Chapter 4 The Writing Process – Flashcards

analyzing the audience, planning, drafting, revising, and proofreading

studying the needs, experiences, back ground, personality and other aspects of the receiver(no ones perfect don't like to be talked down to, be respectable, what will they gain from this?, usually react the same to given info)

determine the purpose of the message, what info you need to give the reader, and in what order to present it

composing a first draft of a message

editing for content, style, and correctness

checking for content, typographical, and format errors

-who is audience(primary and secondary) -whats your relationship with audience -how will they react -what do they already know -what is unique about them

the decision maker, most important

others who also read and are affected by your message

determines tone and content of message

expected pos: short and straight forward elaborate on whats needed expected neg: use external and expert advice, polite, express cooperation without settling

personalize content to make them feel special

the purpose, content, organization, and make conscious decisions types:inform-ex-lecture persuade-ex- convince to take over eng class accentuate-ex-press release to enhance situation(eulogy)

should be specific enough t0 use as measurement for success of the message

decide background, examples, stats, research, proof, avoid irrelevant content. -don't write without mapping out a plan(brainstorm, mind map)

-classify/group related ideas(charts, outlines) -direct approach- intro explains purpose, conclusions, main points, and a preview(topics to expect) -indirect approach- cover same points but provide more background and discuss purpose/main points later in intro not first thing

not the same, draft 1st thoughts, revising editing those thoughts

inability to focus on writing project -procrastination -impatience -perfectionists

choose right environment, write freely, think out loud, minimize distractions, schedule set times, avoid perfectionism, state purpose in writing, easiest parts first

Emails- default comm, how you write will determine if your email is looked at, less formal, concise, follow company standards, use appropriate openings Memos- (written messages to people with in an org) formal, longer than 1 page or short cover notes Letters- very formal comm outside of company, block format, comp stationary Web- blogs, tweets, Facebook, comp websites- less text, more graphics for sales and marketing, main points in prominent positions, simple words, conversational style, concise, short-to the point.

content, style, and correctness -only and all needed info -standard English -purpose -consistent -correctness

no grammatical, typographical, or format errors. read through 3 times one for each step.