Microsoft Chapter 6: Practice Test
Unlock all answers in this set
Unlock answersquestion
You _____ a data source with the main document to generate a series of individual documents or letters.
answer
Merge
question
Which of the following methods are provided by Word for merging documents?
answer
Mail Merge task pane
question
A letter ____ saves thime because Word prepares a letter with text/and or formatting common to all letters.
answer
Template
question
The ____ contains the variable, or changing, for values of each letter.
answer
Data Source
question
The ____ contains the constant, or unchanging, test, punctuation, spaces, and graphics.
answer
Main document
question
____ is the process of combining the contents of a data source with a main document.
answer
Merging
question
A _____ is a listing of the contents of the data source.
answer
Directory
question
Word supported which of the following type of main documents?
answer
All of the Above
question
A ____ contains instructions for filling in areas of the document.
answer
Content Control
question
Each row in a table is called a ____.
answer
Record
question
Each column is a data source is called a _____.
answer
Data field
question
The first row of a data source is called the ____.
answer
Header record
question
Each row of a data source below the header row is call a(n) _____.
answer
Data Record
question
Each data field must be identified uniquely with a name, called a _____ name.
answer
Field
question
A field is a _____ in a table,
answer
Column
question
A record is a ____ in a table.
answer
Row
question
Pressing the ____key at the end of a row has the sane effect as clicking the New Entry button.
answer
TAB
question
Word, by default, saves a data source in the ________ folder on your computer's hard disk.
answer
My Data Sources
question
If you want to edit a particular record in a data source, you can click the ________ button to locate the item quickly.
answer
Find
question
To link the data source to the main document, you insert the field names from the ________ in the main document.
answer
Data Source
question
In the main document, field names linked to the data source are called ________ fields.
answer
Merge
question
Which of the following are merge field characters?
answer
Chevrons
question
The ________ merge field contains several fields that are related to an address.
answer
AddressBlock
question
Word, by default, shades a field in ________ when the field is selected.
answer
Gray
question
The ________ merge field contains text and fields related to a salutation.
answer
Greeting Line
question
Word places a(n) ________ character in place of the space in merge fields.
answer
Underscore
question
To turn off field codes so that they are not displayed, press ________ .
answer
ALT+59
question
Which of the following means: If a condition is true, then perform an action?
answer
If...Then
question
Which of the following means: If a condition is true, then perform an action, otherwise perform a different action?
answer
If...Then...Else
question
A rule is also called a ________ .
answer
Condition
question
A(n) ________ consists of an expression, followed by a comparison operator, followed by a final expression.
answer
Condition
question
The expression in a condition can be a ________ .
answer
A mathematical formula
question
To indicate an empty or null expression, Word places two ________ together.
answer
Quotation Marks ("")
question
Which of the following comparison operator means greater than or equal to?
answer
;=
question
Word, by default, evaluates an If field using the current record and displays the results, called the ________ in the main document.
answer
Field Results
question
The ________ button will move a paragraph, for example, closer to the left margin.
answer
Decrease Indent
question
The ________ field prompts the user to enter data for each record in the data source.
answer
ASK
question
Which of the following field instructs the mail merge not to generate a form letter for a data record if a specific condition is met?
answer
SKIP RECORD IF
question
The instructions of an IF field are called ________ .
answer
Field Codes
question
You press ________ to hide and display field codes.
answer
ALT+F9
question
If you want to lock a field so its field results cannot be changed, click the field and then press ________ .
answer
CTRL+F11
question
If you want to unlock a field so its field results can be changed, click the field and then press ________ .
answer
CTRL+SHIFT+F11
question
When selecting records to merge, the ________ option of the filter criteria clears any previously set filter criteria
answer
All
question
When selecting records to merge, the ________ option of the filter criteria selects records that do not contain blanks in the selected field.
answer
Nonblanks
question
When selecting records to merge, the ________ option of the filter criteria selects records that contain blanks in the selected field.
answer
Blanks
question
One way to print the contents of the data source is to merge all data records in the data source into a single document, called a ________ .
answer
Directory
question
When a document is in ________ orientation, the short edge of the paper is the top of the document.
answer
Portrait
question
When a document is in ________ orientation, the long edge of the paper is the top of the document.
answer
Landscape
question
Press ________ to select the entire document.
answer
CTRL+A
