Fundamentals of Project Management Flashcard

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Module: Fundamentals of Project Management Module Code: FPM12/1 Assignment number: 1 © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 1 Assignment Guidelines Guidelines for the successful submission of assignments Students are sometimes unsure as to what constitutes work of an acceptable standard when submitting an assignment. Naturally, programmes offered at different NQF Levels demand different types of responses.

An NQF Level 4 or 5 qualification probably requires the student to demonstrate the ability to describe, explain and apply a concept, whereas at a graduate level (NQF Level 6/7), students must be able to analyse, evaluate and synthesise information. It is therefore important that you familiarise yourself with the NQF Level on which your specific programme is registered. The following provides some useful guidelines for the successful submission of assignments: STEP ONE – ANALYSE WHAT IS REQUIRED OF YOU Firstly, determine what your task is by identifying the verbs or doing words.

The following are a few examples of doing words that are commonly used in assessments. If you understand what each of these words mean, it will help you to approach questions correctly (understanding these terms can also assist you with regard to HOW you approach your exam questions): TERM Identify Summarise Describe Explain Give the key points. Give a detailed, logical and well-structured account of the topic, mentioning characteristics, components, structures, etc. Clarify to ensure that the reader clearly understands you.

Make use Compare Discuss Debate Illustrate Analyse of illustrations, descriptions or simple facts, but logical explanations. Identify similarities/differences between phenomena, structures, ideas, viewpoints, influences, etc. Write in detail, using a critical approach with arguments in favour of or against the statement. Discuss the topic from various viewpoints, giving the arguments in favour of and against each viewpoint. Give complete examples and comparisons. Divide into sections or elements and discuss them and their EXPLANATION Name the most important characteristics, phenomena or topics. Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 2 TERM relation to one another. Criticise EXPLANATION Point out the positive and negative characteristics and give your own opinion after taking all the facts into account. STEP TWO – PLANNING AND STRUCTURING YOUR ASSIGNMENT ANSWER ? ? Look for the key words that indicate the parameters of the question. Only include relevant information. You do not receive marks in an assignment for irrelevant information, in spite of how well you may have written it. ? ? The structure of your assignment will depend on the type of assignment.

Essay-type questions, where you need to discuss a specific topic, need to include the following: Introduction: short paragraph leading the reader into the topic of discussion. Body: discussion of the topic. You can include main headings and sub-headings. Ensure that your headings are linked to the question/topic of discussion. ? Conclusion: the outcome of your discussion. The list of references used. Direct questions, where there is only one correct answer (e. g. in Taxation, Accounting). Ensure that your questions are clearly marked and that your answers are neatly written/typed so that it is easy for the marker to mark.

STEP THREE – WRITING YOUR ASSIGNMENT Consider the following pointers when answering the questions: ? ? Begin by structuring your arguments in a logical fashion. Consult as many sources as possible, from your textbooks/study material as well as further resources – remember to reference your material correctly (please refer to the section on Referencing and Plagiarism for some guidelines). ? ? ? Use examples and explanations to justify your arguments. One sentence should contain one idea; more than one idea in a sentence will make your answer cumbersome.

One paragraph should contain one main idea supported by arguments © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 3 and facts. ? Always use your own words, unless you are directly quoting from a source (refer to the section on referencing and plagiarism that follow). ? Don’t assume that the reader understands what you are saying. The reader wants to know your understanding of the issues (demonstrating competence). ? Finally, always read through your assignment on completion to ensure that your answers are clear and concise.

It is also very important to ensure that there are no spelling or grammatical errors in your assignment. Technical presentation and precision make an important contribution to the quality of an assignment and must therefore not be neglected or disregarded. Guidelines for Referencing Precise and accurate referencing is important: ? Acknowledgment: It is incumbent on you to acknowledge the source of ideas, concepts, models and arguments used in your assignment. The person who developed the idea or concept should be recognised and acknowledged. Scholarship: Academic referencing is important as it teaches skills of careful and painstaking scholarship. An assignment that sets out all sources accurately and consistently, according to an agreed-upon referencing style, immediately sets a high standard for the piece of work. All work that is referenced in the assignment needs to be listed in a Reference List. If the assignment consists of one long essay question, the reference list will appear at the end of the assignment. If there is more than one question, you must list your references at the end of each question and ot at the end of the assignment. You are expected to cite sources in support of your own answers and arguments. You may not simply copy and reference (however accurately) reams of material taken from elsewhere, and submit this as your own academic work. © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 4 What needs to be referenced? You should reference: ? Direct quotations: It is often necessary to provide the exact words used by an author, for example in a definition or to highlight a specific comment made by an author.

The extract must be enclosed in inverted commas and referenced. When using direct quotations, retain the exact words (including spelling/grammatical errors). ? Paraphrasing: this means that original work published by an author, is rewritten by you in your own words without changing the original meaning. Paraphrasing should always be in your own writing style, but it still needs to contain the original author’s ideas or knowledge. Milpark Business School follows the most commonly used way of referencing, namely the Adapted Harvard Referencing Method.

A full guide to this method is available on the Student Website as the Milpark Reference Guide. Following are a few examples on how to apply the Harvard Referencing Method: ? Single-author book: ? In the reference list: Author. Date. Title: subtitle. Place: Publisher. Example: Khola, J. 1999. The Essence of Banking. Johannesburg: ABC Publishing House. ? In the body of the assignment answer: Example: Muller (2005:12) emphasises the use of……. Or “In terms of the services rendered by …” (Muller, 2005:12) ? Two-author book: ? In the reference list: Authors. Date.

Title: subtitle. Place: Publisher. © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 5 Example: Khumalo, V & Thela, T. 1985. The Essence of Corporate Banking: Johannesburg: ABC Publishing House. ? In the body of the assignment answer: Example: According to Muller and Steyn (2003:12), most people are merely interested in the outcomes. Or “Leaders have to provide guidance to their staff members. ” (Smith and Cronje, 2003:45). ? Internet reference: ? In the reference list: Author. Date (last updated). Title of website. [Online].

Available: URL (Internet address). [Date you accessed the site]. Or if author unknown: Title, Available: URL (Internet address). [Date you accessed the site]. Example Arde, A. 2011. Agents can refuse to take your offer to purchase. [Online]. Available: http://www. iol. co. za/business/personalfinance/agents-can-refuse-to-take-your-offer-to-purchase-1. 1172007 [16 November 2011]. Or Frequently asked questions relating to the regulatory exams, Available: http://www. fsb. co. za/. [16 November 2011] ? ? In the body of the assignment answer: Arde (2011:67) is of the opinion that….

Journal reference: ? In the reference list: Author. Date. Title of article. Title of journal, volume of journal (number of issue):page reference, date of issue. Example: Pavlov, S. 1998. Sofia’s Choice, Bulletin of the Atomic Scientists, 54(3): 52–57. May/June 1998. © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 6 ? In the body of the assignment answer: Example: Pavlov (1998:53) argues that … ? Quoting your Milpark Business School study material: ? In the reference list: Milpark Business School. 2012. Management of Credit Risk.

Claremont: Milpark Business School. ? In the body of the assignment answer Milpark Business School (2012:12) provides an overview…. ? An interview: ? In the reference list – Name of person interviewed. Date. [Description of interview] with day, month and year. Example: Theron, E. 2011. [Personal interview]. 18 April 2011. ? In the body of the assignment answer Theron (Personal communication, 2011) explained that… Guidelines regarding plagiarism What is plagiarism and why is it important? In academic courses, we are continually engaging with other people’s ideas.

We read them in texts, hear them in lectures, discuss them in class, and as a consequence, often incorporate them into our own writing. As a result, it is very important that we give credit where it is due, by clearly signalling to the reader the precise sources from which ideas and information have been taken. Whenever you produce written work such as assignments or answers to exam questions, you must differentiate between your own ideas and those of others. You must distinguish what you have written from what you are quoting directly or from what you are referring to.

Using someone else’s ideas and not crediting those ideas properly (by referencing or citing your sources) is plagiarism. Plagiarism is cheating or © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 7 academic fraud. Students found guilty of plagiarism will be punished. Please refer to the section in the rules covering Plagiarism. Examples of plagiarism are: ? ? Copying word for word (verbatim) from sections of a text (books, articles, newspaper and magazine articles, study materials, etc. ).

Using someone else’s work or ideas in a slightly altered form (such as substituting words for others with a similar meaning or paraphrasing) without acknowledgement. ? Copying from a classmate or from someone who completed the course before you. To prevent accusations of plagiarism, it is essential that you provide references whenever you quote (use the exact words), paraphrase (use the ideas of another person, in your own words) or summarise (use the main points of another’s opinions, theories or data) from a source or text. You must always sign the declaration of authenticity that appears on the ssignment cover sheet. Should you fail to sign this declaration, your assignment will not be marked. It does not matter how much of the other person’s or institution’s work you use (whether it is one sentence or a whole section), or whether you do it unintentionally or on purpose. If you present the work as your own without acknowledging that person/institution, you are committing plagiarism – an act tantamount to theft. You are taking someone else’s work and passing it off as your own. Because of this, plagiarism is regarded as a very serious offence and carries heavy penalties, especially in the education field.

Milpark Business School owns the copyright on all its academic material. This means that whoever wishes to use Milpark Business School material for assignments may do so, as long as they have properly referenced the material used. This is true even if parts of the material are used in the answer to an assignment question. Failure to do this is seen as plagiarism and the student may either lose marks for the sections(s) copied, or face disciplinary action. © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 8

Avoiding plagiarism You must give acknowledgement whenever you use: ? ? Another person’s or institution’s ideas, opinions or theories. Any facts, statistics, graphs, drawings – any pieces of information that are not common knowledge and that have been published. This applies to magazine and newspaper articles, as well as to all academic publications. ? Quotations words. of someone’s actual spoken or written words or paraphrases of another person’s/institution’s spoken or written To avoid plagiarism: ? ? Use quotation marks for everything that comes directly from the text.

Paraphrase, but be sure you are not just re-arranging or replacing a few words. Instead read over what you want to paraphrase carefully, cover up the text with your hand, or close the text so you cannot see any of it. Write out the idea in your own words without peeping, and cite the source you have used in brackets after you have completed the idea. Check your paraphrasing against the original text to be sure you have not accidentally used the same phrases or words, and that the information is accurate. ? Use your own words, whether you have worked in a group or not.

Never use a colleague/friend/family member’s assignment and merely paraphrase a number of words. It is never acceptable for students to share one electronic copy of the answers and to make minor changes before hand-in. Also never share your assignment with anyone prior to hand-in date – you will notice that you are required to confirm on the Declaration of Authenticity that you have not made your assignment available to anyone else. Finally, should you require any assistance or clarification regarding any aspect of your assignment submission, please do not hesitate to contact our tutor line on [email protected] c. za. Remember to refer to the Milpark Rules to ensure that you know how to submit your assignment to us. © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 9 Assignment Instructions PLEASE NOTE: ? You must complete the assignment for the semester and examination sitting for which you have enrolled. Please check your examination date and assignment details on your Registration Confirmation Letter. Without completion and consignment of each assignment, the corresponding semester exam may not be written. The work created by you should be original and should not infringe the copyright of any other person. Plagiarism will be penalised. No shared assignments will be accepted. In the case where students hand in shared work or work that is identical to work of other students, both will be penalised and will receive zero for their assignments, and won’t be allowed to write the exam. ? ? Only assignments written in English will be accepted. Please attach the enclosed assignment cover sheet to your assignment. No assignment will be accepted without the completed and signed cover sheet. You need to ensure that your assignment reaches our offices on or before the due date. If you are making use of posting or courier services, you need to ensure that the assignment is couriered or posted well in advance. Milpark Business School takes no responsibility for assignments that arrive late due to courier or postal services. No late receipts will be considered for marking and no extensions can be granted. ? No assignments will be accepted on disc or CD-Rom, nor faxed or emailed. Only assignments printed or neatly written on paper (in black/blue ink) will be accepted. ? ?

Please retain a copy of your assignment for your own records. Your marked assignment will be uploaded onto the Student Website, where you will also be able to access the marking guidelines for the assignment. © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 10 Please post your assignment (well ahead of time) to: Milpark Business School PO Box 44235 Claremont 7735 Or deliver to: Milpark Business School 2nd Floor, Sunclare Cnr Dreyer and Protea Roads Claremont, 7700 © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 11 Assignment 1

Assignment Code: Assignment Due Date: Exam Date: Assignment 1(FPM12/1/05/12) 17 March 2012 5 May 2012 Please note that this Assignment 1 (17 March 2012) is directly linked to the exam being written on 5 May 2012 and should only be completed and submitted if you are writing your exam on this date. Total: 100 marks General guidelines for completing this assignment This assignment is to be completed with the relevant course outcomes in mind. A good understanding of the course material as well as of applications to practical situations is required to successfully complete this assignment.

You are required to respond to all questions in your own words – do not just repeat the chapter content. Write as concisely and clearly as possible – do not clutter with unnecessary information. Your answer must show evidence, through appropriate referencing, of the effective use of other sources of information besides your Milpark study text. Such sources may include electronic academic databases, academic and business journals and other textbooks. In some instances, you will be required to assess practices and processes at your own organisation. Please do so without divulging any personal details or confidential information.

If you are not currently in an organisational or business environment, contact someone in the appropriate environment and discuss your requirements, to enable you to obtain the data required. Number your answers properly and provide headings to guide your discussion. OVERVIEW of ASSIGNMENT Many organisations have to carry out work through projects. © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 12 However, not many organisations have a defined Project Management methodology. The absence of a methodology often undermines the value that can be attained from such projects.

The aim of this assignment is to enable you to work through and practise some of the processes required to conceptualise, define and plan a project. Select a ‘job’ in your work environment which can be isolated and managed as a project. The job/project you choose may be, for example: to develop a new product, build a new office block, rebrand an ailing product, or enter a new market. The focus is from your organisation. This project will be the focus of your assignment answer. You are the PROJECT MANAGER on this project and you must use this perspective in your answers. Your assignment must be structured as a REPORT.

Answer all parts: Part A, Feasibility Study (35 marks) Part B, Project Costing/Estimating Costs (15 marks) Part C, Project Charter (10 marks) Part D, A Project Work Breakdown Structure (15 marks) Part E, A Project Schedule Bar Chart (Gantt Chart) (10 marks). Part F, Project Teams (15 marks) Required: PART A: FEASIBILITY STUDY: (35 marks) In Part A, as Project Manager, you must first conduct a feasibility study and compile a report of this study. To do this, answer the following steps in the Feasibility Study. 1. Project Overview Give a brief introduction to the project – this must include: 1. 1. 1 The name of the project feasibility study, Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 13 1. 1. 2 1. 1. 3 1. 2 A brief background to explain the need for the project and, The overall objective of the project [3] Conduct a Stakeholder Analysis 1. 2. 1 Identify all the stakeholder types directly involved or who can indirectly influence this project’s outcome. 1. 2. 2 Briefly give details for each of these stakeholders of: i) ii) Their individual interests in this project Their individual expectations of this project. [6] 1. 3 Describe and evaluate the internal and external constraint(s) facing the project. 4] 1. 4 List the types of planning documents you will use on your project. List them in the logical sequence as they will be used in the project’s development. [10] 1. 5 Discuss the scope management for your project, and include: 1. 5. 1 1. 5. 2 1. 5. 3 Defining the scope definition statement. The scope verification process, and The scope change configuration control flow process (do not describe the entire configuration management process). [10] 1. 6 Provide a concluding paragraph, motivating why the project should be initiated. [2] PART B: PROJECT COSTING/ESTIMATING COSTS (15) 2. Discuss all the cost elements to be considered to ensure efficient project cost management. Your report must include the following elements: 2. 1. 1 2. 1. 2 2. 1. 3 Estimating Costs Direct Costs Indirect Costs [2] [2] [2] © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 14 2. 1. 4 2. 1. 5 2. 1. 6 2. 1. 7 2. 1. 8 Fixed and Variable Costs Labour Costs Material Costs Unit Rates Assign Budgets [2] [2] [2] [2] [1] PART C: THE PROJECT CHARTER (10) 3. Draft a project charter that is needed to duly authorise the commencement of the project. Include all relevant elements.

PART D: A PROJECT WORK BREAKDOWN STRUCTURE (15) 4. The project has now been accepted and you are in the planning phase. Create a Work Breakdown Structure (WBS) for your project. Your WBS must include the following: ? ? ? ? ? All the tasks and sub-tasks required to complete the project [4] Present this in an appropriate WBS format Indicate the duration for each activity or task Assign responsibility per task or activity Assign cost per task or activity. [2] [3] [3] [3] PART E: A PROJECT SCHEDULE BAR CHART (GANTT CHART) (10). 5. Create a Gantt chart for your project. The Chart must reflect the following: ? ? ? Logical Relationships among tasks Activity durations Events, Key dates, and Milestones Total time required to complete the project [3] [2] [3] [2] PART F: PROJECT TEAMS (15) 6. Create a Project Team Development Plan for your project. Your plan must include the following: © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 15 6. 1 6. 2 An outline of the four key phases of Team Development Why do you think it is important to develop a Team Charter? [12] [3] TOTAL MARKS: 100 © Milpark Fundamentals of Project Management FPM12/1 Assignment 1 Year 12A / Page 16

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