chapter 9 terms records management

numeric records management
any classification system for arranging records that is based on numbers.
consecutive numbering method
a method in which consecutively numbered records are arranged in ascending number order from the lowest to the highest number
accession log
a serial list of numbers assigned to records in a numeric storage system; also called an accession book or numeric file list.
alphabetic index
a reference to a numeric file, organized alphabetically, that is used when the name or subject is known but not the assigned number.
nonconsecutive numbering
a system of numbers that has blocks of numbers omitted.
terminal-digit storage
a numeric storage method in which the last two or three digits of each number are used as the primary division under which a record is filed and groups of numbers are read from right to left.
middle-digit storage
a numeric storage method in which the middle digits are used as the primary division for organizing the filing system.
chronologic storage
a method by which records are filed in date sequence, either in reverse sequence (which the most recent date on top) or forward sequence.
block-numeric coding
a coding system based on the assignment of number ranges to subject.
duplex-numeric coding
a coding system using numbers (or sometimes letters) with two or more parts separated by a dash, space, or comma.
decimal-numeric coding
a numeric method of classifying records by subject in units of ten and coded for arranagement in numeric order.
alphanumeric coding
a coding system that combines letters and numers, in combination with punctuation marks, to develop codes for classifying and retrieving information.
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