Microsoft Chapter 6: Practice Test

Flashcard maker : Clarence Louder
You _____ a data source with the main document to generate a series of individual documents or letters.
Merge
Which of the following methods are provided by Word for merging documents?
Mail Merge task pane
A letter ____ saves thime because Word prepares a letter with text/and or formatting common to all letters.
Template
The ____ contains the variable, or changing, for values of each letter.
Data Source
The ____ contains the constant, or unchanging, test, punctuation, spaces, and graphics.
Main document
____ is the process of combining the contents of a data source with a main document.
Merging
A _____ is a listing of the contents of the data source.
Directory
Word supported which of the following type of main documents?
All of the Above
A ____ contains instructions for filling in areas of the document.
Content Control
Each row in a table is called a ____.
Record
Each column is a data source is called a _____.
Data field
The first row of a data source is called the ____.
Header record
Each row of a data source below the header row is call a(n) _____.
Data Record
Each data field must be identified uniquely with a name, called a _____ name.
Field
A field is a _____ in a table,
Column
A record is a ____ in a table.
Row
Pressing the ____key at the end of a row has the sane effect as clicking the New Entry button.
TAB
Word, by default, saves a data source in the ________ folder on your computer’s hard disk.
My Data Sources
If you want to edit a particular record in a data source, you can click the ________ button to locate the item quickly.
Find
To link the data source to the main document, you insert the field names from the ________ in the main document.
Data Source
In the main document, field names linked to the data source are called ________ fields.
Merge
Which of the following are merge field characters?
Chevrons
The ________ merge field contains several fields that are related to an address.
AddressBlock
Word, by default, shades a field in ________ when the field is selected.
Gray
The ________ merge field contains text and fields related to a salutation.
Greeting Line
Word places a(n) ________ character in place of the space in merge fields.
Underscore
To turn off field codes so that they are not displayed, press ________ .
ALT+59
Which of the following means: If a condition is true, then perform an action?
If…Then
Which of the following means: If a condition is true, then perform an action, otherwise perform a different action?
If…Then…Else
A rule is also called a ________ .
Condition
A(n) ________ consists of an expression, followed by a comparison operator, followed by a final expression.
Condition
The expression in a condition can be a ________ .
A mathematical formula
To indicate an empty or null expression, Word places two ________ together.
Quotation Marks (\”\”)
Which of the following is a valid comparison operator that can be used in a condition?
Which of the following comparison operator means greater than or equal to?
>=
Word, by default, evaluates an If field using the current record and displays the results, called the ________ in the main document.
Field Results
The ________ button will move a paragraph, for example, closer to the left margin.
Decrease Indent
The ________ field prompts the user to enter data for each record in the data source.
ASK
Which of the following field instructs the mail merge not to generate a form letter for a data record if a specific condition is met?
SKIP RECORD IF
The instructions of an IF field are called ________ .
Field Codes
You press ________ to hide and display field codes.
ALT+F9
If you want to lock a field so its field results cannot be changed, click the field and then press ________ .
CTRL+F11
If you want to unlock a field so its field results can be changed, click the field and then press ________ .
CTRL+SHIFT+F11
When selecting records to merge, the ________ option of the filter criteria clears any previously set filter criteria
All
When selecting records to merge, the ________ option of the filter criteria selects records that do not contain blanks in the selected field.
Nonblanks
When selecting records to merge, the ________ option of the filter criteria selects records that contain blanks in the selected field.
Blanks
One way to print the contents of the data source is to merge all data records in the data source into a single document, called a ________ .
Directory
When a document is in ________ orientation, the short edge of the paper is the top of the document.
Portrait
When a document is in ________ orientation, the long edge of the paper is the top of the document.
Landscape
Press ________ to select the entire document.
CTRL+A

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