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Project Scope Management Definition

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the process required to ensure the project includes all the work and only the work required to complete is successful. Involves working with stakeholders to define, gain written agreement on and managing all work required for project success.

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Project Time Management

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includes all processes that are geared towards the timely completion of a project.

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Scope Management Tools and techniques

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Scope statement, WBS, mind maps, statement of work, requirements analysis, scope management

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Time management Tools and techniques

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Gantt charts, project network diagram, critical-path analysis, crashing, fast tracking, schedule performance measurements

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Benefits of project management approch

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Single point of responsibility, Estimating, a critical path method, fast tracking, gantt charts, WBS

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Scope Statement definition

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is the documentation of the output of the scope definition process which is meant to develop a detailed description of the project and the anticipated product.

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Scope Definition

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Identifies all the work required to complete the project and subdivides the major deliverables into smaller components

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Scope Planning

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Involves writing a scope statement

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Techniques to create a good scope definition

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Analysing products, Identifying alternative approaches, analysing stakeholder needs and using expert judgement

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Contents of a scope statement

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Objectives, Deliverables, Milestones, Technical requirements, Limits and Exclusions

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Benefits of Scope Statement

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Helps improve the accuracy of time, cost and resources, Defines a baseline, Aids in communication, ensures common understanding, Ensures customer satisfaction, prevents delays or scope creep

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Approaches to WBS

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GUIDELINES if company has guidelines must follow them, ANALOGY APPROACH use similar projects as a starting point, TOP DOWN start with largest items and break them down, BOTTOM UP identify as many specific tasks related to the project, MIND MAPPING

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Scope Baseline

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Approved project scope statement, associated WBS and dictionary

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WBS dictionary

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is a document that describes the actual tasks in detail.

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Statement of Work

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is a narrative description of products and services to be supplied under contract or done internally. provides clear direction to project.

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SOW contains

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goals, constraints, success criteria and management guidelines.

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Requirements Analysis

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process of understanding the customer needs and expectations from the project.

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Goals should be SMART

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Specific, Measurable, Assignable, realistic and time bound

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Main planning tasks

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Scope planning, Scope definition and WBS

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Scope Management plan headings

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Project Name, Introduction, Preparing the scope statement, Creating the WBS, Verifying completion of the project, Managing request for change.

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Scope Verification

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is the formal acceptance of the completed project scope by customer or stakeholder through customer inspection and sign off of key deliverables

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Scope changes must be identified, evaluated and managed to ensure

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they are beneficial, improve quality, reduce costs, save time or improve relationships.

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Configuration management system allows for

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document a procedure to make changes, lists those who have authority to make changes, current description of products, traceable history of changes, a monitoring and evaluation framework, automatic approval for emergency changes.

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Hammock

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is a summary activity to gather together a number of sub activities into one master activity

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Revised Gantt chart

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Actual progress can be marked on the original plan

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Rolling horizon Gantt chart

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Simplified chart focusing on a short period ahead

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Trend Gantt chart

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a progress trend chart to show a summary of the direction and trend of a project

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Logic Gantt chart

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shows the activities logical relationships explicitly in Gantt chart format

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Benefits of Gantt chart

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Easy to assimilate, displays progress easily and clearly, activity float easier to comprehend, prerequisite for forecasting the procurement schedule, excellent management tool , used to communicate and disseminate schedule information, key document for management decisions.

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Shortcomings of Gantt charts

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Does not show interrelationships , not good for multiple decision making.

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Types of dependencies

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Mandatory, Discretionary, external

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AOA

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Activity on Arrow network diagram where activities are represented by arrows and connected at points called nodes.

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Finish to start (FS)

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Task B cannot start until Task A finishes

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Start to Start (SS)

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Task B cannot start until Task A starts

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Finish to Finish (FF)

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Task B cannot finish until Task A finishes

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Start to Finish (SF)

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Task B cannot finish until task A starts.

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PERT estimate

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a network analysis to estimate project duration

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Network diagram Legend includes

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Eaerly start, Early Finish, Late Start, Late Finish, Activity name, Activity duration

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Network diagram must include

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Legend, Arrow, duration

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Critical Path Method

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uses network diagramming to predict the total project duration preventing schedule overruns.

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Benefits of CPM

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When will the project be completed, What are the critical activities, which are non critical activities, What is the probability that the project will finish by a specific date, At a point in time is the project on schedule, Are there enough resources to complete the project on time, What is the best way to reduce the duration of the project

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Crashing

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a technique for making cost and schedule trade-offs to obtain the greatest amount of schedule compression for the least cost.

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Crash Cost

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When task is crashed the cost will be higher

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Crashing is also called acceleration

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The duration of an activity is reduced to meet project schedule requirements.

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Methods to perform Crashing

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transfer resources to activities on the critical path, Change activities on the critical path from to start at the same time, recalculate the estimate for activity duration, Increase working hours by implementing overtime, hire subcontractors, make technical changes, Improve education and training, reduce scope, Implement automation

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Fast tracking

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Doing activities in parallel that you would normally do in sequence.

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Schedule compression problems

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causing cost, humane resource, quality

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Ways to measure schedule performance

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Indicators, high level colours green, red and yellow. Milestone completion, Workers morale and discipline and performance review meetings and tracking Gantt charts

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