Library Systems

What is a ILS
Integrated library systems (ILS)
What are some other names for ILS
library automation systems
integrated online library systems
library management systems
What does ILS do
The most elemental software for library operations that handles basic housekeeping functions
Why are ILS important
-The capabilities of the library automation systems determine the library’s ability to deliver relevant services
-Library automation systems take over tasks that would otherwise be repetitive, labor intensive, and inefficient
-Improve the quality, speed, and effectiveness of library services and management
-Allows staff to focus on user-oriented services
-Improve access and information dissemination to remote users and the public
-Improve access to resources on other networks and systems, including the Web; enable participation in resource-sharing library networks
What are the 2 types of ILS
Single function automated library systems
Integrated library system
What is Single Function ILS
Single function automated library systems automates one aspect of library service, such as a bibliographic database that:
-Create electronic catalogs and indexes
-Provide OPAC to library users
What is an Integrated library system
Integrated library system is a system that performs all the basic functions of a library (acquisition, cataloging, circulation, serials, reference etc)
What are the parts of an Integrated library system
Made up of modules that address specific functional areas including
-Serials control
-Online public access catalog (OPAC) – User interface

The systems are built on relational databases that are shared among the functional modules, such as bibliographic database, authority records database, patron database, orders and invoices database, circulation database, etc.

What is a Cataloging Module
Cataloging Module
For the creation, storage, retrieval and management of bibliographic records and/or indexes
-MARC records
-OCLC – Ohio College Library Center
-Online Computer Library Center
-Defines the record format used in the database and provides authority control for author names, subject headings, etc.
What is a Circulation Module
Circulation Module
-Handles circulation activities including: lending, return, renewal, place on hold, etc.
-Manages library materials: circulation type, location, patron database, and other transactions such as fines, lost books, etc
-May have added features such as inventory, support for MARC, Z39.50 and ILL standards, etc.
-May support security systems that lets users self check books in or out of the library
What is an Acquisitions Module
Acquisitions Module
-Automates the acquisition process of: ordering, receiving, claiming materials from suppliers, returns, and cancellations of materials
-Used to maintain statistics and perhaps to manage accounting activities
What is a Serials Control Module
-Manages subscription, cancellation, claiming of orders, returns, unwanted and unordered materials, and accounting and statistical information
-Provides a system for recording issues and keeping track of undelivered issues by generating claim reports
-Is a separate beast from e-journal databases
What is the Interlibrary Loan Module
Interlibrary Loan Module
-Provides an information management system for interlibrary loan transactions
-Automatic monitoring of loans and accounts, making claims, putting holds on materials being borrowed, etc
-Monitors the number of items borrowed by individual patrons, from where, etc
What is the OPAC (Online Public Access Catalog)
-User access to the catalog is limited to search and display through the OPAC
-Connects the bibliographic records from the cataloging module to the circulation model and make the information available to the users through local or wide area network
-Can also be connected to other features, such as online database or interlibrary loan services
-Features of OPAC vary from system to system
What are the general features of an ILS?
-Functional modules – most systems offer the basic modules – cataloging, OPAC and circulation – in a library software package, and the other functions such as acquisition, serial control, interlibrary loan (ILL), and Web OPAC are usually provided as optional add on modules or part of a main module
-Operating systems – each system may work for a particular OS like Windows, Unix, or it may work for both Windows and Unix environment
-Database systems – major systems normally make use of DBMS offered by different vendors like Oracle, Informix, MS SQL, MS Access etc…
-Network architecture – major systems run on the client-server architecture and use TCP-IP to communicate across networks (LANs and WANs)
-User interface – the use of a graphical user interface (GUI) is the norm for current systems because users find it easier to work with and it allows a wide range of tasks to be accomplished with a click of a mouse
-Library automation standards – provisions for library industry standards such as MARC and Z39.50 are normally integrated in major systems
What is MARC
-Machine Readable Cataloging
Allows library automation systems to:
-Format the information correctly
-Search for and retrieve certain types of information within specific fields
-Display lists of items as required by search
-Share bibliographic resources with other libraries
-Migrate to other library automation systems
What is Z39.50
An internationally recognized standard for information retrieval that lets users, through one search, see results from different databases with unique search menus, command language and search procedures
How does Z39.50 Work?
A searcher enters a query into his/her library system using the local library system’s search interface. The Z39.50 Origin module that sits on the local library system server translates the query into a standardized format defined by Z39.50 and sends it to a database system that has a Z39.50 Target. The Target presents the commands and search to the database and returns the results in a standardized format to the Origin where the user
When did OPAC come about
-Late 1990’s – the network revolution Web-based OPAC
How many people start their research with OCLC
OCLC (2005) Perceptions of Libraries and Information Resources: 89% college students start their search with search engines, 2% start with library Web site
Current state of ILS
-Evolving demands on the systems:
-The need to provide efficient and unified access to Web content
-The need to handle electronic resources created and held by the libraries themselves
-Print materials are becoming a smaller component of the library’s overall collections
-Library function of the catalog has changed from that of identifying a shelf location to pointing to a networked (LAN or WAN) location
-Changing user expectation and behavior
-Complex and rich in features, but often do not compare favorably with alternatives ( or Google Books) available on the Web
-Changing ILS market place – converging through buyouts and mergers
-Example: SirsiDynix = Sirsi + Dynix
-Winners (survivors) are those who come up with new ideas
What are some system trends
Consolidation of libraries in consortia
Resources shared include: OPAC, physical collection, electronic resources, community information database, directories of topical websites, and other resources
What are some Alt to proprietary systems
Open source system software
Digital object management systems (DOMS)
Content Management Systems (CMS)
What are the benefits of Open Source Systems
-Potentially lower cost
-Better interoperability
-Vendor and hardware independence
-Reliance on open standards and collaborative development
-Flexible support options
What are the Con’s of Open Source Systems
-Can be costly
-May require more tech expertise to install
-May not be easy to implement
-May not have the customer service provided by proprietary software companies
What are some open source Systems
-Considered to be the most successful OSS project
-Data not locked into the system
-Has an easy-to-use Web interface of the ILS
-Provides course management system features such as chat area, grade books, tests, etc
-Developed by Georgia Public Library Service Georgia PINES consortia out of dissatisfaction of the limitations of ILS
What is Digital object management systems (DOMS)
Systems designed to store and provide access to digital documents and supplement the online catalog
What are some DOMS examples
Content Management System
System that Provides tools to manage the creation, storage, editing, and publication of information in a collaborative environment
What the the pros of Content Management Systems (CMS)
Content Management Systems (CMS) as base
-Separate content, logic, and data
-Allows multiple content providers to edit the site
-Easier or automatic integration with Web 2.0 tools
-Offers many cool add-ons, such as event calendar
What is an example of CMS

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