Office Applications Review - Flashcards

Q: Which of the following is not a method for opening Word software? right clicking on the desktop and selecting \"view\" selecting the Start button and navigating through all programs selecting the Start button and navigating to the most recently used programs using an icon on the desktop

right clicking on the desktop and selecting \"view\"

question

Select all that apply. Word processing software allows users to do which of the following: format text design pages share documents mail merge documents

answer

format text design pages share documents mail merge documents

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T/F Word software is a word-processing program that allows users to create documents.

answer

Tru

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Electronic files created on a computer using programs such as Word software are considered to be _____. documents icons media saved

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documents

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Which of the following cannot be created using Word software? newsletter telling customers about a new product launch report on the impact of using a new technology database of new clients resumé to apply for a new job

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database of new clients

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Which of the following is not a method for opening Word software? right clicking on the desktop and selecting "view" selecting the Start button and navigating through all programs selecting the Start button and navigating to the most recently used programs using an icon on the desktop

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right clicking on the desktop and selecting "view"

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_____ allow(s) a user to double click with the mouse in a document to move the insertion point to a new location. Arrow keys Click to type Icons Delete keys

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Click to type

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To delete text to the right of the cursor, press the _____ key. Delete Home Backspace End

answer

Delete

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If you accidentally delete a name and want to replace it back into the text, you should select the _____ option. Backspace Redo Delete Undo

answer

Undo

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Which of the following is not a use of word processing software? creating documents modifying documents creating presentations modifying text

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creating presentations

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Which tab provides commands for the most commonly used elements in Word software? File Home Insert Page Layout

answer

Home

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The Zoom slider will allow users to _____. change the way a document will print change the way the document appears on the screen change the layout of the document change the location of the cursor

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change the way the document appears on the screen

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The _____ toolbar can be customized to the preferences of the user. Zoom Page Layout File Quick Access

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Quick Access

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How would I view the ruler on my document if it was not visible? select the icon at the Quick Access toolbar select the icon at the top of the vertical scroll bar double click on the Status bar by using the Zoom slider

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select the icon at the top of the vertical scroll bar

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The_____ displays the name of the document. Quick Access toolbar Title bar Status bar ribbon

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Title bar

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Which key combination will allow users to move to the top of a document? Ctrl+Page Down Ctrl+Home Shift+Home Shift+Page Up

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Ctrl+Home

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The location on the Word screen where text will be entered is known as the _____. insertion point Quick Access toolbar Home tab ruler

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insertion point

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Which shortcut key combination will move the cursor to the beginning of the line? Home Ctrl+Enter Page+Up Ctrl+End

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Home

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T/F The vertical and horizontal scroll bars can be used to aid in navigation throughout the document.

answer

True

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A _____ is a predefined text format that includes multiple formatting options.

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style

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To _____ is to remove a word from a document.

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copy

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The _____ is a storage location for text awaiting pasting.

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clipboard

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T/F The Office clipboard holds approximately 24 items.

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True

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T/F Styles are modified by using the Office clipboard in the Home tab.

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False

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When making changes to existing font, the user must first _____.

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select the font

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Select all that apply. When you cut text from a document, you may: leave it in the clipboard paste in into another document paste it in another location in the same document copy it into another location

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leave it in the clipboard paste in into another document paste it in another location in the same document

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The _____ can be used to paste text in any order.

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clipboard

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Which tab provides text formatting features? File Page Layout Home Insert

answer

//page layout

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When users talk about font size, _____ point font is considered to be about one inch.

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72

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Which font style is said to be slightly above the other line of text?

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superscript

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The _____ is the temporary storage location for text when it is cut from a document.

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clipboard

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_____ is a predefined format used for text that can include multiple font formatting features.

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style

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T/F Styles can be modified based on the preferences of the user.

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True

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To paste text with the same formatting as the document in which it is entered, select _____ from the Paste menu.

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merge formatting

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Styles are selected using the _____ tab.

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home

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Which tab provides text formatting features?

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home

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T/F When formatting paragraphs, you may either select the entire paragraph or you can simply have your cursor within the paragraph you wish to format.

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True

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Text that has equal left and right margins is said to be _____.

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justified

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The shortcut key combination to center align text is _____.

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Ctrl+E

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If an author is creating a reference list and wants the second and succeeding lines indented for a reference, they should select _____ style.

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hanging indent

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_____ is empty space between the margin and text.

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An indent

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Listed items that are not in any particular order should be identified with _____.

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a bulleted list

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To add or remove space before or after a paragraph, users should select _____.

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the Line and Paragraph Spacing Icon

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The _____ is used to make a paragraph light blue so it will stand out.

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Shading icon

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Which icon allows you to see paragraph formatting features?

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show/hide

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The ________ icon can be used to show paragraph formatting features, while the ________ icon can be used to order lists within a document.

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show/hide bullets

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A page that is wider than it is tall is considered to be _____.

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landscape

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Blank space around the edge of the page is considered a _____.

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margin

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To adjust the margins on a page, users will navigate to the _____ tab.

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page layout

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Select all that apply. Which methods can be used to modify the margins on a page? use the ruler to slide to the appropriate margin navigate to the insert tab and select margin choose "margins" from the page layout tab in the page setup grouping choose page borders from the page layout tab

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use the ruler to slide to the appropriate margin choose "margins" from the page layout tab in the page setup grouping

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Microsoft Word allows users to create up to _____ columns on a page.

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13

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While formatting page-setup options, when your cursor is on the page, formatting changes will be applied to _____.

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the entire page

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If you wish to maintain a consistent style to all the documents you create, it would be helpful to use a _____.

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theme

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Select all that apply. When applying styles to a document, which features of the style can be modified in the themes grouping? colors fonts margins effects

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colors fonts effects

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To change the background color of a page, which tab would you use?

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page layout

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To add graphic images around the edge of a page on a document, users should use the _____ feature.

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borders

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If you wanted readers to know a document was confidential, you could include a _____ behind the text stating "confidential".

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watermark

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To include a graphic as a watermark image, you will need to navigate to _____.

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custom watermark

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Select all that apply. Which of the following actions would you use the Page Layout tab for? copying text creating a watermark adding bullets adding borders applying a theme

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creating a watermark adding borders applying a theme

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Paragraphs where the second and succeeding lines of the paragraph are indented have a _____.

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hanging indent

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Unordered lists are often identified by graphic images known as _____.

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bullets

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The Shading icon will add _____ to the background of a selected paragraph.

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color

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What feature will allow users to see nonprinting paragraph markings to aid in editing?

answer

show/hide

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A page that is in portrait orientation is printed _____.

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taller than it is wide

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A thick black line around the outside edge of a page is a _____.

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border

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Adding _____ will allow the user to create text as it will often appear in publications with multiple articles, such as a newspaper or newsletter.

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columns

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To add color to the entire background of a page, users will select the _____ feature.

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page color

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To change the overall design of an entire document to include colors, fonts, and effects, a user should apply a _____.

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theme

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In addition to using the icons to adjust page margins, a user can also use _____.

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the ruler

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_____ options are available in the Home tab in the Paragraph grouping.

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line spacing

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If a user would like to modify margins to specific settings, users would need to select the _____ option.

answer

custom margins

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To center align text, users can use the shortcut-key combination _____.

answer

Ctrl+E

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_____ is/are the amount of blank space between lines of text in a paragraph.

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line spacing

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When centering one paragraph on a page of text, the user needs to _____.

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have the cursor within the paragraph being formatted

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To add the word "confidential" to the background of a page, users would need to _____.

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insert a watermark

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Match the following. 1. show grouping of word processing tasks that can be performed 2. shortcut location for commonly used elements 3. organized commands used to modify documents 4. used to align and measure content in a Word screen 5. vertical and horizontal bars that are used to navigate through a document 6. displays the name of the document in use 7. allows users to enlarge or shrink a visual of a Word document

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1. contextual tabs 2. quick access toolbar 3. ribbon 4. ruler 5. scroll bars 6. title bar 7. zoom bar

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match the following. 1. a font style that is darker and heavier than other fonts 2. a style of written text within a document 3. a font style that is slanted to the right 4. text that is slightly below the line of the next 5. text that is slightly above the line of text

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1. bold 2. font 3. italic 4. subscript 5. superscript

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Match the following. 1. a temporary storage location for information that is cut or copied in a document 2. to reproduce selected text 3. to remove selected text from a location 4. to place text from the clipboard in a specific location 5. a predefined format used for text that can include multiple font-formatting features

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1. clipboard 2. copy 3. cut 4. paste 5. style

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Select all that apply. What is Microsoft Word used for in the business environment? word processing editing documents designing spreadsheets creating presentations

answer

word processing editing documents

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Select all that apply. What types of documents can be created using word-processing software? business newsletters letters of application presentation slideshows customer databases

answer

business newsletters letters of application

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How is the Microsoft Word 2010 window organized? with contextual tabs for major groupings of editing features and ribbons with specific groupings to organize commands with drop-down menus for each editing icon organized by contextual ribbons of data with ribbons for each major grouping and drop-down lists for all editing options with dialog boxes for each major grouping and ribbons within the dialog box to choose formatting options

answer

with contextual tabs for major groupings of editing features and ribbons with specific groupings to organize commands

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Why is it necessary to save a document? unsaved documents cannot be edited to allow a document to be edited and used again you cannot print a document that is not saved to allow multiple edits to the document

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to allow a document to be edited and used again

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Select all that apply. Why is formatting text important? to allow visual enhancements in documents to save documents in the correct format to allow users to create a professional look for documents to ensure all font is the same size and color

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to allow visual enhancements in documents to save documents in the correct format to allow users to create a professional look for documents to ensure all font is the same size and color

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Text can be easily moved from one location to another using _____. Paragraph formatting features theme settings on page a combination of the Cut, Copy, and Paste functions Page Layout formatting options

answer

a combination of the Cut, Copy, and Paste functions

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Select all that apply. In Microsoft Word, you can change the look of paragraphs by: organizing lists of information into bullets changing text alignment changing text spacing changing page margins

answer

organizing lists of information into bullets changing text alignment changing text spacing

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Formatting can be applied to _____.

answer

font, paragraphs, and pages

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T/F Knowledge of how Microsoft Word toolbars are designed and organized allows the user to learn the program more easily and use it more effectively.

answer

True

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Microsoft® Word® is what type of program? word processing spreadsheet database text development

answer

word processing

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Select all that apply. Which of the following documents are best created in Microsoft Word? academic reports personal resumés sales spreadsheets business letters

answer

academic reports personal resumés business letters

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Select all that apply. How do you open the Microsoft Word application? by using the Start menu through the File tab by using the Quick Access toolbar through desktop shortcuts

answer

by using the Start menu through desktop shortcuts

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Which tab provides the most commonly used elements in Microsoft Word?

answer

home

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Which tab in Microsoft Word provides access to the backstage view?

answer

file

question

To increase the view of a document on the screen, use the _____.

answer

zoom slider

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The name of the document is identified in the _____.

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title bar

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The first time a document is saved, Microsoft Word will _____.

answer

require the user to determine a name and location to save the file

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A new folder can be created for a file in the _____ dialog box.

answer

save as

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To delete text to the left of the cursor, use the _____ key.

answer

backspace

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Select all that apply. To move the insertion point to another location on the screen, users can use: the clipboard click to type arrow keys scroll bars

answer

click to type arrow keys

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To remove the last three edits made to a document, use the _____ option.

answer

undo

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Text that is heavier or darker than other text in the document is considered _____.

answer

bold

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Text that appears slightly below the line of the other text in the document is _____.

answer

subscript

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The _____ option will allow a user to remove text from one location and keep it for use later on the clipboard.

answer

cut

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The _____ icon looks like a clipboard with a page of paper attached.

answer

paste

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Paragraph alignment options are available in the _____ tab in the _____ grouping.

answer

home paragraph

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To move the first line of text over five spaces and leave the other lines of the paragraph aligned to the left, use the _____ feature.

answer

first-line indent

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Unordered lists are identified with _____.

answer

bullets

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The _____ feature will allow users to view nonprinting formatting marks to aid in editing a document.

answer

show/hide

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Page orientation can be either landscape or _____.

answer

portrait

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Columns can be added to a page in the _____ tab.

answer

page layuot

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Margins can be modified in the Page Layout tab or by using _____.

answer

the ruler

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_____ change the overall design of a document to include fonts, color, and effects.

answer

//formats try themes

question

To insert text in the background of a page, users should use a _____.

answer

watermark

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To change the color of an entire page, apply a page color in the _____ tab.

answer

page layout

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To frame a page with a thick line, use the _____ feature.

answer

border

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What is the ability to remove unwanted portions of an image called?

answer

crop

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_____ is/are artwork available for computer documents that include drawings, movies, sounds, or stock photography.

answer

clip art

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Select all that apply. A picture may be resized by using the: resizing handles on the graphic Size grouping in the Pictures tools tab View menu Quick Access toolbar

answer

resizing handles on the graphic Size grouping in the Pictures tools tab

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The _____ icon changes the way text wraps around a selected object.

answer

wrap text

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If you would like to remove unwanted parts from an image, select the _____ option.

answer

crop

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The _____ icon allows the user to improve the brightness, contrast, or sharpness of the picture.

answer

corrections

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To view the Picture tools tab, a user must first _____.

answer

select the picture

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Select all that apply. Which of the following does Microsoft Word allow users to insert into documents? clip art graphics pictures text

answer

clip art graphics pictures text

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T/F Inserting diagrams into documents can help readers better understand document text.

answer

True

question

If a kindergarten teacher was making a handout to teach children different geometric shapes, he could use the _____ feature in the Word application to develop his visuals.

answer

shapes

question

To easily add an organizational chart to a document, users should select _____.

answer

smartart

question

To add text into a SmartArt graphic, a user will need to _____.

answer

click on the placeholder and begin typing

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To modify a text box, you must first _____.

answer

select the text box

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To include a text box, SmartArt graphic, or a shape in a document, the user would need to navigate to the _____ tab.

answer

insert

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Which elements are available in the Illustrations grouping in the Insert tab?

answer

shapes smartart

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The process of combining data from multiple sources is known as a _____.

answer

merge

question

How can mail-merge documents be used in a business setting?

answer

to create mailing labels

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To begin a mail-merge document using the Mail Merge Wizard, navigate to the _____ tab.

answer

mailings

question

Contact information in applications such as Microsoft Outlook, Microsoft Access database, or in a Microsoft Excel spreadsheet is known as a _____.

answer

data source

question

To create a merged document, you will need to combine which two documents?

answer

the starting document the data source

question

The Mail Merge Wizard can be found in the drop-down list next to the _____ icon.

answer

start mail merge

question

In order to create individualized mailing labels for multiple customers, which tab would you utilize?

answer

mailings

question

A _____ is a placeholder for information from a data source that will be inserted into a document

answer

merge field

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After you select your recipients, the next step in using the Mail Merge Wizard would be to _____.

answer

write your letter

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An example of how a merge code would appear in a letter would be _____.

answer

«University_Name»

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When you merge business letters, how many total documents will you have when you are finished with the merge process?

answer

unable to determine - you will have one letter for each recipient on the list

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When writing a business letter, how many times can you use the same merge field in a document?

answer

unlimited

question

When would you insert a merge field?

answer

when choosing which information you want to insert in a merged letter

question

The Mail Merge option is located in which tab?

answer

mailings

question

Which of the following applications can be used as a data source for a Microsoft® Word® mail merge? Outlook Contacts Microsoft Access Databases Microsoft Excel Spreadsheet All of the above

answer

all of the above

question

A merge is _____.

answer

the process of combining information from a variety of sources

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Select all that apply. Mail merge can be used in businesses to complete which of the following tasks? create a spreadsheet create mailing labels develop a presentation merge contacts into a business letter

answer

create mailing labels merge contacts into a business letter

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After you preview your document, what is the next step in the merge process?

answer

complete the merge

question

What is a placeholder for information from a data source that will be inserted into a document?

answer

merge field

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T/F The same data source can be used multiple times in creating mail-merge documents.

answer

True

question

What would be an appropriate application of the mail-merge feature in the business world?

answer

to create a personalized letter to clients informing them about a new product

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When developing a mail merge, what are the three documents used to create the merge?

answer

starting document, data source, and merged document

question

Which field will provide an opening for a letter such as "Dear Mr. Smith"?

answer

greeting line

question

If you wish to edit a data source in a document, you can make modifications when you select the data sources or _____.

answer

when you review your letters

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What is the advantage of using Mail Merge Wizard when creating a mail merge?

answer

The task pane will provide a step-by-step process to complete the merge.

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What is the benefit to displaying the merge codes in a document?

answer

The author will know where data will be inserted in the document.

question

The Mail Merge Wizard is available under which icon?

answer

start mail merge

question

References placed at the bottom of a page are known as _____.

answer

footnotes

question

The icons to insert footnotes and endnotes in a document are located in the _____ tab.

answer

reference

question

Footnotes and endnotes will appear with what type of font formatting?

answer

superscript

question

The shortcut key combination to insert a footnote is _____.

answer

Alt+Ctrl+F

question

If you delete the first footnote in a document, what will happen with the other footnotes in the document?

answer

Those footnotes will be renumbered to remain in numerical order.

question

T/F References inserted initially as footnotes can be converted to endnotes through an option in the software.

answer

True

question

Put the steps you would use to insert and label and endnote in order.

answer

1. Locate the reference Tab 2. Click the Insert Endnote option 3. Type your Endnote label 4. Type the text you want the endnote to follow

question

Select all that apply. Hyperlinks can appear as: words pictures symbols trademarks

answer

words pictures symbols trademarks

question

You can create a hyperlink to which of the following? a new document an e-mail address a Web site all of the above

answer

all of the above

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Why should you use a hyperlink in a document?

answer

to ease the navigation for the user

question

The shortcut key combination to insert a hyperlink in a document is _____.

answer

Ctrl+K

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To follow a hyperlink in a document, the user will need to _____.

answer

press the Ctrl key while clicking the mouse

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To access the Hyperlink icon, you will need to navigate to the _____ tab.

answer

insert

question

Match the actions listed below with the order in which you would perform them to perform the following task: Insert a hyperlink in a document. The hyperlink should connect the document to http://www.petfinder.org.

answer

1. Click on the Insert Tab 2. Choose the Hyperlink option 3. Type in the hyperlink name 4. Click on the Search the Web option 5. Enter the web address 6. Click OK

question

The table of contents grouping is located in which tab?

answer

reference

question

Before inserting a preformatted table of contents, what must you do first?

answer

apply heading styles to text

question

When updating a table of contents, which two options are given?

answer

update page numbers only update entire table

question

If you wish to apply a Fancy format to a table of contents and change the leader style, you will need to _____.

answer

navigate to the Table of Contents dialog box

question

From the Table of Contents grouping, you can:

answer

insert a pre-formatted table of contents update a table of contents

question

Where do endnotes appear in a document?

answer

at the end of the document

question

To insert a footnote in a document, a user would navigate to the _____ tab.

answer

references

question

Footnotes and endnote references are formatted with _____ font.

answer

superscript

question

To insert a footnote, you can use the shortcut keys _____.

answer

Alt+Ctrl+F

question

When you move a paragraph in a document that includes text with a footnote, what happens to the footnote reference?

answer

The reference is automatically renumbered to keep the footnotes in consecutive order.

question

If you inserted footnotes in a document and later determined that you wanted to use endnotes instead, what should you do?

answer

Use the Footnote and Endnote dialog box to convert the references.

question

To include a hyperlink in a document, use the shortcut key combination _____.

answer

Ctrl+K

question

If I am working in a document and wish to follow a hyperlink, what should I do?

answer

Hold the Control key and click on the link.

question

If I wished to insert a hyperlink from text in my document to my company website, what type of link would I insert?

answer

a link to an existing file or Web page

question

Which tab provides access to the hyperlink icon?

answer

insert

question

A _____ is word, symbol, image, or other object that links you to another element in another location.

answer

hyperlink

question

If I have added new headings in my document and wanted to update my table of contents, what would I need to do to ensure the new headings are included in the table?

answer

Select Update and choose Entire Table.

question

A(n) _____ is a list at the beginning of a publication that shows the main topics in a book or report and provides page numbers to quickly access material.

answer

table of contents

question

The _____ tab provides access to the Table of Contents grouping.

answer

Reference

question

To easily enter a table of contents, what should I do to headings to allow the use of the automatic formatting options?

answer

Apply heading styles.

question

To modify the options in my table of contents, I should _____.

answer

navigate to the Table of Contents dialog box to make changes

question

A preformatted structure for a document is also known as a _____.

answer

template

question

If you use a template, you do not have to change document _______, only document _______.

answer

layout text

question

To access document templates, navigate to the _____ tab.

answer

file

question

Which of the following documents has a template available in the sample templates for your use?

answer

all of the above

question

If you cannot find a template on your computer that was appropriate for your task, what should you do?

answer

Search online for additional templates.

question

To save a new document template, you will need to access the _____ dialog box.

answer

Save As

question

Which option should you select to open a template you have already created?

answer

my templates

question

Sample templates and created templates can be accessed from which tab?

answer

file

question

An online electronic journal is known as a _____.

answer

blog

question

Document properties can be accessed through which tab?

answer

file

question

What is the advantage of saving a document as a PDF file?

answer

It can be opened by most computers.

question

Marking a document as final in the permissions will _____.

answer

make the document read-only

question

To send a document to another person as an attachment electronically, select the option to _____.

answer

send using e-mail

question

To require a password when opening a document, the author should select the option to _____ from the protect document icon.

answer

encrypt with password

question

The option to publish a file as a blog post is located in the _____ options on the File tab.

answer

save and send

question

Stating a document is a PDF or XPS document refers to the document _____.

answer

file type

question

A _____ is a preformatted structure for a document.

answer

template

question

To create a new document using a template, navigate to the _____ tab.

answer

file

question

The major difference between a template and another document is in _____.

answer

how it is saved

question

What are advantages of using document templates? consistency in document style authors can quickly create documents ease of use all of the above

answer

all of the above

question

When creating a document template, you can either start from an existing document or begin from _____.

answer

a new blank document

question

When saving my template, I will need to select Word Template in the _____ dialog box.

answer

Save As

question

To easily combine a data source and a document, use the _____ feature.

answer

mail-merge

question

References at the bottom of each page in a document are called _____.

answer

footnotes

question

A word that links a user to another place in a document is known as a _____.

answer

hyperlink

question

To insert a table of contents in a document, navigate to the _____ tab.

answer

references

question

To allow a document to be opened easily on most computers, save the document as a _____.

answer

PDF

question

Marking a document as final will make the document _____.

answer

read only

question

If you wish to automatically send a document to an online electronic journal, you should select the _____ option.

answer

Publish as Blog Post

question

In order to change the author's name on a document, you must ______.

answer

modify the document properties

question

When a business uses the same document type multiple times, business leaders should create a document _____ to improve efficiency and maintain consistency.

answer

template

question

The Mailings tab provides a method to combine data from multiple sources, which is also known as a _____.

answer

merge

question

What is an example of a document that can be created using a mail merge?

answer

mailing labels

question

By using a _____ , you will have step-by-step directions to perform a mail merge. This option can be accessed through the Start Mail Merge drop-down list.

answer

wizard

question

A placeholder for information that will be placed in a document is a _____.

answer

merge field

question

Endnotes are indicated by _____.

answer

Roman numerals (i, ii, iii)

question

The shortcut key combination to insert an endnote is _____.

answer

Alt+Ctrl+D

question

To insert footnotes or endnotes using the icons on the Ribbon, navigate to the _____ tab.

answer

references

question

Hyperlinks can be created to all of the following except _____.

answer

a property

question

If you edited a document and moved headings to a new page, what would you need to do to make sure the page numbers are correct on the table of contents?

answer

update the table

question

To insert a heading in a table of contents, you must first apply a heading _____ to the text.

answer

style

question

Document properties are accessed through the _____.

answer

backstage view

question

If you want to send a document as an attachment, select the _____ option from the File tab.

answer

save and send

question

To access an online document template, select _____ from the backstage view.

answer

new

question

To identify a document as a template, you will need to change the file type in the _____ dialog box.

answer

save as

question

One page of content in a PowerPoint presentation is referred to as a _____.

answer

slide

question

When developing a presentation, you should consider the venue in which you will be presenting, but you must also consider the _____ before designing the presentation.

answer

audience

question

The presentation view can be changed in which two places?

answer

view tab status bar

question

Select all that apply. Which of the following are views included in PowerPoint? Normal Page Slide Slide Sorter Reading

answer

Normal Slide Sorter Notes Page Reading Pane

question

When you first open the PowerPoint application, what is the default view?

answer

normal

question

The easiest view to choose the order your slides will appear in is ______.

answer

slide sorter

question

The view that allows you to focus on one slide and one set of notes at a time is ______.

answer

notes page

question

Which view will allow you to see a large view of only the slide but also have access to navigation tools on the bottom of the screen?

answer

reading

question

Select all that apply. When working with a presentation in the PowerPoint application, which views allow you to see the speaker notes as well as the slide? Normal Slide Sorter Reading Notes Page

answer

Normal Notes Page

question

A _____ is a group of fonts, colors, and effects that are preformatted to enhance a presentation.

answer

theme

question

You can enter text on a slide by using:

answer

placeholders textboxes

question

Once I have entered text into a presentation, how do I modify the font style of the text?

answer

Select the text and use the format options available on the Home tab.

question

If you did not want to enter text directly on a slide, you could also enter your text on a slide in _____ view.

answer

Outline

question

What is the shortcut key combination to enter a new slide in the PowerPoint application?

answer

Ctrl+M

question

If you have already inserted a slide into a presentation, how do you modify the layout of the slide?

answer

Select the Layout icon and select the layout of your choice.

question

To modify the slide layout to portrait orientation, select the _____ grouping in the Design tab.

answer

page setup

question

Select all that apply. When entering a new slide, you can choose to alter: Slide Layout Slide Design Text Location Text Formatting

answer

Slide Layout Slide Design Text Location Text Formatting

question

What is the purpose of the Microsoft® PowerPoint® application?

answer

to develop presentations for business meetings

question

When looking at your audience, which factors will not influence the design of your presentation?

answer

names of participants

question

What is the default view when you first open a PowerPoint presentation?

answer

normal

question

Which element in the PowerPoint application is not available in the Microsoft Word® application?

answer

Notes pane

question

Which of the following is not one of the views available in the PowerPoint application?

answer

Show view

question

The _____ view is used to see a thumbnail of each slide so the developer can quickly reorder slides.

answer

slide sorter

question

By selecting the _____ view, you will have an opportunity to see a picture of the slide and the speaker notes created for the presentation all on the same page.

answer

notes page

question

How can you change the view of a presentation?

answer

by using the icons on the status bar

question

A(n) _____ is one page of content in a PowerPoint presentation.

answer

slide

question

To change the font on the slide of a presentation, select the text, then navigate to the _____ tab and modify the font.

answer

home

question

The _____ key combination will enter a new slide in a presentation.

answer

Ctrl+M

question

A new slide layout can be selected in the _____ tab.

answer

home

question

If a designer wished to maintain consistent color, font, and effects to a presentation, it would be best to apply a _____ to the presentation.

answer

theme

question

To apply a background color to the slides in a presentation, navigate to the _____ tab.

answer

design

question

To modify a slide so that it will be taller than it is wide, select the _____ icon in the Design tab.

answer

slide orientation

question

If you wanted to insert pictures or clipart into a presentation, which tab would you use?

answer

insert

question

Pictures are inserted into a PowerPoint presentation in the Insert tab in the _____ grouping.

answer

images

question

To create a presentation that includes multiple images of buildings constructed by your construction company, a user should use the _____ icon.

answer

photo album

question

If I were creating a presentation on dogs and wanted to include a picture of a dog but did not have one available on my computer, what feature could I use to include an image?

answer

clip art

question

Decorative text used to enhance the visual appeal of a slide is known as _____.

answer

wordArt

question

The _____ feature can be used to include process diagrams in a presentation.

answer

smartart

question

Select all that apply. Which of the following would you access through the Insert tab? Pictures ClipArt WordArt SmartArt Shapes Highlights

answer

Pictures ClipArt WordArt SmartArt Shapes

question

A table is best used to _____.

answer

organize information into rows and columns

question

If you wanted to add a table to an existing slide, you would most likely ______.

answer

select the Insert Tables option in the Insert Tab

question

If you wanted to include a chart in the new slide you are getting ready to create, you would most likely ______.

answer

select the insert slide dropdown box, then select a slide with a chart placeholder

question

Once you insert a table in a presentation, what two tabs become available in the Table Tools area?

answer

Design and Layout

question

Once a table or chart is inserted in a slide, it cannot be edited.

answer

false

question

To show the growth comparisons of your company from one year to the next, a _____ can be included in your PowerPoint presentation.

answer

chart

question

If you wanted to include a table in the new slide you are getting ready to create, you would most likely ______.

answer

select the insert slide dropdown box, then select a slide with a table placeholder

question

You can include a chart or a table on a slide through the _____ tab.

answer

insert

question

Your friend is having a birthday and you want to create a slide-show presentation with pictures of her that you have saved on your computer. What feature in the Microsoft® PowerPoint® application can you use to facilitate this process?

answer

photo album

question

The icons to insert pictures and clip art in the PowerPoint application are located in the _____ grouping on the Insert tab.

answer

images

question

A _____ image includes drawings, movies, sounds, and stock photography that can be incorporated into your slides.

answer

clip-art

question

If I wanted to include a picture of a house in my presentation, what option would I choose?

answer

clip art

question

Decorative text in a presentation is considered _____.

answer

wordart

question

I can insert a _____ graphic to easily include a process diagram in my presentation.

answer

smartart

question

Once a picture is inserted into a PowerPoint presentation, how can the picture style be modified?

answer

You can use the Picture Tools tab.

question

Which tab in the PowerPoint application provides options to include a chart, table, or picture in a presentation?

answer

insert

question

Rows and columns used to organize data are also called _____.

answer

tables

question

To show the audience a visual representation of two sets of data, what feature should I include in a PowerPoint presentation?

answer

a chart

question

In addition to inserting a table using the Insert tab, what is another appropriate method to include a table on a slide?

answer

Change the layout of the slide to include content, and select the Table option.

question

After you have inserted a table into a presentation, you can modify the table with the Table tools _____ and _____ tabs.

answer

design layout

question

A style can be assigned to a table through the Table Tools _____ tab.

answer

design

question

A common chart type used to show the contributions of items to a whole is a _____ chart.

answer

pie

question

When you select the option to insert a chart, what other Microsoft application is accessed to create the chart?

answer

excel

question

The legend of a chart is moved by navigating to the Legend icon in the Chart Tools _____ tab.

answer

layout

question

What is animation?

answer

the movement of elements within a slide

question

To change the way a slide moves from one slide to the next, what tab should be selected?

answer

transition

question

If I want a basic movement from one slide to the next that does not distract from the speaker, what type of transition would be most appropriate?

answer

subtle

question

When inserting a Fly In animation, what is the first step in the process?

answer

Select the element you wish to animate.

question

If I have animated a bulleted list and want all items on the list to come in one by one, what option would I select from Effect Options?

answer

//as one object [try all at once]

question

T/F Graphics and text can be animated on a slide.

answer

True

question

If I like an animation I have applied to one element on my slide, what feature will allow me to quickly duplicate this animation on another slide?

answer

//effect options [Try animation pane]

question

After you have applied transitions and animations to a presentation, what icon should be used to view the changes you have made?

answer

preview

question

If I want my animations to begin after the previous animation, I would need to make modifications by using the _____ icon.

answer

start

question

To prevent a slide from showing when I present my show but keep the slide to use in the future, which option should I choose?

answer

hide slide

question

Why should timings be applied to animations?

answer

//to modify the way a slide starts [to control the flow of information]

question

Which feature is selected to practice and save the timing of a presentation?

answer

rehearse timings

question

What is the potential disadvantage of selecting the On Click option from the Start icon?

answer

You may have to click multiple times for all slide content to appear.

question

I am presenting a display at a kiosk at a trade show and would like to have pictures running on my computer as I meet with clients. What option should be selected to allow my presentation to run repeatedly without stopping?

answer

Loop continuously until 'Esc'

question

To set up a slide show you should do all of the following except ______.

answer

insert irrelevant images

question

Where will footer appear on a PowerPoint slide?

answer

it will depend on the layout of the slide

question

Where can headers and footers be included in the PowerPoint application?

answer

Slides and Notes Pages

question

To view a presentation from the first slide, what shortcut key would I use?

answer

F5

question

If I wanted to stop viewing a presentation in the middle of the show, what key could I use to end the show?

answer

Esc

question

If I wanted to add a word on my slide during my presentation to help my audience remember the concept, what feature should I use?

answer

pen

question

When adding a header, you would access the _______ tab, and when you are ready to present your presentation, you would do so by accessing the _______ tab.

answer

insert slide show

question

The movement of elements within a slide is known as _____.

answer

animation

question

If I have applied a transition to a slide in Microsoft® PowerPoint®, what feature can be used to modify the selected transition's direction or color?

answer

Effect Options

question

To change the length of a transition, select the _____ icon and specify the time you would like to apply.

answer

duration

question

To present a slide show so it will loop continuously, what feature would you need to use?

answer

set up show

question

What is the purpose of the Hide Slide option?

answer

The slide will not appear in the presentation but will not be deleted.

question

The _____ feature is used to help a presenter practice their presentation to make sure each slide is allotted the appropriate amount of time.

answer

Rehearse Timings

question

The Header & Footer icon will allow you to add footers to all of the following except:

answer

outlines

question

To begin viewing your show from the first slide, you can select the appropriate icon from the Slide Show tab or simply press the _____ key(s).

answer

F5

question

While viewing a presentation, what feature is used to annotate a slide?

answer

Pen

question

Select the option Save As _____ if you wish to save the presentation so it will automatically open in Slide Show view.

answer

powerpoint show

question

To mark my presentation as final and make it a read-only file, which icon should I select?

answer

//encrypt with password

question

Which option will identify which features in your show are not supported by earlier versions of PowerPoint?

answer

Check Compatibility

question

Which print feature will print my presentation with one slide on each page?

answer

slide

question

When saving a presentation for the first time, the application will default to the _____ dialog box so you can assign a file name.

answer

save as

question

The Print options are located in which tab?

answer

file

question

If my supervisor asked me to provide him with a hard copy of my presentation, which option should I select?

answer

print

question

Which tab should be selected to modify the entrance order of items on a slide?

answer

Animations

question

The view of a presentation can be changed on the View tab or by selecting the appropriate icon on the _____.

answer

status bar

question

To quickly modify fonts, colors, and effects on a slide, a user can modify the _____.

answer

theme

question

When printing a presentation, which print option will allow you to print six slides on each page?

answer

handouts

question

To include a visual representation to compare sales data, what should a user include in a presentation?

answer

charts

question

What is the default orientation for a slide in the PowerPoint application?

answer

landscape

question

Which audience characteristics should be taken into consideration when developing a presentation? size interests age all of the above

answer

all of the above

question

Print options, document-protection features, sharing options, and save options are all available by selecting which tab?

answer

file

question

If I want to save a current file as a different file name, what option should I select?

answer

save as

question

If you wanted to send a copy of a presentation to a friend to view, but not edit, you could save your show as a ______.

answer

powerpoint show

question

What option should I choose if I would like to make my file a read-only file?

answer

mark as final

question

T/F Passwords assigned to password-protected documents cannot be recovered.

answer

True

question

If I am presenting to an audience of disabled individuals, what feature can be used to help them view the show?

answer

If I am presenting to an audience of disabled individuals, what feature can be used to help them view the show?

question

If I am sending a file to a friend who only has PowerPoint 2003 on his computer, what option can I use to make sure he can view the file?

answer

check compatibility

question

When presenting a presentation, if I wanted to have a hard copy of my speaker notes, what print option should I choose?

answer

notes pages

question

_____ view is the default view in the Microsoft® PowerPoint® application.

answer

normal

question

Text can be entered on a slide by adding it directly to the slide or by navigating to _____.

answer

outline view

question

New slides are inserted into a presentation in the _____ tab.

answer

home

question

To add a solid green color to the back of an entire slide, navigate to the Design tab and apply a _____.

answer

background

question

If a developer would like to include an image from an external storage device, what option icon should be selected?

answer

picture

question

The SmartArt icon will allow you to include which of the following on a slide?

answer

process diagrams

question

What is the advantage of using the Photo Album feature in the PowerPoint application?

answer

You can easily create a presentation from a group of pictures.

question

To modify a table style in a slide, you will navigate to the Table Tools _____ tab.

answer

design

question

What feature allows you to use rows and columns to organize information?

answer

table

question

The _____ tab allows you to modify the entrance effects of items on a slide.

answer

animations

question

If I have applied a Wipe transition to a slide, what icon should be selected to modify the direction of the transition?

answer

effect options

question

I have added an animation to a slide and would like to change the time that elapses before the animation begins. What option should I choose?

answer

delay

question

The _____ option will allow you to view a full-screen slide show and let you practice your presentation and record the timings as you present.

answer

rehearse timings

question

A developer can select the _____ option to see how animations and transitions will appear on an individual slide.

answer

preview

question

You would like your name and contact information printed at the bottom of every page of notes on the handouts you are printing. What option would you select to help you with this task?

answer

header and footer

question

To view a show from the beginning, you can use the _____ shortcut key.

answer

F5

question

How do you access the pen feature when viewing a full-screen presentation?

answer

by navigating to the bottom left of the screen

question

If I would like to mark my presentation as final, I would need to navigate to the _____ tab.

answer

file

question

Which print option should be selected to minimize the number of pages required to print the content of my presentation?

answer

outline

question

To save a presentation as a different file name, I would first need to navigate to _____.

answer

backstage view

question

The PowerPoint application is best used to _____.

answer

develop presentations

question

Pages that are taller than they are wide are considered to be in _____ orientation.

answer

portrait

question

Which Microsoft application is best suited to create a resumé?

answer

word

question

When a table is inserted into a document, which two tabs become available to edit the table?

answer

Table Tools Design and Table Tools Layout

question

Decorative text placed in a slide or publication is known as _____.

answer

wordart

question

Your supervisor has asked you to add a watermark on each page of your company's annual report. Which tab will you access to include this feature in your Word document?

answer

page layout

question

Recurring text at the bottom of every page in a Word document is known as a(n) _____.

answer

footer

question

As the director of sales, you have been asked to create a visual representation of the company organizational chart in the annual report. What feature can help you in creating this hierarchy graphic?

answer

smartart

question

To save an existing file as another name, select the _____ option.

answer

save as

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