of free and simple graphics in many slide presentation programs?

Why is this statement false: "When choosing the color of your font and your template background color, it is best to make them close in tone and hue"?

Once you have this, you can most likely begin creating your slide presentation.

Talia was a scientist whose research compared the birth rates of young women of a New England community over the course of five years. She was just asked to present her research. The problem is that she didn't know how to present this information on a slide. She comes to you and asks for advice. What do you recommend that she do?

Rebecca has finished with the research and outline portion of her slide presentation. Now, the next logical step is to begin working on what part of her slides?

Place holders are:

When you edit your slide by making sure that that first paragraph is right justified, what are you correcting?

Which of the following is the best example of inappropriate content for a slide presentation?

Just as he was finishing a slide, Jacob found that he needed extra space for more text. To make room, he simply dropped the text size in half to 16 point. Now, he can fit all the text he needed and add a picture. What did Jacob do wrong here?

4.2.4

After his presentation, Tao was asked a lot of questions about many different slides. Since he had over 45 slides, it was time consuming going through them all. What would have most helped Tao deal with this problem?

"Audio files are extremely difficult to embed in a slide presentation because they are often unsupported file types." Is this statement true or false?

Aubrey didn't like to use graphics or images on her slides. She preferred to use only a title for her slides and bullet-pointed text. What is the best thing you could say to Aubrey about using media that might change her mind?

Which of the following scenarios is an example of irrelevant media?

Maribel is putting the finishing touches on her slide presentation. She wants to make the slides more engaging for her audience, so she decides to insert audio onto each slide. When she clicks to each new slide, a different song will begin to play. Why is this an example of poor design?

Of the following scenarios, which one is best suited to a non-linear presentation?

What is one of the main benefits of using slide transitions?

Why is it important to inquire about media rights before you decide to use a piece of media?

What does "embedding a video" mean?

Thomas is getting ready for a presentation. His slides are set, and he's clicking through them one last time to make sure everything is in order. Unfortunately, he's discovered that one of the videos doesn't play correctly on one of his slides. What would you recommend that he do first to try to fix the problem?

4.3.2

Why is the following statement true — ideally, your information is abbreviated on the slides and then extrapolated during the presentation?

Evgeni delivered his entire presentation while standing behind the lectern and reading word for word the material from his slides. What do you think happened because of his behavior?

What does it mean to use too much jargon in a slide presentation?

On the morning of her presentation, Clara finished her final slide. Now, three hours before her presentation, she called a friend to ask what building and room number she will be presenting in. What is Clara's big mistake?

Which of the following is a good strategy for involving the audience?

Which word or phrase refers to an increasingly common method of computing and storing files?

Fabian is proud of his slides and wants to print them out for his audience. However, he has 25 slides and an audience of 50. What advice do you have for Fabian?

What is the main benefit of cloud-based file sharing?

Upon looking out at the audience, David noticed that half of his audience was either asleep or on their phones. What could he have done to avoid this scenario?

Listening to the audience refers to what in the context of slide presentations?

4.4.2

Rutherford presented his first slide, which consisted of a conceptual map of the material, and internal hyperlinks in the form of an outline to each slide. Rutherford has created a(n) .

True or false: You should only create a slide presentation if you know that you will be presenting in a smart room.

When should you create an outline?

Jargon is:

Paulo had just completed his slides and was now reviewing them. On each of the last four slides, he had 10 bullet points of text and two graphs. What mistake did Paulo make?

Lynn wants to share parts of an essay she wrote in her slide presentation. What is the best way for her to share that text with her audience?

Ingrid started speaking about her slide presentation. When she clicked to the third slide, which had just a picture of an elephant, she forgot what she was supposed to talk about. What could Ingrid do to avoid this situation in the future?

Imagine you are giving a presentation and the power goes out. Fortunately, you are well prepared. What would you want to have to help you continue with your presentation?

In general, which of the following is the best type of font to use in a slide presentation?

You want to create a slide that lists the pros and cons of using cloud storage as part of your presentation on business technology. Which pre-set layout would you want to use?

Cynthia has been asked by her supervisor to give a presentation. The presentation will be a brief training for four new hires who need to learn the company's safety protocols. Based on this information, should Cynthia use a slide presentation?

Terrence wants to display some information in his slide presentation in a visual manner. He wants to compare the rate of growth in sales from this year to last year. Which of the following visual elements would he most likely use?

Most of Linda's slide presentation consists of clicking hyperlinks to visit websites and discussing their design. In what situation will Linda likely run into trouble?

Having a video that skips or looks grainy is an example of .

A hyperlink:

You've found an image you want to insert into your slide presentation. You want to make the image look more gray so that it looks like an older image. What would you need to adjust?

Who would most likely be your target audience if you created a slide presentation that had a yellow background and purple text?

Which of the following would be the best strategy for involving the audience in your presentation?

Slide presentations help you present your content in a logical and organized manner because they allow you to present your slides ________.

You are part of a sales group that has been asked to give a presentation. Before you begin, what should you and your group do?

5.1.2

Which of the following is a SMART goal for Noah's food drive project?

Which of the following is a true statement about constraints?

What is the main task of the project manager?

Maria received notification of a slight increase in the price of cement from the project vendor, but forgot to report this fact to the project manager. They project ended up over budget. How could this situation have been avoided?

What is the single most important factor in determining the success or failure of a project?

VitaLive has authorized the development of a video game based on a new technology. Which of the following is an example of a risk that has to be accepted because it cannot be mitigated?

John sat down with the project sponsor to gather information needed before drawing up the project plan. He knew the budget, the schedule, and the project objectives. What key piece of information was still missing?

How do project goals affect project culture and management?

Why is the project format popular in business for some goals?

Which of the following is a true statement about milestones?

5.1.5

Why is it important to periodically remind the team of the organizational goals?

What is the worst result of a team leader failing to delegate responsibility or tasks?

Which of the following is not a strategy for delivering constructive criticism?

Which of the following scenarios demonstrates leadership?

Megan is concerned about the performance of one of her teammates on a project. Which of the following is an example of effective constructive criticism?

Praise and criticism should both be delivered as soon as possible because:

Why is questioning such an important leadership skill?

Which of the following statements about mentors is true?

When building a team, which profession is most similar to that of the team leader?

Why should a team leader refer any serious conflicts to Human Resources or a supervisor?

5.2.2

Why is it generally good for businesses if their projects end on time and with only a little money left in the budget?

What is the term that describes the spreading of materials, money, and human resources to get work done in the most economical and efficient manner?

What are the consequences to the schedule if completion of a primary task is delayed?

Sheria has to evaluate whether she has enough in-house staff working on her project. What steps should she go through to compute this?

Maria's budget was almost gone on her project but she still had a few tasks to complete. Which of the following would help her bring the budget back in line?

Which of the following statement is true?

Lilly's team had trouble keeping up with all the changes being made to the specifications for the website. They would have greatly benefited from the concept of:

Productivity is the combination of collaboration, economy, and .

Which of the following is a productivity strategy for collaboration?

Which of the following represents a primary task and a dependent task?

5.2.4

A valuable client wanted to increase the scope of the work on Franklin's project by 10% but did not want to increase the budget. What would be Franklin's best course of action?

The scope of Latisha's project changed by +25%. The approved change request called for 1000 units to be produced. What was the amount of the initial project scope?

What is the term that describes what a business has to pay to correct defective products?

Joshua was having a difficult time meeting the approved schedules and budget. What might be the most likely cause?

Maria's initial project budget was increased from $16,000 to $18,000. What was the variance from the initial budget?

Stiviko's approved work plan included 4 technicians to create 200 web pages over 5 days. What was the unit metric for the production work?

Project performance metrics are used to:

Which of the following variables is a common source for performance metrics?

Why is the monitoring and controlling phase extremely important to the success of the project?

What is the main purpose of the status report?

5.3.2

Ian is working on a project report that will go through multiple rounds of revisions. He decides to establish a file labeling system to help keep track of the different versions. He labels the original document ProjectReport_v1.docx. How should he label the next version of the document?

When using for file storage, you must be able to access the physical device in order to retrieve files from it.

Which of the following employees would benefit most from using an FTP site?

Where can viruses occur?

Which password is better, Fan4Life or 4n&77Q?

What is the main benefit of using a consistent system to label your files?

Unencrypted information is:

Your co-worker is at a conference in another state. She requests that you send her the current draft of the report you are working on. You create an email, attach the file, and click Send. A few seconds later, you receive an error report: The attachment was too large to go through. What should you do next?

Natasha is eager to protect her files. Every time she saves a file to her project folder, she saves a copy to a subfolder labeled "Backup Files," which she stores within the main project folder. One day, a virus appears on her computer, corrupting all the files in her project folder. Natasha doesn't stress over it because she has an extra copy of all her files in the subfolder. However, when Natasha goes to retrieve the backup files in the subfolder, she discovers they have all been corrupted as well. What should Natasha have done differently?

Which of the following is an ineffective way to securely share information?

5.4.2

Which of the following individuals needs to exercise the most caution when it comes to resource allocation?

Suppose that, as a project manager, one of your greatest strengths is identifying who on your team can take on some of your own tasks, allowing you to focus on other aspects of the project. Which of the following would best describe you?

Which of the following is the best analogy for a project plan?

Who typically prepares the exception report?

Which of the following criteria is important when identifying a potential mentor?

Vivienne has four files she needs Bill to review. She sends Bill the file path to where the files are saved on the server. When Bill opens the folder, he sees the following files: Section1_final.docx Section2_final_VV.doc Section3_v2.docx section4_final.doc Bill sees that Vivienne may benefit from some tips about file organization. Which of the following would be the most helpful tip?

Why are project charters useful?

The five main phases of a project include pre-planning, planning, , , and closing.

Why would a project manager benefit from distinguishing between primary tasks and dependent tasks?

Which of the following individuals should seek help immediately from a human resource specialist?

Which of the following is an example of transparency?

Which of the following statements best describes how productivity relates to activity?

Which of the following pieces of information should you include on a status report?

Kristina has to deliver twenty 100-word marketing "blurbs" by the end of the week. Which of the following aspects of her project will be most challenging to measure?

Sara works at a printing company. She and her colleagues have to stagger their tasks carefully because each of their projects require not only the printers, but other equipment as well. Sara is currently working to fulfill an order for 5,000 flyers, which are due tomorrow. Her customer just called to say that they need additional 5,000 flyers. What will be least important to Sara as she determines whether her company can accommodate the request?

Which of the following people would benefit most from using the read-only view?

When would instant messaging be the least effective means of communication?

FTP sites carry a security risk because:

Andy, who is part of Fritz's project team, has been making a mistake repeatedly. Instead of submitting his work to Fritz for review, as the project guidelines instruct him to do, he has been submitting his work directly to the client when he finishes working on it. This has been creating extra work for Fritz. Fritz finally says to Andy, "I noticed that we've been submitting some work directly to the client before it has been reviewed internally by me. What I would prefer is for you submit your work to me first so that I can help ensure that all our deliverables are consistent." Why is this a good example of constructive criticism?

Lanie is managing a project that involves fact-checking and copyediting 100 articles by September 3. She has three colleagues helping her complete the work. She drafts the following as the completion criteria for the project: "Lanie and her colleagues review 100 articles by September 3." Is this good completion criteria?

6.1.2

What is essential to delivering a successful presentation?

Victor created, planned, organized, and now runs his own photography business. He works long hours and is self-employed. Which type of businessperson would Victor best be described as?

What is the first phase of the project process?

Sherry often makes long personal phone calls from her desk during the work day. Alvin likes to wear shorts and old t-shirts to work during the summer. Jillian usually arrives 10 minutes late to the office in the morning. Chloe keeps her workspace organized and clean. Which of these employees is displaying proper workplace etiquette?

How can addressing the 5Ws improve your business letter?

Jeremy is on the office space improvement team and thinks the most recent idea his teammates have come up with will not work. What is the best way he could communicate his thoughts to his teammates?

"Videos can be difficult to embed in your slides, and so you should give yourself ample time to troubleshoot the process." Why is this statement true?

Tara is using new software for the first time and wants help learning how to use it. What would be the best resource for her to use?

"If possible, always bring print-outs of your slides for your audience members." Is this good advice?

Why do some people fear facilitating meetings?

What must a project manager do before creating a dependency schedule?

Why is body language an important indicator in business meetings?

Kelsey is formatting a 30-page proposal and wants to make it easier for the reader to navigate the sections. What can she add in the document to achieve this?

Why do businesses use letterheads and logos?

Eloise wants to find out if it would be possible to change the whole layout of the office to improve creativity. What type of report would this call for?

What are three techniques used to generate ideas?

Oliver needs to purchase new equipment for his team in order to complete his project on time. His budget for purchasing new equipment, however, will depend on whether his company is awarded the grant he applied for. Many other companies applied for the same grant. This is an example of a project .

Ronaldo wants to determine if employees would prefer having bagels or donuts at morning meetings. Which method would be best to collect this information?

Why are slide presentations universal in business environments?

Ben needs to write a progress report. In his progress report, which order should Ben place the following points? I) The project team has finalized their first drafts. II) As of January 31, the project is on budget but two weeks behind schedule. III) The schedule was setback due to unexpected snow closing the office. IV) Spending is on track with the budget.

How should Francis cite a book he referenced to write a proposal? The book is A Guide to Workplace Communication by Antonio Rosa. The copyright page reads as follows: Copyright ©2009 by Antonio Rosa. Ten Letter Press, 34 Green Acre Road, Chicago, IL 60616. www.tenletterpress.com.

Jana wants to align a block of text on the right. What command allows her to do this?

What is one reason employers appreciate employees that have high self-esteem?

Oliver wrote a short proposal at his supervisor's request. His supervisor often works outside of the office. What is the best way for Oliver to share the document with her?

Summer's current password is SoccerFan!4. How could Summer best improve her password?

On the day before his presentation, Jamie was advised to:

Which of the following is an example of a functional skill?

What type of information is best suited for infographics?

What is a contact list?

Todd insisted on having an image to go with every slide. Is this good or bad?

When should you send an email?

Annabella was giving a presentation to a group of 20 real estate agents on the topic of growth in a particular neighborhood. After she was done, one audience member raised his hand and asked how growth in that neighborhood compared to growth in the surrounding neighborhoods. Somewhat embarrassed, Annabella didn't have any idea about the surrounding neighborhoods. What principle of communication did Annabella forget?

How can a writer be brief when writing professional letters?

Which of the following tasks is the project manager least likely to be involved in?

What detail best supports the topic sentence "Open office layouts increase collaboration"?

Cecily just started her very first job. She has an entry-level position at a large, international corporation. Which of her colleagues would be in the best position to mentor Cecily?

Rhea is a manager at an art supply store. She closely supervises her employees, but also explains decisions and asks for feedback. Which leadership style does Rhea use?

Rudy has received a change request from his client. The request will significantly affect the scope of the project, and Rudy doesn't see how he could possibly accommodate the request. To whom should Rudy go to determine whether he should fulfill the request?

You work at a restaurant and have noticed one of your coworkers is putting in orders that customers did not make so she can eat the meals herself. What is the first step you should take before reporting this?

Which of the following tools would be most appropriate for asking your colleague whether she has time for a quick meeting?