Microsoft Chapter 6: Practice Test

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question
You _____ a data source with the main document to generate a series of individual documents or letters.
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Merge
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Which of the following methods are provided by Word for merging documents?
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Mail Merge task pane
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A letter ____ saves thime because Word prepares a letter with text/and or formatting common to all letters.
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Template
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The ____ contains the variable, or changing, for values of each letter.
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Data Source
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The ____ contains the constant, or unchanging, test, punctuation, spaces, and graphics.
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Main document
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____ is the process of combining the contents of a data source with a main document.
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Merging
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A _____ is a listing of the contents of the data source.
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Directory
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Word supported which of the following type of main documents?
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All of the Above
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A ____ contains instructions for filling in areas of the document.
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Content Control
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Each row in a table is called a ____.
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Record
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Each column is a data source is called a _____.
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Data field
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The first row of a data source is called the ____.
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Header record
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Each row of a data source below the header row is call a(n) _____.
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Data Record
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Each data field must be identified uniquely with a name, called a _____ name.
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Field
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A field is a _____ in a table,
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Column
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A record is a ____ in a table.
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Row
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Pressing the ____key at the end of a row has the sane effect as clicking the New Entry button.
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TAB
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Word, by default, saves a data source in the ________ folder on your computer's hard disk.
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My Data Sources
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If you want to edit a particular record in a data source, you can click the ________ button to locate the item quickly.
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Find
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To link the data source to the main document, you insert the field names from the ________ in the main document.
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Data Source
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In the main document, field names linked to the data source are called ________ fields.
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Merge
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Which of the following are merge field characters?
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Chevrons
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The ________ merge field contains several fields that are related to an address.
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AddressBlock
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Word, by default, shades a field in ________ when the field is selected.
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Gray
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The ________ merge field contains text and fields related to a salutation.
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Greeting Line
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Word places a(n) ________ character in place of the space in merge fields.
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Underscore
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To turn off field codes so that they are not displayed, press ________ .
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ALT+59
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Which of the following means: If a condition is true, then perform an action?
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If...Then
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Which of the following means: If a condition is true, then perform an action, otherwise perform a different action?
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If...Then...Else
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A rule is also called a ________ .
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Condition
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A(n) ________ consists of an expression, followed by a comparison operator, followed by a final expression.
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Condition
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The expression in a condition can be a ________ .
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A mathematical formula
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To indicate an empty or null expression, Word places two ________ together.
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Quotation Marks ("")
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Which of the following comparison operator means greater than or equal to?
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;=
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Word, by default, evaluates an If field using the current record and displays the results, called the ________ in the main document.
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Field Results
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The ________ button will move a paragraph, for example, closer to the left margin.
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Decrease Indent
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The ________ field prompts the user to enter data for each record in the data source.
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ASK
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Which of the following field instructs the mail merge not to generate a form letter for a data record if a specific condition is met?
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SKIP RECORD IF
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The instructions of an IF field are called ________ .
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Field Codes
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You press ________ to hide and display field codes.
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ALT+F9
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If you want to lock a field so its field results cannot be changed, click the field and then press ________ .
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CTRL+F11
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If you want to unlock a field so its field results can be changed, click the field and then press ________ .
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CTRL+SHIFT+F11
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When selecting records to merge, the ________ option of the filter criteria clears any previously set filter criteria
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All
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When selecting records to merge, the ________ option of the filter criteria selects records that do not contain blanks in the selected field.
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Nonblanks
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When selecting records to merge, the ________ option of the filter criteria selects records that contain blanks in the selected field.
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Blanks
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One way to print the contents of the data source is to merge all data records in the data source into a single document, called a ________ .
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Directory
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When a document is in ________ orientation, the short edge of the paper is the top of the document.
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Portrait
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When a document is in ________ orientation, the long edge of the paper is the top of the document.
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Landscape
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Press ________ to select the entire document.
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CTRL+A
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