Chapter 14: Designing and Delivering Oral and Online Presentations – Flashcards
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Speeches and oral presentations are much like any other messages in that
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all require similar planning
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When you prepare a speech or presentation, your first step involves
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analyzing the situation
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The two most common purposes of business presentations are to
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inform and persuade
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One of the steps in analyzing your audience is to
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determine their likely emotional state
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Selecting the right medium for your presentation
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an important decision since technology offers a number of choices
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When organizing a speech or presentation, your first step is to
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define the main idea
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The best way to clarify your main idea in a presentation is to
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develop a single sentence that links your subject and purpose to your audience's frame of reference
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For business presentations, time restraints are usually
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rigid, permitting little or no flexibility
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When using conventional structured slides, try to average one slide for every _________ minutes(s) you speak
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3
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If you are not given a time limit for your presentation, you should
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keep the presentation as short as possible while accomplishing your purpose
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If you have 10 minutes or less to deliver a presentation, you should
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organize your presentation as you would a brief written message
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?Longer speeches and presentations are organized like
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reports
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When organizing a speech, use the indirect approach if your purpose is to _______ and the audience is ________.
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persuade, resistant
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When preparing an outline for your speech, keep in mind that
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it can include delivery cues, such as where you plan to pause for emphasis or use visuals
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To reduce the formality of an oral presentation
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deliver your remarks in a conversational tone
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Formal presentations differ from informal ones in that
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formal presentations are often delivered from a stage or platform
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In the introduction to your presentation, it is important to
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establish credibility
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One effective way to arouse interest at the start of a speech is to
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unite the audience around a common goal
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As a speaker, how you go about establishing credibility depends in part on
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whether or not you are known to the audience as an expert in the subject matter
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"Now that we've reviewed the problem, let's take a look at some solutions" is an example of
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a good transition between major sections of a speech
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To hold your audience's attention during the body of your speech, you should
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relate your subject to your audience's needs
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At the close of a business presentation
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be clear about what you want the audience to do next
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When you have covered all the main points in your speech, you should
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make sure your concluding remarks are memorable and expressed in a tone that is appropriate to the situation
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If there is a lack of consensus among the audience at the end of your presentation, you should
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make the disagreement clear and be ready to suggest a method for resolving the differences
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If your speech or presentation requires the audience to participate in an upcoming project, you should
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close your speech by explaining who is responsible for doing what
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You should always close your speech
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on a memorable note
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Disadvantage of delivering a presentation from memory include all of the following except
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sounding too informal
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Delivering your presentation by reading it word-for-word is usually a bad idea except when
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you're covering policy statements or legal documents that must be presented verbatim.
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The most effective and easiest mode of delivering presentations in nearly all situations is
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speaking from an outline or notes
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Speaking from notes or an outline is often effective because
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you can maintain a natural speaking flow
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Rehearsing your presentation will
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help you check your voice, timing, phrasing, and equipment
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When checking the location of your presentation in advance, you should
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think carefully about the seating of the audience
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Which of the following is not a good way to deal with speaking anxiety?
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Concentrate on your nervousness
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In business presentations, the backchannel is
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electronic communication among audience members during the presentation
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Sending preview materials to the audience prior to an online presentation
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can be helpful, especially if you do not include your entire slide set
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An advantage of electronic presentation slides is
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they are relatively easy to create and edit
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The most popular type of visual aid for business presentations is
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electronic slides
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Overhead transparencies are
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old-fashioned, but offer some advantages compared to electronic slides
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Unlike structured slides, free-form slides
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don't follow a rigid structure, but are still unified by design elements such as color and font selection
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A slideument is
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an electronic slide that tries to function as both a presentation visual and a printed document
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Four important design elements to consider when creating slides include all of the following except
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writing content
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When preparing a back ground design for slides,
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be careful when using the design templates that come with your software
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The slide master feature in presentation software
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helps create a consistent design for your entire slide show
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When using builds, you should
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reveal information in a way that helps your audience better understand your message
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Hyperlinks are useful in slide presentations for
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doing all of the above
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During the revision stage of preparing your slide presentation, you should
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check for readability and conciseness
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A title slide
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is the equivalent of a report's cover and title page
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In an upcoming presentation, you plan to cover three important changes to your employees' working hours. The proper place to list this plan would be the _______ slide.
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agenda
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________ slides indicate which material has been covered and which section you are about to begin
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Navigation
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Which of the following would be an appropriate handout to accompany an oral presentation?
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A list of relevant websites
