Chapter 14-Kinns

Alphabetic filing
any system that arranges names or topics according to the sequence of the letters in the alphabet.

Alphanumeric
of or relating to systems made up of combinations of letters and numbers.

Augment
to make greater, more numerous, larger, or more intense.

Caption
a heading, title, or subtitle under which records are filed.

Chronologic order
of, relating to, or arranged in or according to the order of time.

Continuity of care
continuation of care smoothly from one provider to another, so that the patient receives the most benefit and no interruption in care.

Dictation
the act or manner of uttering words to be transcribed.

Direct filing system
a filing system in which materials can be located without consulting an intermediary source of reference.

Gleaned
gathered bit by bit, picked over in search of relevant material.

Indirect filing system
a filing system in which an intermediary source of reference, such as a card file, must be consulted to locate specific files.

Microfilm
a film bearing a photographic record on a reduced scale of printed other graphic matter.

Numeric filing
the filing of records, correspondence, or cards by number.

Objective information
information that is gathered by watching or observation of a patient.

Obliteration
act of making undecipherable or imperceptible by obscuring or wearing away.

OUT folder
a folder used to provide space for the temporary filing of materials.

OUT guide
a heavy guide that is used to replace a folder that has been temporarily moved from the filing space.

Power of attorney
a legal instrument authorizing one to act as the attorney or agent of the grantor.

Pressboard
a strong, highly glazed composition board resembling vulcanized fiber; heavy card stock.

Procrastination
the intentional postponement of doing something that should be done.

Provisional diagnosis
a temporary diagnosis made before all test results have been received.

Quality control
an aggregate of activities designed to ensure adequate quality, especially in manufactured products or in the service industries

Requisites
entities considered essential or necessary.

Retention schedule
a method or plan for retaining or keeping medical records, and their movement from active, to inactive, to closed filing.

Shelf filing
a system that uses open shelves rather than cabinets for storing records.

Shingling
a method of filing whereby one report is laid on top of the older report, resembling the shingles on a roof.

Subjective information
information that is gained by questioning the patient or taken from a form.

Tickler file
a chronologic file used as a reminder that something must be taken care of on a certain date.

Transcription
to make a written copy of, either in longhand or by machine.

Vested
granted or endowed with a particular authority, right, or property; to have a special interest in.

Audit
a formal examination of an organization’s or individual’s accounts or financial situation; a methodic examination and review.