Block 3 – Knowledge Operations Management – Flashcards
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Initiate a product review every two years on the original publication date using what?
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AF Form 673, Air Force Publication/Form Action Request
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The POC promptly will (blank) those publications and forms no longer needed by submitting AF Form 673.
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Rescind
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A minimum of one organizational level above the OPR and certifies the need for the publication, to include currency of information, applicability to the Air Force, and propriety of content by signing the AF Form 673 at block 19.
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Certifying Official
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Senior leaders responsible for policies and guidance/procedures pertaining to their functional area, specialty series, or command.
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Approving Officials
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Air Force-level documents
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Departmental Publications
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Originate at MAJCOM, FOA, DRU, wing, base, or unit level
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Field Publications
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Has the authority to issue installation publications.
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Installation Commander
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Systems of publications that are developed for a specific reason.
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Special Publications
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Aircraft crew chiefs need Special Publications called (blank) to work on their assigned aircraft.
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Technical Orders (TOs)
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Two categories of Air Force Publications
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Directive and Nondirective
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Publications that are necessary to meet the requirements of law, safety, security, or other areas where common direction and standardization benefit the Air Force.
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Directive Publications
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All directive publications must contain "blank...." in the publication header.
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"COMPLIANCE WITH THIS PUBLICATION IS MANDATORY"
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AFPD
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Air Force Policy Directives
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If you want to direct action, ensure compliance, or give detailed procedures to standard actions across the Air Force use an (blank).....
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Instruction
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Extensions of instructions; used as guidance documents for performing standard tasks, or supporting education and training programs.
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Manuals
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Auxialiary publications that extend or add material to publications issued by higher headquarters or agencies; bears the number of the parent (e.g. DoD 5120.43-R)
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Supplements
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Assign responsibility, direct actions, and prescribe procedures within a single function.
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Operating Instructions (OI)
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Air Force personnel use these publications as reference airs or "how-to" guides.
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Nondirective publications
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Statements of officially sanctioned beliefs and war-fighting principles that describe and guide the proper use of air and space forces in military action; provide the foundation for Air Force policies that guide our personnel as they plan, employ, organize, train, equip, and sustain Air Force forces.
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Doctrine Documents
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Informational publications that are compilations serving to direct; systematically arranged, usually in alphabetical or classed order, such as a listing of addresses, affiliations, functions, and similar data.
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Directories
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Reference books on a particular subject or a compilation of factual data and instructional material not subject to frequent revision.
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Handbooks
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Any Air Force member or employee may report errors, suggest revisions, and recommend corrective action by submitting an (blank)...... to the OPR.
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AF Form 847, Recommendation for Change of Publications
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Changes to mission-essential information and/or a major reorganization are examples of events that may necessitate substantive changes to an existing publication.
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Interim Changes (IC)
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Do not affect the subject matter content, authority, purpose, application, and/or implementation of the publication; there is no limit to the amount you can have in a publication; (e.g. changing the POC name, office symbol(s), fixing misspellings, etc.)
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Administrative Changes
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Are the responsibility of the publication/form OPR and are submitted to the Publications/Forms Manager using the AF Form 673.
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Interim Changes and Administrative Changes
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Exists as a means to manage the collection, storage, retrieval, and display of standardized data by using paper or electronic media.
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Air Force Forms Management Program
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May centralize or decentralize their local programs.
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Major Commands (MAJCOMs) or Field Operating Agencies (FOAs)
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Objectives are to simplify and improve systems and procedures to enable Air Force personnel to carry out their daily operations as effectively and economically as possible; provide management with methods and data collection tools to capture information in the most timely, efficient, and accurate way possible.
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The Forms Management Program
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A fixed arrangement of captioned spaces designed for entering and extracting prescribed information.
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Form
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Tools used for the collection, recording, and/or extraction of information whereby a predetermined set of data fields have been established and defined to meet a definitive Air Force purpose or objective.
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Air Force Forms
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All new and rewritten publications must be reviewed/coordinated to address the subject areas identified in (blank).....
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AFI 33-360
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Forms will be reviewed every (blank) years along with the prescribing directive using the (blank)....
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2; AF Form 673
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OPRs must ensure all records created and collected as a result of compliance with AFI 33-360 are correctly identified in the (blank)....
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Records Disposition Schedule (RDS)
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Responsible for maintaining records set must follow guidance in (blank)....
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AFI 33-364
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Making, maintaining, and disposing of records.
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AFI 33-322
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Provided as an electronically-generated message from AFDPO and used to inform customers of product changes in the Air Force e-Publishing Program.
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Product Announcements
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Publicize the availability of new, revised, or interim changes for Air Force publications and forms on the AF e-publishing website and in the Publishing Distribution Center (PDC)
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Product Announcements
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Released bi-weekly
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Product Announcements
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WMS
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Warehouse Management System
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The main source for ordering publication in today's Air Force.
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User Accounts
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If you need to order any physical products that deal with For Official Use Only (FOUO), Classified, Sensitive, etc., contact your (blank).....
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Organizational Account Representative (OAR)
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Provides the ability to shop online for Air Force documents and other products, track your orders, and modify your personal account; ////the system then prompts you to enter your CAC, select your Email Certificate, and enter you PIN number.
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Warehouse Management System//// User Accounts
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Procedure to shop online and order a product
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1. Log into WMS 2. Click Advanced Search 3. Enter Medium= Physical & Click Find Products 4. Click the View Details 5. Click Add to Shopping Cart 6. Click Proceed to Checkout 7. Click Submit Order
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Means you may request that one product be sent to you when a change occurs.
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Subscription
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The user requests a specified quantity of unclassified product every 30 days, every 60 days, every 90 days, etc.
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Recurring Order
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Changes in Procedures
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5. Click Subscribe Now 6. Click Continue 7. Click Close Window
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The official mail location (or facility) on an installation responsible for metering, postage, consolation, distribution, and tracking administrative communications and packages; each Air Force base will have one.
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Official Mail Center (OMC)
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For matters that are exclusively U.S. Government business; the official mail channels will not be used to send or forward personal information.
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Official Mail Center (OMC)
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Must provide facilities, equipment, vehicles, and resources, and services for OMC operations.
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Installation Commander
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The commander, staff agency, deputy, executive officer, or Activity Distribution Office (ADO) director will appoint assigned individuals to receive and dispatch communications using (blank)......
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AF Form 4332, Accountable Communications Receipt Authorization
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The (blank) is responsibleto ensure security clearancse are verified by the applicable security manager.
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Appointing Official
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The OMC main function is to.....
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Transfer official administrative communication between action offices.
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All official accountable mail (registered, insured, certified, express mail, etc.) delievered to ADOs will be....
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Signed for
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ADO
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Activity Distribution Office
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What is the ADO?
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An office designated in a unit, major staff office, headquarters, or tenant organization as the exchange point between the Official Mail Center and the action offices with the organization, for incoming and outgoing administrative communications.
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Mailers use...
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Optional Form 65-B or 65-C, U.S. Government Messenger Envelope (holey joes) when sending unclassified mail through on-base distribution.
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The (blank) receives and dispatches administrative communications to action offices within the organization.
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ADO
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Authorized to receive administrative communications and parcels directly from private carriers, but may not dispatch items (i.e. FedEx, UPS) without first going through the OMC.
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ADO
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Mailers will align the delivery address flush on the (blank) hand side, use (blank), spell out the base name, use the standard abbreviation, and no punctuation.
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Left/Uppercase
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Each address line will be limited to a maximum of (blank) characters to inclue spaces, with a maximum of (blank) separate words.
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40/8
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Addresses will have a minimum of (blank) lines and no more than (blank).
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3/5
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When typing the return address, be sure to (blank) the address lines; (blank) return addresses are less prone to be read by USPS automated equipment reading as the delivery address.
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Center/Centered
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Most mail bombs are sent through....
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USPS
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Motives for mail bombs are often...
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Revenge, Extortion, Terrorism, or Business Disputes.
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Mail bombs can be a...
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Letter or Parcel
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Characteristics of mail bombs are listed as:
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Bear restricted endorsements such as "personal" or "private"; have an inaccurate addressee's name/title; distorted handwriting/homemade labels; protruding wires/aluminum foil/oil stains visible; peculiar smells; large number of postage stamps; uneven/lopsided
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Characteristics of parcel bombs are listed as:
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Appear unprofessionally wrapped with combination tape; be endorsed "fragile-handle with care" or "rush-do not delay"; make a buzzing/ticking/sloshing sound
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If you have a reason to believe a letter or parcel is suspicious, what actions do you take?
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DO NOT OPEN THE ITEM; Isolate the item and evacuate; leave the item in an open area where a robot can easily pick it up; DO NOT put the item in water or confined space; Open window in the immediate area if possible; immediately contact your local police and postal inspector for professional assistance.
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In the event of a suspected biological or chemical threat, immediately contact the (blank) and security authorities and ask for guidance.
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Local health
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Additional actions to take:
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Double bag the letter in zipper-type plastic bags using latex gloves and particulate mask; notify both local police (military and civilian) and the Federal Bureau of Investigation of the threat; notify the local, county, state health departments; ensure all individuals who handled or touch the item wash their hands with soap and water; provide list of all persons who touched the item; notify the Center for Disease Control Emergency Response
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OPRs can issue up to (blank) ICs to Air Force Publications, none of which should change more than (blank)% of the paragraphs in the publication.
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5/20
