The purpose of this undertaking is to:
* Learn about the system life rhythm and how it is implement in the existent life state of affairs * understand how a database direction system work and how to use this cognition to pull off information system * implement the six stage problem-solving process of the system rhythm for analyzing the coach E-ticketing system to choose the best system * Learn about Systems analysis and design processs and how it can be used in work outing jobs.
* After finishing this undertaking pupils should be able to find what actions to take and how to utilize computing machine engineering to help them. Student should be able to make all six stages:
* Phase 1-Preliminary Probe: specify the job. suggest alternate solutions and fix short study.
* Phase 2-Systems Analysis: Gather and analyze informations utilizing informations flow diagram or systems flowchart.
* Phase 3-Systems Design: design alternate systems. choose the best system. and compose a study
* Phase 4-Systems Development: Create database with appropriate Fieldss. signifiers. questions and studies
I would wish to thank the undermentioned people who contributed towards doing the undertaking successful: * God – for supplying me with wisdom. strength and intellect power to help me to finish this undertaking. * MR. Lal ( Computer Teacher ) – for steering me on how to make this undertaking. * My parents – for supplying me with financess and giving moral support to do this undertaking a successful 1. * All pupils and friends who have answered my questionnaires
In roll uping this research work the undermentioned research tools were used under the two research methods. that is:
Ten questionnaires were distributed to the Staffs of the coach company and the questionnaires were collected back and analyzed.
Internet was accessed to roll up relevant information about research subject.
Table of content
Computer is considered as one of the widely used engineerings available in about all organisation presents. However a batch of attempt is required before a computing machine system is setup. The procedure required for this consideration is called the “SYSTEM ANALYSIS and DESIGN” . System Analysis and Design is an organisational procedure of developing and keeping systems. It helps in set uping a system undertaking program. because it gives overall list of procedures and sub-processes required for developing a system. The stages involved in system life rhythm are as follows: * Preliminary probe
* Systems analysis
* Systems design
* Systems development
* Systems execution
* Systems care
The advantages of system analysis is that is can salvage the company money because it can cut down mistakes and the demands of IT for repairing jobs. Another advantage is that without system analysis undertaking direction methods could be difficult to execute. whereas system analysis enables better direction methods. The fact that the system is so easy to go through on to others makes it another advantage. Companies can easy portion with employees the proper manner to execute the system analysis. Furthermore. the disadvantage of system analysis and design is foremost the complexness of understanding the processs carried out in the rhythm. secondly the demand for particular preparation for users and lastly clip and money the biggest job with the SAD is that it takes a great trade of clip. when a concern takes so much clip to analyse the undertaking. it may do it hard to make the information system by a coveted terminal day of the month. Traveling on. system analysis and design Is widely used in industrial undertakings to guarantee a solution is reached which fulfills the demands of the user. the same technique has been used in execution of a cricket bowling system which has been designed to animate any bowling bringing.
Phase 1: PRELIMINARY Probe
In preliminary probe stage. the jobs are briefly identified and few solutions are suggested. A proposed undertaking is investigated to find the demand for a new information system. This is normally requested by an terminal user or director who wants something to be done that is non soon being done. In stage 1 the system analyst is concerned with three undertakings: * BRIEFLY DEFINING THE PROBLEM-It means to analyze whatever current information system is in usage. Determining what information is needed by whom. when. and why is accomplished by interviews. electronic mails and doing observations. If the information system is big the study is done by the system analyst. But if it is little. so it is carried out by an terminal user.
* SUGGESTING ALTERNATIVE SOLUTIONS-This measure is merely to propose some programs as options to the present agreement
* PREPARING A Short REPORT-For big undertakings the system analyst would compose a short study sum uping the consequences of the preliminary probe and proposing options systems. The study may besides include agendas for farther development of the undertaking. This papers is presented to higher direction along with a recommendation to go on or stop the undertaking. Management so decides to finance the 2nd stage
Problems and solutions
Misuse of money takes topographic point at the current phase where the populace are utilizing money to pay their menu. this enables bus drivers to sometimes charge more than the normal menu rate to riders therefore drivers gain illegal net incomes.
It is clip devouring whereby at the clip riders are picked up along the path. clip is wasted on paying the menu and returning of alteration. At the clip this procedure happens few proceedingss of both the rider and driver is consumed. Solutions
1. ) Employ a driver aid who looks into the dealing that happens in the coach. this assists in holding proper answerability in the organisation besides proctors fare rate in coach
2. ) Install the coach E-Ticketing system. it’s a machine-controlled system where the rider has an electronic card which they swipe into the coach company’s machine. machine-controlled tax write-offs are done and a reception is issued. this helps in answerability of money coming to the organisation. this removes obstructions from the driver holding to give right alteration to each rider and therefore reduces clip spent on transporting out a peculiar dealing
23rd April 2013
Fiji Bus Company
Rhenium: Phase 1 Preliminary Probe
I Kunal Singh as the system analyst for Fiji Bus Company have exhaustively investigated the operations at your company and have come up with the undermentioned jobs. The undermentioned jobs are: * Misuse of money takes topographic point at the current phase where the populace are utilizing money to pay their menu. this enables bus drivers to sometimes charge more than the normal menu rate to riders therefore drivers gain illegal net incomes. * It is clip devouring whereby at the clip riders are picked up along the path. clip is wasted on paying the menu and returning of alteration. At the clip this procedure happens few proceedingss of both the rider and driver is consumed. There are solutions to the jobs stated supra.
They are: * Employ a driver aid who looks into the dealing that happens in the coach. this assists in holding proper answerability in the organisation besides proctors fare rate in coach * Install the coach E-Ticketing system. it’s a machine-controlled system where the rider has an electronic card which they swipe into the coach company’s machine. machine-controlled tax write-offs are done and a reception is issued. this helps in answerability of money coming to the organisation. this removes obstructions from the driver holding to give right alteration to each rider and therefore reduces clip spent on transporting out a peculiar dealing The best alternate suggestion is put ining the E-Ticketing System this would extinguish unneeded holds and prevent corruptness in the coach industry therefore it is recommended that the E-ticketing undertaking to take topographic point so that future quandary is avoided. I seek your permission to travel to Phase 2 analysis. Yours Faithfully
Kunal Singh ( System Analyst ) .
Phase 2: Analysis
In the systems analysis. the present system is studied in deepness and new demands are specified. Data is collected about the present system. the information is so analyzed and new demands are determined. This is accomplished through: Gathering DATA- information is collected about the current system that is manual recording of information. 1. First informations was collected through observations and interviews with the higher direction and drivers. Some of the information was that through observation it was noticed that abuse of money takes topographic point at the current phase where the populace are utilizing money to pay their menu this enables bus drivers to sometimes charge more than the normal menu rate to riders therefore drivers gain illegal net incomes. 2. Second information was collected through the agencies of questionnaires which was given to riders. drivers and the direction. The information from questionnaires was used for analysis. 3. Third. information was obtained from analyzing paperss that describes the formal lines of authorization and criterion operating processs of the organisation. An organisation chart was used to demo the degree of direction of the recording of records.
ANALYZING DATA- In this measure. the workability of the current system is analyzed and the weak countries are pinpointed. It was found out that the manual system of entering was clip devouring therefore doing more work loads to the direction. There are many tools available to help in analysing the information gathered. These of which are: * CHECKLIST-A checklist is a list of inquiries. It is helpful in steering the system analyst through cardinal issues for the present system. * Top-down METHODOLOGY-Is used to place the top degree constituents of a complex system. Each constituent is so broken down into smaller and smaller constituents. This sort of tool makes each constituent easier to analyse and cover with. * DATA FLOW DIAGRAMS-Show the information or information flow within an information system. The information is traced from its inception through processing storage and end product. * AUTOMATED DESIGN TOOLS-Software bundle that evaluates hardware and package options harmonizing to demands given by the system analyst. It is besides called computer-aided package technology tools ( CASE TOOLS ) . They enable several systems analyst to automatize and to organize their attempts on a undertaking. * GRID CHARTS-Shows the relationship between input and end product paperss. * DECISION TABLES-Shows the determination regulations that apply when certain conditions occur. It besides shows what actions should take topographic point as a consequence. * SYSTEMS FLOWCHARTS-Show the flow of informations. processing and end product or distribution of information.
System Flow Chart
Documenting THE SYSTEMS ANALYSIS STAGE-The system analysis phase is typically documented in a study for higher direction. The systems analysis study describes the current information system. the demands for a new system and possible development agenda. Management surveies the study and decides whether to go on with the undertaking.
23rd April 2013
Fiji Bus Company
Rhenium: Phase 2 Analysis
I. Kunal Singh. as the system analyst for Fiji Bus Company. have studied the present system in deepness. First I have gathered informations utilizing an organisation chart. I have showed formal lines of authorization in the Fiji Bus Company. After garnering information. I have analyzed the information to demo how information presently flows within Fiji Bus Company. The tool I have used for this is a
system flow chart that shows the flow of informations within the Fiji Bus Company from the tickets issued to gross for figure of riders. I look frontward for a favourable answer to go on with Phase 3 design. Yours Faithfully
Kunal Singh ( System Analyst )
Phase 3-System Design
In the systems design stage. a new or alternate information system is designed. It consists of three undertakings: * Designing alternate systems
* Choosing the best system
* Writing a systems design study
Planing Alternate Systems-In about all cases. more than one design can be developed to run into the information needs. Systems analyst evaluates each option system for feasibleness. The intent of feasibleness survey is to measure the cost and benefits of the proposed system. By feasibleness we mean three things: * Economic feasibleness
Q: will the costs of the new system be justified by the benefits it promises?
A: yes. because holding records computerized will do work easier and faster and the consequences generated will be accurate. * Technical feasibleness
Q: Is the hardware. package and trained people available to do the system work?
A: yes. ground being is that. after the drivers are trained/taught on how the E-ticketing system works. it is evidently possible for them to interact with the hardware and package therefore doing it productive. * Operational feasibleness
Q: can the system really be made to run in the Fiji Bus Limited’s system or will the staff defy it?
A: yes. the system will be made possible to run in the Fiji Bus Ltd and no. the staff will be unable to defy it because harmonizing to analysis phase the staff urgently acquired for a new system.
Choosing best system- this can be done by sing four inquiries. These are whether the system fits in with the organisation. is it flexible and modifiable. is it secured against unauthorised usage and are the benefits worth the cost.
Writing Systems Design Report- prepared for higher direction and describes the alternate designs. It presents the costs versus benefits and normally concludes by urging one of the options.
Planing Alternative System
Previous System- Manual WayManila Folder: Cost40 Manila Files $ 0. 70 ten 40 = $ 28Paper Cost – 2 boxes5rim – 1 box 1 rim – $ 12 ( 12 x 5 ) x 2 = $ 120Pen Cost $ 0. 80 ten 300 = $ 240Storage Cabinet CostCost = $ 900Cost of Labour4 people pull offing the system and are paid $ 250 fortnightlyYearly Salary ( $ 250 x 4 ) x 26 = $ 26000 Total Cost $ 28 + $ 120 + $ 240 + $ 900 + $ 26000 = $ 27. 288| New SystemCost of the New System= $ 2076Cost of LabourMaximum of 3 people are requiredYearly salary = ( $ 250 x 3 ) x 26 = $ 19500 Total Cost = $ 1300 + $ 19500 = $ 20800 | PROFIT= Previous cost – New system = $ 27. 288- $ 20800| $ 6. 488|
The E-Ticketing Machine
Previous SystemBus company has 50 busesEach coach makes two paths per dayTotal Revenue· 5 coachs seat 90 riders and bear down $ 0. 30 each rider for one path $ 27x 5= $ 135· 10 coachs seat 90 riders and bear down $ 0. 20 $ 18 x 10= $ 180· 20 coachs seat 90 riders and bear down $ 0. 50 $ 45 x 20= $ 900· 15 coachs seat 90 riders and bear down $ 0. 70 $ 63 x 15 = $ 945 $ 135 + $ 180 + $ 900 + $ 945 = $ 2160 $ 2160 x 2 = $ 4320 per twenty-four hours $ 4320 x 7 = $ 30240 ( $ 30240 x 52 ) / 12 = $ 131040Total Gross: $ 131040 per month Entire ExpensesFuel ( MONTHLY ) = $ 11000 Maintenance = $ 2600 Wages = $ 35000 Accountability Errors = $ 7000Total Expenses = $ 55600 Net Revenue= $ 131040 – $ 55600 = $ 75440 | Current SystemTotal Revenue = $ 131040 Total ExpensesFuel = $ 11000Maintenance = $ 1000Wages= $
35000E-Ticketing Machine = $ 400IBM Think Centre = $ 329Total Expenses = $ 47129Total Revenue = $ 131040 – $ 47729 = $ 83311 |
23rd April 2013
Fiji Bus Company
Rhenium: Phase 3 System Design
To get down with. in this stage two alternate systems were designed. The first option was engaging of coach draughtss to assist in the “paying and receiving” of menus and to supervise the menu rate charged. Three feasibleness surveies were done. The first survey was to find if the option was economically fit for the company. Though the thought was sensible. the costs were excessively much given the fiscal position the Fiji Bus Ltd Company wasin. The 2nd survey was to happen out if any new hardware. package or new preparation was needed. for this first alternative the reply was no. On the other manus. the 2nd option was the execution of the E-ticketing system in all coachs. which will hold a entire disbursal of $ 55600 ( approx ) and a net gross $ 75440. The 3rd survey was to happen out if the normal operation for all coachs would be altered if the new system was put in topographic point. Furthermore. it was decided normal operation will be altered as some coach companies decided to utilize normal operation as they did earlier.
Phase 4 System Development
In the System Development stage. the system analyst has to garner proper hardware and package to make the system. The three stairss for this stage are:
* Develop package.
* Acquire the hardware
* Test the system.
In order for the Fiji Bus Companies Ltd to get down with this package that is E-ticketing demands to be purchased as off the shelf packaged package and perchance modified it.
Requirements to develop the new Software are as follows:
* Windows XP/Sp3 or a newer version of an Operating System * Microsoft Office 2007 or a latest version of MS
* Internet entree to do a communicating link/bridge between the E-Ticketing Machine and the Computer * Firewall
* Antivirus Software
* A Modified or a custom design Software to do communicating possible between the E-ticketing machine and the computing machine
Since there will be an E-ticketing system in topographic point of the manual system. there will be new * 15”/17” Proctor
* An I5 processor
* 2 GB Ram or higher
* 320 GB difficult thrust or higher
* CD/DVD Writer
* E-Ticketing Machines
Testing the new system
After the E-ticketing package has been installed. sample informations is fed into the system. The processed information is so evaluated to see whether the consequences are right. In this system cards are used by the populace as the money they use to pass as their coach menu. The E-ticketing cards are easy to utilize as it merely requires the user/public to scan the card onto the machine. This of which was proven first manus by the Prime Minister of Fiji when he boarded the coach from Suva to Nausori. At each measure. the new system will be closely looked at and if necessary alterations would be made if any job arises