SPM Chapter 5 – Flashcards

Scope refers to all the work involved in creating the products of the project and the processes used to create them.

Deliverables are only product-related, such as a piece of hardware or software.

Project scope management includes the processes involved in defining and controlling what is or is not included in a project.

The project's size, complexity, importance, and other factors will not affect how much effort is spent on collecting requirements for scope planning.

Information from the project charter provides a basis for further defining the project scope.

Project scope statements should include, at a minimum, a product scope description and detailed information on all project deliverables.

The scope of a project should be clear and specific from the start.

Many information technology projects also require detailed functional and design specifications for developing software, which also should be referenced in the detailed scope statement.

The project scope statement should reference supporting documents, such as product specifications that will affect what products are produced or purchased, or corporate policies, which might affect how products or services are produced.

The project scope statement provides the basis for planning and managing project schedules, costs, resources, and changes.

The project scope statement, stakeholder requirements documentation, and organizational process assets are the primary inputs for creating a WBS.

A WBS is often depicted as a task-oriented pie chart.

A project team always organizes the WBS around project products.

A work package represents the level of work that the project manager monitors and controls.

A work package should always represent less than 80 hours of work.

You can only enter duration estimates for work packages.

It is easy to create a good WBS.

The tasks in a WBS do not have to be developed as a sequential list of steps.

If you want some time-based flow for the work, you can create a WBS using the project management process groups of initiating, planning, executing, monitoring and controlling, and closing as Level 2 in the WBS.

The executing tasks of the WBS remain constant from project to project.

Many organizations provide guidelines and templates for developing WBSs.

Mind mapping allows people to write and even draw pictures of ideas in a nonlinear format.

The format of the WBS dictionary should be the same from project to project.

A unit of work should appear at only one place in the WBS.

Lack of user input leads to problems with managing scope creep and controlling change.

The term ____ describes a product produced as part of a project. a. end-product c. deliverable b. scope d. outcome

There are ____ main processes involved in project scope management. a. three c. five b. four d. six

____ involves defining and documenting the features and functions of the products produced during the project as well as the processes used for creating them. a. Collecting requirements c. Controlling scope b. Defining scope d. Verifying scope

____ involves reviewing the project charter, requirements documents, and organizational process assets to create a scope statement, adding more information as requirements are developed and change requests are approved. a. Planning scope c. Controlling scope b. Defining scope d. Verifying scope

____ involves formalizing acceptance of the project deliverables and during this phase the key project stakeholders, such as the customer and sponsor for the project, inspect and then formally accept the deliverables during this process. a. Planning scope c. Controlling scope b. Defining scope d. Verifying scope

The main outputs of ____ are accepted deliverables and change requests. a. planning scope c. defining scope b. controlling scope d. verifying scope

____ involves controlling changes to project scope throughout the life of the project, which is a challenge on many information technology projects. a. Planning scope c. Controlling scope b. Defining scope d. Verifying scope

Good ____ is very important to project success because it helps improve the accuracy of time, cost, and resource estimates, it defines a baseline for performance measurement and project control, and it aides in communicating clear work responsibilities. a. scope planning c. scope definition b. scope management d. scope verification

An up-to-date ____ is an important document for developing and confirming a common understanding of the project scope. a. scope management plan c. WBS b. project scope statement d. decomposition

Of the following constraints, it is most difficult to describe, agree upon, and meet the ____ goal of many projects. a. scope c. cost b. time d. technical

A(n) ____ is a deliverable-oriented grouping of the work involved in a project that defines the total scope of the project. a. project charter c. project scope statement b. business case d. work breakdown structure

In the WBS, the name of the entire project is the top box, called Level ____. a. 0 c. 2 b. 1 d. 3

In the WBS, the main groupings for the work are listed in Level ____. a. 0 c. 2 b. 1 d. 3

Many people confuse tasks on a WBS with ____. a. goals c. responsibilities b. objectives d. specifications

The ____ tasks vary the most from project to project. a. closing c. planning b. monitoring and controlling d. executing

The ____ should list and describe all of the deliverables required for the project. a. project charter c. WBS b. scope statement d. Gantt chart

In the ____, you use a similar project's WBS as a starting point. a. top-down approach c. mind-mapping approach b. bottom-up approach d. analogy approach

The ____ approach involves refining the work into greater and greater levels of detail. a. analogy c. top-down b. bottom-up d. mind mapping

The ____ approach is best suited to project managers who have vast technical insight and a big-picture perspective. a. analogy c. top-down b. bottom-up d. mind mapping

Project managers often use the ____ approach for projects that represent entirely new systems or approaches to doing a job, or to help create buy-in and synergy with a project team. a. analogy c. top-down b. bottom-up d. mind mapping

After discovering WBS items and structure using the ____ technique, you could then translate the information into chart or tabular form. a. analogy c. top-down b. bottom-up d. mind mapping

____ involves formal acceptance of the completed project scope by the stakeholders. a. Scope verification c. Scope control b. Scope planning d. Scope definition

The goal of ____ is to influence the factors that cause scope changes, assure changes are processed according to procedures developed as part of integrated change control, and manage changes when they occur. a. scope verification c. scope planning b. scope control d. scope definition

____ is a process for identifying and modeling business events, who initiated them, and how the system should respond to them. a. Prototyping c. RAD b. JAD d. Use case modeling

____ uses highly organized and intensive workshops to bring together project stakeholders—the sponsor, users, business analysts, programmers, and so on—to jointly define and design information systems. a. Prototyping c. RAD b. JAD d. Use case modeling

Factors such as user involvement, clear business objectives, a minimized or clearly defined scope, and firm basic requirements, are elements of ____________________.

The main outputs of ____________________ are the project scope statement and updates to project documents.

Creating the ____________________ involves subdividing the major project deliverables into smaller, more manageable components.

Key inputs for preparing the project scope statement include the ____________________, requirements documentation, and organizational process assets such as policies and procedures related to scope statements as well as project files and lessons learned from previous, similar projects.

The main outputs of scope definition are the ____________________ and project document updates.

The project scope statement should reference ____________________, such as product specifications that will affect what products are produced or purchased, or corporate policies, which might affect how products or services are produced.

A(n) ____________________ project scope statement is an important document for developing and confirming a common understanding of the project scope.

Some project management experts believe that work should not be done on a project if it is not included in the ____________________.

PMI uses the term "___________________" to describe each level of work in the WBS.

A(n) ____________________ is a task at the lowest level of the WBS.

If ____________________ for developing a WBS exist, it is very important to follow them.

In the ____________________ approach, team members first identify as many specific tasks related to the project as possible.

____________________ is a technique that uses branches radiating out from a core idea to structure thoughts and ideas.

____________________ can be used for developing WBSs using the top-down or bottom-up approach.

A(n) ____________________ is a document that describes detailed information about each WBS item.

The approved project scope statement and its associated WBS and WBS dictionary form the ____________________.

____________________ is the tendency for project scope to keep getting bigger and bigger.

The main tool for performing scope verification is ____________________.

____________________ involves controlling changes to the project scope.

____________________ is the difference between planned and actual performance.