Study Guide: Defense Financial Management Certification – Flashcards
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What is the biennial process used to acquire, allocate, account for, and analyze personnel and financial resources for the DoD?
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PPBS
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What automated database summarizes all forces, resources, and equipment associated with programs approved by the SECDEF?
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FYDP
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What is the final document of the planning phase?
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DPG
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Where does each DoD component submit programs to?
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Service-level POM
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What does the POM include?
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Analysis of missions, objectives, alternative methods, and allocation of resources
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What is the Joint Program Assessment Memorandum (JPAM)?
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Risk assessment based on the capability of the composite force level and support program fro the U.S. Armed Forces
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What are Issue Books?
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One-page outlines of proposed major issues
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What is Budget Development (final phase of the PPBS process)?
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The translation of programmatic decision into resources in an appropriation format
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What denotes the final output of the PPBS?
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Submission of the DoD budget to the President
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What constitutes the largest amount of money the Federal Government receives to pay its bills?
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Revenues generated from individual taxes
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What does the budget cycle include?
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Budget formulation, congressional action, budget execution, and Review & Audit
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What does the OMB Director's Review provide?
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An opportunity for the principal officials of OMB to obtain an understanding of program aspirations and budget request, an analysis of significant issues, relationship of budge requests, and the relationship of agency requests to planning targets
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Who does the President submit his/her recommended budget to?
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Congress
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What does Congressional action incude?
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Committee hearings, the First Concurrent Resolution, Appeals to Congress, and then Senate action
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What is the first step in budget execution?
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DoD requests an Apportionment from OMB
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When may budgetary resources be deferred?
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When deemed appropriate by OMB
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What is a Rescission?
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When authority to obligate funds is cancelled
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What constitutes Monitorship?
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Administrative controls of funds, reporting of results, assessment of applicability, and supply of financial information to DoD managers
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Taking the Economy Act into account, when may DoD or miitary organizations do work for another agency or organization?
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Provided that the order is in the best interest of the Government, the agency to fill the order can provide or acquire the goods or services, and Funding is Available
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What is reprogramming?
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Transfer of funds between program element or line items within an appropriation
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Who must approve reprogramming?
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DoD Comptroller (Approving Official)
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What is Business Process Reengineering?
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An approach to dramatically imporve operating effectiveness
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What does Process Reengineering focus on?
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Process of producing the Output, rather than on the restructuring of organiations
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How does reengineering help out the DoD?
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Reengineering makes the DoD's business practices more simple, more efficient, and less prone to error
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The reengineering team should be composed of fewer than how many players?
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10
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What is Benchmarking?
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The Process of measuring performance against best in class organizations and adapting those organizations' best practices
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Under the 1993 Government Performance and Results Act (FPRA), all expenditures must be tied to what?
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Annual performance goals and objectives
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The Results Act requires agencies to develop what?
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Five-year strategic plans, annual performance plans, and annual Performance Reports
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What does OMB Circular A-76 establish?
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Federal policy regarding the performance of commercial activities to achieve economy and enhance productivity
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What does inherently Government functions, such as administering Monetary Transactions and Entitlements, mandate?
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Performance by Government employees
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DoDI 4100.3 requires what?
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Congressional and employee notification and Management Studies
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What does outsourcing mean?
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Contracting out, the granting of franchises to private firms, and the use of volunteers to deliver public services
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What does the Misappropriations Act requir?
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Requires that funds appropriated by Congress to be used only for teh programs and purposeds fro which the appropriates was made
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What is an appropriation?
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A law that must be passed by both Houses ofCongress and signed by thePresident
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What are continuing Resolutions?
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Temporary appropriations acts
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How can availability of funds can be extended by Congress?
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By amending the fixed cutoff date stated in the resolution
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What factors do not affect the duty to report a violation of the Anti-Deficiency Act?
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A Mistake, Inadvertence, Lack of Intent, Minor Nature of the Violation
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What is Reprogramming?
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The process of redirecting appropriated funds for purposes other than what Congress intended at the time of appropriation
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When can reprogramming funds be moved?
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Within the same obligations years available
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Does reprogramming involve a request for additional funds?
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NO
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What approval is required for increase in the procurement quantities of major program end items?
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Congressional Prior Approval
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What does Congressional Notification Reprogramming primarily involve?
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Actions that meet or exceed certain dollar thresholds
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What does Internal Reprogramming involve?
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Only actions that do not change the substance of the program or amounts from the purposed ordinally appropriated by Congress
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What does Below Threshold Reprogramming include?
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All actions that do not meet the criteria for other types of reprogramming
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What is an Omnibus reprogramming request?
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An annual integrated package from DoD components that lists all reprogramming actions and all sources and increases
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What is the purpose of PPBS?
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To produce a plan, a program, and a budget for DoD
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FYDP content contains what?
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(1.) Prior year, current year, the biennial budget years, and the following 4 years for resources (2.) Three more years for force structure (3.) Forces, manpower, and Total Obligation Authority (TAO) identified to a program element structure aggregated into a major defense program
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Who are the key players of PPBS?
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(1.) SECDEF, exercises centralized control of executive policy direction and resource allocation (2.) DEPSECDEF, manages the PPBS with advice and assistance of the DRB, which he/she chairs (3.) Joint Chiefs of Staff and CINCs, Play a major role in the planning phase by providing input to and/or reviewing every product and step, including the DPG Assistant SECDEF (Comptroller), Coordinates the annual budget review and budget presentation/justification to Congress
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What does Learning Curve Theory state?
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As the quantity of a product is produced doubles, the man-hours per unit expended to produce the product decreases at a fixed rate or contant percentage (usally 10% to 20%)
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Earned value management is an integreatd too that does what?
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(1.) Relates technical performance to its associated cost and schedule (2.) Measures the work progress in objective terms (3.) States the value of the work completed in dollars
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What factors do not affect the duty to report an Anti-deficiency Act violation?
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(1.) If the violation was a mistake (2.) If the violation was inadvertent (3.) If there was lack of intent (4.) If the violation is minor in nature
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When is the first Concurrent resolution due?
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April 15th
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What does necessary expense doctrine confer authority to do?
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Incur expenses which are necessary or proper or incident to the proper execution of the object, unless this is another appropriation which makes more specific provision for such expenditures, or unless they are prohibited by law
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What does correlation refer to?
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The degree of relationship between two or more variables (Correlated variables are those that tend to vary together)
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Pearson Correlation Coefficient is the most used of the available correlation coefficients. How many continuous variables is it used with?
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Two or more
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Advance procurement request for long lead-time items to be limited to the end items in major procurement appropriations. What does long lead-time procurement include?
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Long lead-time procurements include components, parts, and material whose lead-times are greater than the life of the appropriation (3-5 years)
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OMB Circular A-76 is 48 months from start to finish. What percentage does a contractor have to bid to to be awarded?
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A contractor bid has to be 10% or more lower than current cost to be awarded
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Who assumes automatic congressional approval of notification requests, if notice of committee action is not received within 15 days after their delivery to the committees? Study Guide: Defense Financial Management Certification
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The SECDEF. (The notification requests primarily involve actions that meet or exceed certain dollar thresholds.
